RFP 26-020 Third Party Administration and Stop Loss
| Bidders ID: | NBD16966867577952240 |
|---|---|
| Due Date: | Jun 8, 2026 |
| Posted Date: | May 8, 2026 |
| Level of Government: | State & Local |
| State: | Arkansas |
| Agency: | Arkansas Tech University |
| Category: |
|
| Source: | Members Only |
| Open Date | Job Description | Status |
|
June 8, 2026 12 p.m. (Noon) |
RFP 26-020 Third Party Administration and Stop Loss | Open |
Attachment Preview
REQUEST FOR PROPOSAL
Third Party Administration
& Stop Loss
Medical Benefit Coverage
RFP# 26-020
Russellville Arkansas
Advisors:
Tom Kane, Executive Vice President, – Tom.Kane@stephens.com
Tyler Runnells, Senior Vice President - Tyler.runnells@stephens.com
Stephens Insurance, LLC
111 Center Street
Little Rock, AR 72201
May 8, 2026
Table of Contents
SECTION
I.
Overview
II.
General Information Questionnaire
III.
Claims Processing/Eligibility & Enrollment/Customer
Service Questionnaire
IV.
Utilization Management Questionnaire
V.
Disease Management Questionnaire
VI.
Miscellaneous Questions
PAGE
3
7
8
18
21
26
EXHIBITS
A.
Preferred Contractual Provisions
28
2 |Page
I.
OVERVIEW
Arkansas Tech University is a state university established in 1909 with programs at the technical
certification, associate, baccalaureate and graduate levels. The University has campuses in Russellville,
Arkansas, and Ozark, Arkansas. The institution also operates Arkansas Tech Career Center (ATCC), a
career and technical training initiative headquartered in Russellville with satellite locations at Clarksville,
Danville, Ozark and Paris.
ATU Russellville-Offers 120 undergraduate degree programs and more than 25graduate degree options.
ATCC-Serves over 1,000 students from 19 school districts across 9 program areas.
ATU Ozark-Serves over 2,100 students in 29 technical and associate programs.
ATU has approximately 780 full-time employees located on three campuses –Russellville, Ozark and the
Arkansas Tech Career Center (ATCC). ATU also provides benefits to pre-65 Retirees and post-65 Retirees.
3 |Page
ATU currently offers the following benefit programs:
• Fully Insured Medical
• Dental
• Vision
• Basic and Voluntary Group Term Life
• Voluntary Short Term and Long Term Disability
• Critical Care with Cancer
• Accident
• Section 125 (HSA and FSA)
B. REQUEST FOR PROPOSAL
ATU is respectfully requesting proposals for TPA Services to include the following effective January 1,
2027:
•
Self-funded medical plan claims processing
•
Utilization management
•
Large case management
•
Disease management
•
Re-Insurance (Stop Loss)
•
Reference Based Pricing
•
Prescription Drug Management – Integrated and carved out
C. CONSULTANT
Stephens Insurance, LLC was retained to provide consulting services for ATU. There should be no
commissions or any other compensation paid to brokers, agents, or consultants included in your proposed
fees for any products quoted.
D. QUESTIONS
Please address all questions regarding this request for proposal to:
Tyler Runnells
Phone: 501-377-2093
OR
E-mail: tyler.runnells@stephens.com
Adam Ritchie
Phone: 501-377-8415
E-mail: adam.ritchie@stephens.com
Direct all questions regarding the proposal to the above persons in writing, no later than May 15, 2026.
E. TIMETABLE OF SELECTION PROCESS
Activity
Release of RFP
Questions due from TPAs
Response to TPA questions due
Proposals due
Finalist presentations
Effective date
Completion Date
May 8, 2026
May 15, 2026
May 20, 2026
June 8, 2026
TBA
January 1, 2027
4 |Page
F.
PROPOSAL DEADLINE
ATU must receive an electronic copy no later than June 8, 2026, at 12:00 p.m.
Stephens Insurance must receive an electronic copy and one hard of your proposal no later than June 8,
2026 at 12:00 p.m. This includes the completion of the following questionnaires and exhibits:
•
General Information Questionnaire
•
Medical Claims Processing Questionnaire
•
Utilization Management Questionnaire
•
Disease Management Questionnaire
Mailing address for hard copy of proposal:
Electronic Copies sent to:
Stephens Insurance, LLC
Attention: Adam Ritchie
RFP# 26-020
111 Center Street, Suite 100
Little Rock, AR 72201
G. REVIEW OF PROPOSALS
ATU Procurement Services
RFP# 26-020
Jennifer Warren
Jwarren2@atu.edu
Stephens Insurance
RFP# 26-020
Adam Ritchie
Adam.ritchie@stephens.com
ATU reserves the right to:
•
Reject any or all components of proposals.
•
Cancel the entire RFP process.
•
Remedy technical errors in the RFP.
•
Negotiate with any, all or none of the respondents to the RFP.
•
Solicit the best and final offers from all or some of the prospective vendors.
•
Accept any or all components of the proposal as an "offer" without negotiation and issue
Notice to Proceed.
H. PROVISIONS DEEMED INCLUDED IN THE PROPOSAL
A Firm may wish to propose an alternative to these specifications by expressly and specifically so stating
in its proposal. Included are specific requirements in an attempt to evaluate all proposals on a uniform
basis. If your firm feels that any of the provisions are unreasonable, contact Tyler Runnells and Stephens
Insurance, LLC. Stephens Insurance, LLC will determine if the provision should be amended.
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