Lighting Replacement Creekside Section Grand Junction Convention Center

Bidders ID: NBD15349509846154951
Due Date: Oct 15, 2024
Posted Date: Oct 10, 2024
Level of Government: State & Local
State: Colorado
Agency: City of Grand Junction
Category:
  • 36 - Special Industry Machinery
Source: Members Only

Lighting Replacement Creekside Section Grand Junction Convention Center

RFQ-5518-24-DD


Responses Due October 15, 2024, before 2:00 PM


Attachment Preview

Purchasing Division
Request for Quote
RFQ-5518-24-DD
Lighting Replacement Creekside Section of Grand Junction
Convention Center
Responses Due:
October 15, 2024, prior to 2:00 PM
Accepting Electronic Responses Only
Responses Only Submitted Through the Rocky Mountain E-Purchasing
System (RMEPS)
www.bidnetdirect.com/colorado
(Purchasing Representative does not have access or control of the vendor side of
RMEPS. If website or other problems arise during response submission, vendor MUST
contact RMEPS to resolve the issue prior to the response deadline. 800-835-4603)
NOTE: All City solicitation openings will continue to be held virtually.
Purchasing Representative:
Dolly Daniels, Senior Buyer
dollyd@gjcity.org
970-256-4048
1
Table of Contents
Section 1
Section 2
Section 3
Section 4
A:
B:
Instruction to Bidders
General Contract Conditions
Statement of Work
Contractor’s Quote Form
Price Proposal/Quote Schedule Form
Attachments:
Price Bid Schedule
Picture Troffer Lights
2
1. Instructions to Bidders
NOTE: It is the Contractor’s responsibility to read and review all solicitation
documentation in its entirety, and to ensure that they have a clear and complete
understanding of not only the scope, specifications, project requirements, etc., but also
all other requirements, instructions, rules, regulations, laws, conditions, statements,
procurement policies, etc. that are associated with the solicitation process and
project/Work being solicited.
1.1. A.D.A Document Compliance Requirements: All work documents, and/or
Quote/proposal documents submitted, as a result of this solicitation must comply with all
applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility Standards
for Individuals with a Disability, as established by the Office Of Information Technology
according to Section §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology
standards related to technology accessibility and with Level A.A. of the most current
version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State
of Colorado technology standards.
1.2. Purpose: The City of Grand Junction is soliciting competitive Quotes from qualified and
interested Contractors for all labor, equipment, and materials to replace the current can,
troffer, and exit lighting with LED lights in the Creekside section of the Grand Junction
Convention Center as described in Section 3.2. All dimensions and scope of work should
be verified by Contractors prior to submission of Quotes.
1.3. Issuing Office: This Invitation for Bid (IFB) is issued by the City of Grand Junction. All
contact regarding this IFB is to be directed to:
Dolly Daniels; Senior Buyer
dollyd@gjcity.org
With the exception of Pre-Bid or Site Visit Meeting(s) all questions, inquiries, comments,
or communication pertaining to this solicitation (whether process, specifications, scope,
etc.) must be directed (in writing) to the Purchasing Agent. Other communication may
result in disqualification.
1.4. Non-Mandatory Pre-Bid Site Walk Down Meeting: Interested Contractors are strongly
encouraged to attend a site visit. The purpose of this site visit meeting will be to inspect
and to clarify the contents of this Request for Quote (RFQ). The site visit meeting shall
take place on Thursday, October 3, 2024, at 9:00am at Grand Junction Convention
Center, 159 Main Street, Grand Junction, CO 81501. Nothing stated during the site visit
meeting will modify the solicitation. Only information provided in an addendum can modify
the solicitation.
1.5. The Owner: The Owner is the City of Grand Junction, Colorado and is referred to
throughout this Solicitation. The term Owner means the Owner or its authorized
representative.
3
1.6. Procurement Process: The most current version of the City of Grand Junction
Purchasing Policy and Procedure Manual is contracting.
1.7. Submission: Each proposal shall be submitted in electronic format only, and only
through
the
Rocky
Mountain
E-Purchasing
website.
(wwwbidnetdirect.com/colorado). This site offers both “free” and “paying”
registration options that allow for full access of the Owner’s documents and for
electronic submission of proposals. (Note: “free” registration may take up to 24 hours
to process. Please Plan accordingly.) Please view our “Electronic Vendor Registration
Guide” at https://co-grandjunction.civicplus.com/501/Purchasing-Bids for details.
(Purchasing Representative does not have access or control of the vendor side of
RMEPS. If the website or other problems arise during response submission, the vendor
MUST contact RMEPS to resolve the issue prior to the response deadline 800-835-
4603).
Bid Opening Lighting Replacement Creekside Section of GJ Convention Center
Oct 15, 2024, 2:00 – 2:30 PM (America/Denver)
Please join my meeting from your computer, tablet or smartphone.
https://meet.goto.com/317808629
You can also dial in using your phone.
Access Code: 317-808-629
United States: +1 (571) 317-3122
Join from a video-conferencing room or system.
Meeting ID: 317-808-629
Dial in or type: 67.217.95.2 or inroomlink.goto.com
Or dial directly: 317808629@67.217.95.2 or 67.217.95.2##317808629
Get the app now and be ready when your first meeting starts:
https://meet.goto.com/install
1.8. Modification and Withdrawal of Quotes Before Opening. Quotes may be modified or
withdrawn by an appropriate document stating such, duly executed and submitted to the
place where Quotes are to be submitted at any time prior to Quote Opening.
1.9. Printed Form for Price Quote: All Price Quotes must be made upon the Price Quote
Schedule attached and should give the amounts both in words and in figures and must
be signed and acknowledged by the Bidder.
The Bidder shall specify a unit price in figures for each pay item for which a quantity is
given and shall provide the products (in numbers) of the respective unit prices and
quantities in the Extended Amount column. The total Quote price shall be equal to the
sum of all extended amount prices. When an item in the Price Quote Schedule provides
a choice to be made by the Bidder, Bidder's choice shall be indicated in accordance with
the specifications for that particular item and thereafter no further choice shall be
permitted.
Where the unit of a pay item is lump sum, the lump sum amount shall be shown in the
"extended amount" column and included in the summation of the total Quote.
All blank spaces in the Price Quote Schedule must be properly filled out.
4
Quotes by corporations must be executed in the corporate name by the president or vice
president or other corporate office accompanied by evidence of authority to sign. The
corporate address and state of incorporation shall be shown below the signature.
Quotes by partnerships must be executed in the partnership name and signed by a
partner whose title must appear under the signature and the official address of the
partnership must be shown below the signature.
All names must be typed or printed below the signature.
The Bidder’s Quote shall contain an acknowledgement of receipt of all Addenda, the
numbers of which shall be filled in on the Contractor’s Quote Form.
The contact information to which communications regarding the Quote are to be directed
must be shown.
1.10. Exclusions: No oral, telephonic, emailed, or facsimile Quote will be considered
1.11. Contract Documents: The complete RFQ and Bidder’s response compose the Contract
Documents. Copies of Quote documents can be obtained from the City Purchasing
website, https://co-grandjunction.civicplus.com/501/Purchasing-Bids .
1.12.
Additional Documents: The July 2010 edition of the “City Standard Contract
Documents for Capital Improvements Construction”, Plans, Specifications and other
Quote Documents are available for review or download on the Purchasing Bids page at
https://co-grandjunction.civicplus.com/501/Purchasing-Bids.
1.13. Definitions and Terms: See Article I, Section 3 of the General Contract Conditions in
the Standard Contract Documents for Capital Improvements Construction.
1.14.
Examination of Specifications: Bidders shall thoroughly examine and be familiar with
the project Statement of Work. The failure or omission of any Bidder to receive or
examine any form, addendum, or other document shall in no way relieve any Bidder from
any obligation with respect to its Quote. The submission of a Quote shall be taken as
evidence of compliance with this section. Prior to submitting a Quote, each Bidder shall,
at a minimum:
a. Examine the Contract Documents thoroughly;
b. Visit the site to familiarize with local conditions that may in any manner affect cost,
progress, or performance of the Work;
c. Become familiar with federal, state, and local laws, ordinances, rules, and
regulations that may in any manner affect cost, progress or performance of the
Work;
d. Study and carefully correlate Bidder’s observations with the Contract Documents,
and;
e. Notify the Purchasing Agent of all conflicts, errors, ambiguities or discrepancies
in or among the Contract Documents within the designated inquiry period.
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Disclaimer: The details regarding bids, requests for proposals (RFPs), and requests for qualifications (RFQs) on this site are provided for convenience and do not represent official public notice. To respond to or inquire about bids, RFPs, or RFQs, please contact the appropriate government department.

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