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Purpose: The Minnesota State Patrol ("MSP"), a division of the Department of Public Safety ("DPS"), is in need of lodging accommodations and conference meeting space in St. Cloud, MN for March 25-26, 2025. Lodging and meeting space must be located the Saint Cloud, Minnesota area.

The anticipated number of guest rooms shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the Responder that any quantities shown in this RFB are estimated quantities only and impose no obligation upon the State, either minimum or maximum.

THIS IS A FORMAL EVENT/SOLICITATION. ALL RESPONSES MUST BE SUBMITTED ELECTRONICALLY THROUGH THE SWIFT SUPPLIER PORTAL. NO E-MAIL OR FAXED RESPONSES WILL BE ACCEPTED. THE RESPONSE MUST BE SUBMITTED NO LATER THAN THE DATE AND TIME CALLED FOR IN THE FINISH TIME IN THE EVENT DETAILS. RESPONDERS NEEDING HELP WITH REGISTRATION AND/OR ASSISTANCE WITH NAVIGATING THE SWIFT SYSTEM MAY CONTACT THE SWIFT VENDOR ASSISTANCE HELP DESK AT: 651-201-8100, OPTION 1, OPTION 1 AGAIN.

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If your response does not comply with the solicitation requirements, it will be rejected. MSP will award the Contract to the lowest responsive bidder that meets the specifications and all terms and conditions as detailed in Exhibit C of the Sample Contract. EXHIBIT D, PRICE SCHEDULE MUST BE COMPLETED AND INCLUDED WITH YOUR RESPONSE. The State of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

Note: Suppliers who are registered only as bidders must register as suppliers before being awarded an event. Make sure that the registration occurs prior to the notice of intent to award.

CUTOFF DATE FOR QUESTIONS. The deadline for submitting questions is Thursday, January 16, 2025, at 2:00 pm CST. Questions must be submitted in writing via e-mail to Joanna Nuttall, Grant & Contract Coordinator, at joanna.m.nuttall@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum, which will be transmitted in SWIFT no later than 10:00 AM CST, Friday, January 17, 2025. Contact regarding this RFB with any State personnel other than the Buyer may result in rejection of the response.

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