RFP: Gaming System 2025
| Bidders ID: | NBD16761149482751548 |
|---|---|
| Due Date: | Jul 7, 2025 |
| Posted Date: | Mar 12, 2025 |
| Level of Government: | State & Local |
| State: | Minnesota |
| Agency: | Minnesota State Lottery |
| Category: |
|
| Source: | Members Only |
RFP: Gaming System 2025 - dated 3/10/25
| Event | Date, Time |
| RFP Publication | March 10, 2025 |
| Bidder Expression of Interest | March 17, 2025, 2pm CT |
| Bidder’s Written Questions (First Round) | March 25, 2025, 2pm CT |
| Lottery Written Responses (First Round) | April 8, 2025 |
| Bidder’s Written Questions (Second Round) | April 18, 2025, 2pm CT |
| Lottery Written Responses (Second Round) | May 02, 2025 |
| Deadline for Proposal Submission | July 7, 2025, 2pm CT |
| Proposal Opening | July 8, 2025 |
| Proposal Presentations – duration to be one (1) day per Bidder | July 28 – August 1, 2025 |
| Bidder Site Visits | September 29-October 3, and October 6-10, 2025 |
| Evaluation Committee Recommendation | Early November 2025 |
| Notification of Successful Bidder | November 14, 2025 |
| Functional Specification Development Phase | November 17 – March 13, 2026 |
| Contract Negotiation | January – March 2026 |
| Contract Executed | March 20, 2026 |
| Debriefing | Following contract execution |
| Contract Conversion Date | May 17, 2027 |
Gaming System RFP (March 2025) [PDF]
Chapter B - Bidder Expression of Interest [docx]
Chapter B - Bidder Expression of Interest [PDF]
Chapter C - RFP Compliance Table V1_0 [docx]
Chapter C - RFP Compliance Table V1_0 [PDF]
Chapter D - Service Description Template [docx]
Chapter G - Pricing Model Details [xlsx]
Chapter H1 - Certification Regarding Lobbying [PDF]
Chapter H2 - Affidavit of Noncollusion [PDF]
Chapter H3 - Veteran-Owned Preference Form [PDF]
Chapter H4 - Resident Vendor Form [PDF]
Chapter H5 - Workforce and Equal Pay Declaration Page [PDF]
Chapter I - MSL Code of Ethical Conduct Policy (05/21/2024)
[PDF]
Attachment Preview
State of Minnesota
Minnesota State Lottery
REQUEST FOR PROPOSAL
FOR THE IMPLEMENTATION AND OPERATION
OF A NEW GAMING SYSTEM
AND RELATED SERVICES
“Gaming System RFP 2025”
Published: March 10, 2025
The State of Minnesota, represented by the Minnesota State Lottery (the “State”) retains exclusive ownership of all
intellectual property rights, including copyrights, in the procurement specification provided as part of this tender process. No
part of the specification may be reproduced, distributed, or used for any purpose other than for responding to this tender,
without the prior written consent of the State.
MINNESOTA STATE LOTTERY
GAMING SYSTEM RFP 2025
Dear Prospective Partners,
The Minnesota Lottery creates and sells products that encourage Minnesotans to experience the
fun, thrill, and excitement of gaming, while knowing their entertainment dollars are supporting their
community and their environment.
What Minnesotans might not know is that the Lottery works hand-in-glove with a gaming system
vendor to deliver on that mission. The Lottery’s partnership with its gaming system vendor is its single
most important, and it impacts nearly every aspect of its operations.
Through this RFP, the Lottery is reevaluating every aspect of its operations and its relationship
with its system vendor. We are asking for an integrated solution and comprehensive services that will
serve as the backbone of many years of growth. We expect this growth to be in many forms, but we
can’t necessarily predict how the gaming system will function and how our future gaming system vendor
will support the Lottery’s goals in the next ten years. Consequently, this RFP is asking for player-centric
flexibility, with an expanded baseline offering that includes a mobile application, a robust vending and
self-service package, and a complete digital solution that includes the ability to sell draw-based games
via digital channels from day one.
We have also endeavored to design this procurement to be less prescriptive than those in the past.
We want you to explain how you will solve our problems and advance our mission, not just how you’ll
meet our technical requirements. Furthermore, we have designed this process to include a technical
specifications refinement period prior to contract signature. During this period, we will work together to
bring your most innovative ideas to the Minnesota Lottery.
At several points in this document, you’ll see us request you provide Service Descriptions. These
commitments are the core of the ongoing relationship between our system partner and the Lottery and
make up the plurality of the scoring of this RFP. Finally, throughout this process, we will focus on
offering lottery products responsibly, as responsible gaming is a core value for the Minnesota Lottery.
We expect your proposal to demonstrate a clear commitment to ethical practices, including tools and
features that promote safe and responsible play.
We understand the hard work we’re asking from you, and we sincerely thank you in advance.
We look forward to reviewing your proposals and working together to build a gaming system that will
serve the people of Minnesota for years to come.
Sincerely,
Adam Prock
Executive Director
Minnesota Lottery
© Minnesota State Lottery
Page 2 / 230
PROPRIETARY INFORMATION
MINNESOTA STATE LOTTERY
GAMING SYSTEM RFP 2025
Contents
1 General Information Regarding the RFP and Proposal Submission ............................................9
1.1 Terminology ...................................................................................................................9
1.1.1 Marking of Proposal Sections......................................................................10
1.2 Introduction ..................................................................................................................11
1.3 Lottery and RFP Objectives .........................................................................................12
1.4 Glossary of Terms ........................................................................................................13
1.5 Schedule .......................................................................................................................20
1.6 Issuing Office ...............................................................................................................21
1.7 Procurement Officer and Point of Contact ...................................................................21
1.8 Official RFP Website ...................................................................................................22
1.9 Bidder Contact with the Lottery ...................................................................................22
1.10 Bidder Expression of Interest .......................................................................................22
1.11 RFP Clarification Questions.........................................................................................23
1.11.1 Submission of RFP Clarification Questions ................................................23
1.11.2 Response to RFP Clarification Questions....................................................24
1.12 Pre-Proposal Conference..............................................................................................24
1.13 Amendments to the RFP...............................................................................................24
1.14 Proposal Content and Format .......................................................................................25
1.15 Response to Technical and Non-Price Requirements...................................................25
1.15.1 Technical and Service Specifications ..........................................................26
1.16 Price Proposal...............................................................................................................26
1.17 Responsive Proposal Submission Criteria ....................................................................26
1.17.1 Proposal Delivery Location and Process .....................................................28
1.17.2 Late Proposals .............................................................................................28
1.17.3 Proposal Language ......................................................................................28
1.17.4 Pricing Information .....................................................................................28
1.17.5 Compliance Table........................................................................................29
1.18 Letters of Transmittal ...................................................................................................29
1.19 Bid Bond ......................................................................................................................30
1.20 Litigation Bond ............................................................................................................30
1.21 Government Data Practices and Request for Confidentiality .......................................30
1.22 Property of the Lottery .................................................................................................31
1.23 Incurred Costs Associated with the Proposal ...............................................................31
1.24 Multiple Proposals from a Single Bidder .....................................................................31
1.25 Proposal Opening .........................................................................................................31
1.26 Proposal Clarification Process......................................................................................32
1.27 Modification/Withdrawal of a Proposal .......................................................................32
1.28 Acceptance Period........................................................................................................33
1.29 Disclosure Prohibition..................................................................................................33
1.30 Material/Non-Material Deviations ...............................................................................33
1.31 Disqualification for Business Incapability ...................................................................34
1.32 Effect of a Proposal ......................................................................................................34
1.33 Rejection/Selection of Proposals ..................................................................................34
1.34 Shortlist of Potential Bidders .......................................................................................35
1.35 Independent Price Determination .................................................................................35
1.36 Change of Ownership/Financial Condition ..................................................................35
1.37 News Releases and Advertising ...................................................................................36
1.38 Hiring and Other Business Relationships with Lottery Staff .......................................36
1.39 Debriefing ....................................................................................................................36
© Minnesota State Lottery
Page 3 / 230
PROPRIETARY INFORMATION
MINNESOTA STATE LOTTERY
GAMING SYSTEM RFP 2025
2 Lottery Background ................................................................................................................... 37
2.1 History.......................................................................................................................... 37
2.2 General Information ..................................................................................................... 37
2.2.1 Lottery Organization (Including Organization Chart(s))............................. 37
2.2.2
2.2.3
Legal Status ................................................................................................. 38
Lottery Ethics and Integrity......................................................................... 39
2.3 Roles Pursuant to this RFP........................................................................................... 39
2.3.1
2.3.2
The Lottery.................................................................................................. 39
Lottery Executive Director / Contract Administrator .................................. 39
2.3.3 Other Entities .............................................................................................. 40
2.4 Current Business Overview.......................................................................................... 40
2.4.1 Current Lottery Business............................................................................. 40
2.4.2 Product Description and Sales Performance ............................................... 41
2.4.3 Lotto Games ................................................................................................ 41
2.4.4
2.4.5
Instant/Scratch games.................................................................................. 42
Lottery Sales/Financial Results ................................................................... 42
2.5 New Games and Concepts ........................................................................................... 42
2.6 Lottery Retailers........................................................................................................... 42
2.6.1 Digital Offering ........................................................................................... 43
2.7 Lottery Back-Office System ........................................................................................ 43
2.8 Lottery Internal Control System (ICS) ......................................................................... 43
2.9 Lottery Operations ....................................................................................................... 44
2.10 Current Communications Network .............................................................................. 45
2.11 Jurisdictional Game Groups ......................................................................................... 45
2.12 Marketing ..................................................................................................................... 45
3 Terms and Conditions ................................................................................................................ 47
3.1 Introduction .................................................................................................................. 47
3.2 Scope of the Contract ................................................................................................... 47
3.3 Elements of the Contract .............................................................................................. 47
3.4 Governing Law ............................................................................................................ 48
3.5 Term of the Contract .................................................................................................... 48
3.5.1 Emergency Extension.................................................................................. 49
3.6 Termination of the Contract ......................................................................................... 49
3.6.1 Termination for Default .............................................................................. 49
3.6.2 Termination for Cause................................................................................. 50
3.6.3 Termination for Convenience...................................................................... 51
3.6.4 Termination for Insufficient Funding .......................................................... 51
3.7 End of Contract Conversion ......................................................................................... 52
3.8 Severability .................................................................................................................. 52
3.9 Prime Contractor Responsibilities................................................................................ 53
3.10 Subcontractor Approval ............................................................................................... 53
3.11 Assignment .................................................................................................................. 53
3.12 Background and other Investigations during the Contract Term ................................. 54
3.13 Lottery Approval of Staffing/Subcontractors ............................................................... 54
3.14 Covenant Against Contingent Fees .............................................................................. 54
3.15 Accounting Records ..................................................................................................... 55
3.16 Right to Audit .............................................................................................................. 55
3.17 Audit Requirements ..................................................................................................... 56
3.18 Non-Exclusive Rights .................................................................................................. 56
3.19 Right of Use/USUFRUCT ........................................................................................... 56
3.20 Bidder Ethics and Integrity .......................................................................................... 57
© Minnesota State Lottery
Page 4 / 230
PROPRIETARY INFORMATION
MINNESOTA STATE LOTTERY
GAMING SYSTEM RFP 2025
3.21 Disputes Under the Contract ........................................................................................57
3.22 Cooperation of the Parties ............................................................................................58
3.23 Equipment and Software Corrections, Changes, Upgrades, and Expansion ................58
3.23.1 Services within Original Scope ...................................................................59
3.23.2 Deliverables and Services Not Originally Defined......................................59
3.24 Liquidated Damages and Service Credit Provisions ....................................................60
3.24.1 Notification of Failure Charges ...................................................................60
3.24.2 Severability of Individual Failure Charges..................................................61
3.24.3 Waivers of Failure Charges .........................................................................61
3.24.4 Applicability of Failure Charges .................................................................61
3.24.5 Conditions for Termination of Liquidated Damages ...................................61
3.24.6 Specific Clauses for Failure Charges...........................................................62
3.25 Ownership of Materials and Intellectual Property........................................................62
3.26 Title to, and Use of, Third-Party and Contractor Intellectual Property Rights .............63
3.27 Patents, Copyrights, Trademarks, and Trade Secrets ...................................................64
3.28 Intellectual Property Indemnification...........................................................................64
3.29 Indemnification ............................................................................................................64
3.30 Confidential Information..............................................................................................65
3.31 Taxes, Fees, and Assessments ......................................................................................65
3.32 Advertising ...................................................................................................................66
3.33 Force Majeure/Delay of Performance ..........................................................................66
3.34 Warranties ....................................................................................................................66
3.35 Insurance ......................................................................................................................67
3.36 Compensation Procedures and Mechanisms for Use During the Contract ...................68
3.37 Notice ...........................................................................................................................68
3.38 Acceptance Testing ......................................................................................................69
3.39 Ticket Purchase and Prize Payment Restrictions .........................................................69
3.40 Fidelity Bond................................................................................................................69
3.41 Performance Bond........................................................................................................70
3.42 Change of Ownership and/or Financial Condition .......................................................70
3.43 Adverse Interest............................................................................................................70
3.44 Amendments or Modifications .....................................................................................71
3.45 Antitrust........................................................................................................................71
3.46 Immigration Certification.............................................................................................71
3.47 Data Disclosure ............................................................................................................71
3.48 Nondiscrimination ........................................................................................................71
3.49 Data Breach Event........................................................................................................72
4 Pricing........................................................................................................................................73
4.1 Introduction ..................................................................................................................73
4.2 Price Proposal Requirements........................................................................................73
4.2.1 Pricing Format.............................................................................................73
4.2.2 Base Price ....................................................................................................73
4.3 Pricing of Options ........................................................................................................74
4.3.1
4.3.2
4.3.3
Specified Options ........................................................................................74
Invited Options ............................................................................................74
Offered Options ...........................................................................................74
5 Proposal Evaluation ...................................................................................................................75
5.1 Introduction ..................................................................................................................75
5.2 Evaluation Committee..................................................................................................75
5.3 Information from Other Sources ..................................................................................75
5.4 Presentations and Demonstrations/Site Visits ..............................................................76
© Minnesota State Lottery
Page 5 / 230
PROPRIETARY INFORMATION
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