Golf Course Cleaning
| Bidders ID: | NBD14855928379951306 |
|---|---|
| Due Date: | Feb 25, 2025 |
| Posted Date: | Feb 3, 2025 |
| Level of Government: | State & Local |
| State: | Kentucky |
| Agency: | University of Louisville |
| Category: |
|
| Solicitation Number: | RP-015-25 |
| Source: | Members Only |
|
Bid Detail: Golf Course Cleaning
Bid Number:
Issue Date: 2/3/2025 Closing Date and Time: 2/25/2025 @ 2:00PM EST
Contact:
|
RELATED DOCUMENTS |
Attachment Preview
PROCUREMENT SERVICES
Request for Proposal
RP-015-25
Golf Course Cleaning
Proposal Due Date
02/25/2025 at 02:00 PM, EST
Page 1 of 23
PROCUREMENT SERVICES
Request for Proposal (RFP)
Proposal Number: RP-015-25
DELIVER ORIGINAL COPY OF PROPOSAL TO:
Speed type: A1000
University of Louisville
Issue Date: 02/03/2025
Procurement Services
RFP Title: Golf Course Cleaning
2215 S Brook St., Room 107
Contract Administrator: Michael Schrader
Louisville, KY 40208
Contact Email: Michael.schrader@louisville.edu
Method of Award: Competitive Negotiation per KRS 45A.085
IMPORTANT: PROPOSALS MUST BE RECEIVED BY 02/25/2025 at 2:00 PM, EST
NOTICE OF REQUIREMENT
1. The University’s General Terms and Conditions, viewable at Procurement Terms and Conditions apply to this RFP, as do the terms and conditions
set forth in Section 5 of this RFP. No other terms should be included.
2. Contracts resulting from this RFP must be governed by and in accordance with the laws of the Commonwealth of Kentucky.
3. Any agreement or collusion among offerors or prospective offerors, which restrains, tends to restrain, or is reasonably calculated to restrain
competition by agreement to bid at a fixed price or to refrain from offering, otherwise, is prohibited.
4. Any person who violates any provision of KRS 45A.325 shall be guilty of a felony and shall be punished by a fine of not less than five thousand
dollars, nor more than ten thousand dollars or be imprisoned not less than one year nor more than five years, or both such fine and imprisonment.
Any firm, corporation, or association who violates any of the provisions of KRS 45A.325 shall, upon conviction, be fined not less than ten thousand
dollars or more than twenty thousand dollars.
AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST
I hereby swear (or affirm) under the penalty for false swearing as provided by KRS 523.040:
1. That I am the offeror (if the offeror is an individual), a partner, (if the offeror is a partnership), or an officer or employee of the bidding corporation having
authority to sign on its behalf (if the offeror is a corporation).
2. That the attached proposal has been arrived at by the offeror independently and has been submitted without collusion with, and without any agreement,
understanding or planned common course of action with, any other contractor of materials, supplies, equipment, or services described in the RFP,
designed to limit independent bidding or competition.
3. That the contents of the proposal have not been communicated by the offeror or its employees or agents to any person not an employee or agent of the
offeror or its surety on any bond furnished with the proposal and will not be communicated to any such person prior to the official closing of the RFP.
4. That the offeror is legally entitles to enter into contracts with the University of Louisville and is not in violation of any prohibited conflict of interest,
including, but not limited to, those prohibited by the provisions of KRS 45A.330, KRS 45A.335, KRS 45A.340, and KRS 164.390;
5. That the offeror, and its affiliates, are duly registered with the Kentucky Department of Revenue to collect and remit the sales and use tax imposed by KRS
Chapter 139 to the extent required by Kentucky law and will remain registered for the duration of any contract award;
6. That I have fully informed myself regarding the subject of the statements made above and all such statements are true and accurate.
SWORN STATEMENT OF COMPLIANCE WITH CAMPAIGN FINANCE LAWS
In accordance with KRS 45A.110 (2), the undersigned hereby swears under penalty of perjury that he/she has not knowingly violated any provision of the
campaign finance laws of the Commonwealth of Kentucky and that the award of a contract to an offeror will not violate any provision of the campaign finance
laws of the Commonwealth of Kentucky.
CONTRACTOR REPORT OF PRIOR VILATIONS OF KRS CHAPTERS 136, 139, 141, 337, 338, 341 & 342
The Contractor, by signing and submitting a proposal, agrees as required by KRS 45A.485 to submit final determination of any violations of the provisions of KRS
Chapters 139, 139, 141, 337, 338, 341 and 342 that have occurred in the previous five (5) years prior to the award of a contract and agrees to remain in
continuous compliance with the provisions of the statutes during the duration of any contract that may be established. Final determinations of violations of
these statutes must be provided to the University by the successful Contractor prior to the award of a contract.
CERTIFICATION OF NON-SEGREGATED FACILITIES
The Contractor, by submitting a proposal, certifies that he/she is in compliance with the Code of Federal Regulations Title 41 CFR 60-1.8(b) that prohibits the
maintaining of segregated facilities.
SIGNATURE REQUIRED: This proposal may not be considered valid unless signed and dated below by an authorized agent of the offeror. Offers signed by an
agent are to be accompanied by evidence of his/her authority unless such evidence has previously been furnished to the issuing office.
NAME OF COMPANY:
FEDERAL EMPLOYER ID NO:
DUNS#:
ADDRESS:
CITY, STATE & ZIP CODE:
PHONE#:
PAYMENT TERMS: NET 30
SHIPPING TERMS: FOB DESTINATION
E-MAIL:
SIGNATURE:
PRINTED NAME & TITLE:
DATE:
Page 2 of 23
1. GENERAL OVERVIEW
1.1. University Information
The University is a state-supported research university located in Kentucky’s largest metropolitan area. It was a municipally supported
public institution for many decades prior to joining the university system in 1970. The University has three (3) campuses. The 287-acre
Belknap Campus is three (3) miles from downtown Louisville and houses eight (8) of the university’s twelve (12) colleges and schools.
The Health Sciences Center (HSC) is situated in downtown Louisville’s medical complex and houses the university’s health-related
programs and the University Hospital. The 243-acre Shelby-Hurst Campus located in eastern Jefferson County.
1.2. Mission Statement
The University pursues excellence and inclusiveness in its work to educate and serve its community through:
• Teaching diverse undergraduate, graduate, and professional students to develop engaged citizens, leaders, and scholars;
• Practicing and applying research, scholarship, and creative activity, and;
• Providing engaged service and outreach that improve the quality of life for local and global communities.
The University is committed to achieving preeminence as a premier anti-racist metropolitan research university.
1.3. Vision Statement
The University will be recognized as a great place to learn, a great place to work, and a great place in which to invest because we
celebrate diversity, foster equity, and strive for inclusion.
1.4. Supplier Diversity and Procurement
The University is committed to serve as an advocate for diverse businesses in their efforts to conduct business. Minority Owned and
Woman Owned Business Enterprises (MBE/WBE) consist of minority, women, disabled, veteran, and disabled veteran owned business
firms that are at least fifty-one percent (51%) owned and operated by an individual(s) of the categories. Also included in this category
are disabled business enterprises and non-profit work center for the blind and severely disabled.
The University is committed to increasing the amount of goods and services acquired from businesses owned and controlled by diverse
persons. The University expects its suppliers to support and assist in this effort.
Among the University’s goals for MBE/WBE participation in procurement are:
• To ensure the absence of barriers that reduce the participation of diverse suppliers.
• Educate suppliers on “how to do business” with the University.
• Support diverse suppliers seeking to do business with the University in the areas of goods, services, construction, and other
areas of procurement.
• Encourage participation of qualified diverse suppliers by directing them to agencies that can benefit from their product or
service.
• Provide resources for diverse suppliers.
• Sponsor events to assist diverse suppliers in becoming active, responsible, and responsive participants in the University’s
procurement opportunities.
For additional information regarding how diverse suppliers may participate in this RFP, submit any questions to the Contract
Administrator as indicated in Section 4.4 by the deadline for written questions date.
2. PROPOSAL FORMAT AND REQUIREMENTS
2.1. Key Event Dates*
Release of RFP
Pre-Proposal Conference**
Deadline for Written Questions
RFP Proposals Due
Short List Announcement
Offeror Presentations
Letter of Intent to Negotiate Contract
Desired Contract Effective Date
02/03/2025
02/10/2025 at 09:00 am EST
02/14/2025 at 02:00 pm EST
02/25/2025 at 02:00 pm EST
Week of 03/03/2025
Week of 03/03/2025
Week of 03/03/2025
Week of 04/01/2025
*All dates are subject to change
** Pre proposal conference to take place at Louisville Golf Club, located at 401 Champions Way, Simpsonville, KY 40067.
Page 3 of 23
2.2. Intent and Scope of Work
Service Periods
In-Season (April 1 – October 31)
• Frequency: Seven (7) days per week
o Areas to Clean:
Clubhouse
Musselman Center
On-Course Restrooms
Maintenance Building
Out-of-Season (November 1 – March 31)
• Frequency: Six (6) days per week
• Areas to Clean:
o Clubhouse
o Musselman Center
o Maintenance Building
o Note: No cleaning services required for on-course restrooms during this period
Cleaning Areas
Clubhouse
1. Lobby
2. Offices including office copy room
3. Dining Areas/Restaurant including Champions Room and Coaches Room
4. Locker Rooms
5. Bathrooms (men’s and women’s in main locker rooms, men’s and women’s in Side Door Grille, and employee bathroom in cart
storage area
6. Clubhouse Exterior and Interior Maintenance
7. Golf Cart Storage Area
8. Patio
Musselman Center
1. Offices and Hallways
2. Locker Rooms
On-Course Restrooms
Maintenance Building* Smaller Task List completed Weekly
Cleaning Tasks
Daily Items
• Clean entry door glass and handles and door frames and near handles/switches
• Empty wastepaper bins and trash receptacles
• Dust horizontal surfaces
• Vacuum carpets
• Dust and deck mop all hard surfaces w/ disinfectant
• Clean and disinfect sinks and washbowls
• Clean and disinfect toilets, urinals, urinal walls, and stall doors
• Clean and polish stainless steel and metal hardware
• Clean and polish mirrors and mirror frames
• Wipe countertops and organize items on top
• Empty sanitary napkin receptacles
• Refill paper goods and dispensers
• Collect used towels and place in laundry
• Clean and sanitize water fountains
• Wipe clean and polish ice and water dispensers
• Blow off concrete patio
Page 4 of 23
Weekly Items
• Spot clean interior windows, doors, frames, and switches
• Dust high and low corners
• Dust windowsills
• Wash showers and deck mop floors with disinfectant
Monthly Items
• Clean exterior windows
• Dust molding/woodwork in all rooms
• Dust and clean trophy case
• Wipe down all lockers (tops and fronts)
As-Needed Items
• Replace light bulbs
• Clean bugs from light fixtures
Notes
•
•
•
•
Cleaning services must be conducted efficiently and in the correct order to minimize disruption to daily operations.
Cleaning supplies, including disinfectants, paper goods, and other consumables, will be provided.
Contractor to provide any equipment necessary
Service provider must ensure all areas are maintained to the highest standard of cleanliness and sanitation, with a focus on customer
satisfaction
2.3. Required Submittals
The following list specifies the items to be addressed in the proposal. Offerors should read it carefully and address it completely, and in
the order listed below, to facilitate the University’s review of the proposal. Proposals shall be organized into the sections identified
below.
• Signed Authentication of Proposal and Statement of Non-Collusion and Non-Conflict of Interest Form
• Executive Summary and Proposal Overview
• Transmittal Letter
• Offeror Qualifications – Criteria 1
• Services Defined – Criteria 2
• Financial Proposal – Criteria 3
• Evidence of Successful Performance and Implementation Schedule – Criteria 4
2.3.1 Signed Authentication of Proposal and Statements of Non-Collusion and Non-Conflict of Interest Form
The Offeror shall sign, completely and accurately, and return the Authentication of Proposal and Statements of Non-Collusion and
Non-Conflict of Interest Form found on Page 2 of this solicitation. The person signing the offer must initial erasures or other
changes. An offer signed by an agent is to be accompanied by evidence of their authority unless such evidence has been previously
furnished to the purchasing authority. The signer shall further certify that the proposal is made without collusion with any other
person, person, company, or parties submitting a proposal; that it is in all respects fair and in good faith without collusion or fraud;
and that the signer is authorized to bind the principal Offeror.
2.3.2 Executive Summary and Proposal Overview
The Executive Summary and Proposal Overview shall condense and highlight the contents of the technical proposal in such a way
as to provide the evaluation committee with a broad understanding of the entire proposal. The executive summary should include
the following:
• When the organization was established and/or incorporated.
• Describe the size of the company in terms of number of employees, gross sales, etc.
• Indicate if your company is certified as a small business, minority-owned, woman-owned, veteran-owned, disabled-
owned, or similar classification.
• Describe the company’s commitment to diversity, equity, and inclusion and if the company has any internal programs to
promote diversity, equity, and inclusion.
• Complete the form below and return with your proposal.
CHECK ALL
THAT APPLY
DIVERSE BUSINESS DESCRIPTION
Small Business
Page 5 of 23
You are viewing the opportunity summary page, which includes a brief overview and a preview of the attached documents.
Disclaimer: The details regarding bids, requests for proposals (RFPs), and requests for qualifications (RFQs) on this site are provided for convenience and do not represent official public notice. To respond to or inquire about bids, RFPs, or RFQs, please contact the appropriate government department.
TRY FOR FREE
Not a GovernmentBidders Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.