RFQ-Program-Manager-for-Water-Capture-Facilities

Bidders ID: NBD15183652619204959
Due Date: Feb 10, 2025
Posted Date: Feb 3, 2025
Level of Government: State & Local
State: California
Agency: City of Lakewood
Category:
  • R - Professional, Administrative and Management Support Services
Source: Members Only

Attachment Preview

Request for Qualifications
for
PROGRAM MANAGER
OPERATION & MAINTENANCE OF
TWO STORMWATER CAPTURE FACILITIES
CITY OF LAKEWOOD
PUBLIC WORKS
February 3, 2025
TABLE OF CONTENTS
1. SECTION ONE ADMINISTRATIVE INFORMATION
A. Institution Contacts.............................................................................................................1
B. Attachments ........................................................................................................................1
C. Due Date ..............................................................................................................................1
D. Schedule of RFQ Events.....................................................................................................1
2. SECTION TWO INTRODUCTION
A. Introduction..........................................................................................................................2
B. Facilities.................................................................................................................................2
3. SECTION THREE SERVICES & SCOPE OF WORK ...................................................................................3
4. SECTION FOUR QUALIFICATIONS & EXPERIENCE ........................................................................... 4
5. SECTION FIVE SUBMISSION REQUIREMENTS
A. Content.................................................................................................................................5
B. Instructions............................................................................................................................5
6. SECTION SIX EVALUATION CRITERIA ....................................................................................................6
7. SECTION SEVEN CONTRACT ...................................................................................................................6
SECTION 1 - ADMINISTRATIVE INFORMATION
A. Institution Contacts
For RFQ related questions, please contact:
Name:
Title:
Phone:
Email:
Sam Chambers
Project Manager
(562)866-9771, ext. 2505
Schambers@lakewoodcity.org
B. Attachments
Attachment A: Sample Professional Services Agreement
Attachment B: GWMA Request for Qualifications
C. Due Date
Proposals must be submitted by 02/10/25 at Noon.
See “Instructions” in the Submission Requirements section of this document for details.
D. Schedule of RFQ Events
Request for Proposal Issued
Proposals Due
Possible Interviews with Short-List (30-minute)
City Council Approval
02/03/2025
02/10/2025
Week of 02/10/2025
02/25/2022
Request for Qualifications | Program Manager| Operation & Maintenance of Two Stormwater Capture Facilities | 1
SECTION 2 - INTRODUCTION
A. Introduction
The purpose of this RFQ is to obtain Statements of Qualifications (SOQ), Hourly Fee Schedule and
Proposed Annual Budget from qualififed firms interested in working as a Consultant for the City of
Lakewood, Public Works Department to provide comprehensive program management services
for the Operation, Maintenance, and improvements of the City’s two Stormwater Capture
Facilities.
The selected program manager will be responsible for developing, executing and overseeing the
operation and maintenance (O&M) program for the two stormwater capture facilities, ensuring
regulatory compliance, identifying necessary improvements, assisting with hiring consultants and
awarding of contracts, and managing the funding process. The consultant will evaluate the
facilities and prepare recommendations for operational modifications to reduce future
operational costs as well as modifications to align with Los Angeles County Water Quality Plan
goals, including those identified by the Water Reliability Task Force and the Citys MS4 permit
compliance.
The selected individual or firm must have a strong understanding of the current regulatory
environment and regional water quality issues, and must have relevant experience working with
key agencies such as the Metropolitan Water District of Southern California, LA County Sanitation
District, Council of Governments (COG), the Gateway Water Management Authority (GWMA),
the Regional Water Quality Control Board, the LA County Flood Control District, LA County
Department of Public Works and LA County Department of Public Health.
This solicitation does not commit the City of Lakewood to pay any cost incurred in the preparation
of a response. In addition, the SOQ should be limited to 5 single-sided pages not including
attachments. The City of Lakewood reserves the right to withdraw this solicitation at any time for
any reason. The successful Consultant shall file insurance coverage and provide indemnification
provisions and hold harmless clauses in favor of the City as described in the Professional Services
Agreement in Attachment A”.
B. Facilities
Bolivar Park Stormwater Capture Facility
Located at: 3300 Del Amo Blvd Lakewood, CA 90712
The Bolivar Park Regional Stormwater Project is located in the Bolivar municipal park in the City of
Lakewood. Underlying a significant portion of this park is a 7.5 ac-ft subsurface storage and
infiltration system. Wet and dry weather flows are diverted from a nearby LACFCD 48” Reinforced
Concrete Pipe (RCP) channel. This regional project’s major components include:
Rubber diversion dam (base raised 3”)
Grated drop inlet and diversion valve
Nutrient Box pretreatment unit
Pump Station with 4 pumps
8.9 ac-ft subsurface storage and infiltration gallery
Wet well with 3 pumps
Water harvesting unit (WAHASO) with connection to the Park’s irrigation system
Overflow discharge pump back to the Flood Control System
Water harvesting system
Discharges to Flood Control System.
Request for Qualifications | Program Manager| Operation & Maintenance of Two Stormwater Capture Facilities | 2
Mayfair Park
Located at 5720 Clark Ave Lakewood, CA 90712
The Mayfair Park Regional Stormwater Project is located in the Mayfair municipal park in the City
of Lakewood. Similar to Bolivar, underlying a significant portion of the park is a 13.8 ac-ft
underground stormwater capture and infiltration facility. The regional project receives both wet
and dry weather flows from a diversion structure, located in a nearby covered LACFCD Reinforced
Concrete (RC) Channel (23’W x 11”-6’H). The regional project’s major components include:
23’W x 3’H Rubber Diversion dam
Grated drop inlet and Diversion valve
Pretreatment unit
13.8 ac-ft subsurface storage unit
Outlet valve and a wet well with 3 pumps
Water harvesting unit (WAHASO) with connection to the Park’s irrigation system
Kraken discharge treatment unit
Back-up Sanitary discharge line (The city has obtained a discharge permit from the
Sanitation Districts)
Treatment unit building with RC Controls
SECTION 3 SCOPE OF SERVICES
The program manager will be responsible for the following:
Program Management and Oversight
Develop and manage a comprehensive O&M program for the two stormwater capture
facilities. Ensure that the facilities are properly maintained and operated by all relevant
standards, regulations, and protocols. The selected individual or firm shall be responsible
for program management for maintenance of the equipment, including but not limited
to: sensors, monitors, pumps, valves, removing sediment and trash from structures, control
systems, water harvesting systems, and other equipment as necessary as well as
adherence to Los Angeles County Flood Control District (LACFCD), Sanitation Districts of
Los Angeles County, LA County Department of Public Works and LA County Department
of Public Health.
Consultant and Contractor Oversight:
Identify the need for external consultants and contractors for improvements, prepare and
issue RFPs, oversee the selection process, and manage contracts as necessary for facility
upgrades. It is intended that the Program Manager will interview and select from the
GWMA list of qualified engineering/contracting firms shortlisted in Attachment B or
alternatively solicit and procure the services necessary to operate and maintain the two
stormwater capture projects for the City.
Regulatory Compliance:
Ensure compliance with all applicable regulations, including MS4 permits, stormwater
diversion, infiltration regulations, and any other environmental requirements.
Coordinate with regulatory agencies and relevant entities.
Funding Management:
Develop and manage the allocation of available funds from GWMA and Regional Safe,
Clean Water grant funds for short-term and long-term O&M efforts. Provide
recommendations on the optimal use of funds for maintenance, capital improvements,
and regulatory compliance.
Request for Qualifications | Program Manager| Operation & Maintenance of Two Stormwater Capture Facilities | 3
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