Change of Command Invitations and Programs

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Bidders ID:	NBD14567607697441008
Due Date:	Mar 18, 2025
Posted Date:	Mar 12, 2025
Level of Government:	State & Local
State:	Federal
Agency:	U.S. Government Publishing Office
Category:	U - Education and Training Services
Source:	Members Only

Program/Jacket Number: 4567-S
Title: Change of Command Invitations and Programs
Bid Opening Date: March 18, 2025
Contract Type: Term Contract
Scope: These specifications cover the production of Change of Command Invitations and Programs requiring such operations as electronic submission of orders, electronic prepress, typesetting and artwork, reproducibles, proofs, printing/imaging in black ink and/or full color/CMYK, construction, binding, packing, and delivery.
Quantity: Based on prior years usage, approximately 10 orders per year. Up to 500 copies per order.
GPO Team: Northeast Team
Files: 4567S

Attachment Preview

Program 4567-S

Specifications by TYR

Reviewed by MJS

Page 1 of 18

This procurement is being solicited as a Small Purchase Request for Quotation (RFQ). The sealed bidding terminology as

used throughout these specifications is synonymous with their negotiated procurement counterparts unless specifically

stated otherwise. Negotiated pursuant to 41 U.S.C. 5(1).

U.S. GOVERNMENT PUBLISHING OFFICE

Northeast Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Change of Command Invitations and Programs

as requisitioned from the U.S. Government Publishing Office (GPO) for the

Department of Homeland Security for U.S. Coast Guard District Nine and Base Cleveland

Single Award

TERM OF CONTRACT

The term of this contract is for the period beginning Date of Award and ending February 28, 2026, plus up to four

optional 12-month extension period(s) (March 1, 2026 through February 28, 2027, March 1, 2027 through February 29,

2028, March 1, 2028 through February 28, 2029, March 1, 2029 through February 28, 2030) that may be added in

accordance with the Option to Extend the Term of Contract clause in Section 1 of this contract. Special attention is

directed to the Economic Price Adjustment clause in Section 1 of this contract.

QUOTE SUBMISSION

Quotes shall be submitted by 11:00 a.m., prevailing Eastern Time (ET), on March 18, 2025 at the U.S. Government

Publishing Office. Submit quotes via email to bids@gpo.gov for this solicitation. No other method of quote submission

will be accepted. The company name, program number, and date established for submission of quotes must be specified

in the subject line of the email. Quotes after the quote submission date and time specified above will not be considered for

award.

BIDDERS PLEASE NOTE

Bidders are cautioned to familiarize themselves with all provisions of this contract before bidding. SPECIAL

ATTENTION IS DIRECTED TO THE FOLLOWING ITEMS WHICH DIFFER FROM THE PREVIOUS CONTRACT:

• See “Additional Emailed Quote Submission Provisions”.

• Number of Orders per year

• Quantity of Copies per order

• Added White Matte-Coated Cover (80-lbs.)

• Schedule of Prices: Running Rate is per copy

Additional changes are scattered throughout.

Abstract is available on GPO website at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature contact Yana Rudenko at trudenko@gpo.gov or (202) 512-1247 (No collect calls).

Change of Command Invitations and Programs

4567-S (02/26)

Page 2 of 18

SECTION 1. – GENERAL TERMS AND CONDITION

GPO CONTRACT TERMS

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and

supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 01-18)) and

GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Pub. 310.1,

effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2):

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1):

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

QUALITY ASSURANCE LEVELS AND STANDARDS

The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing Attributes -- Level III. This shall include an image reproduced by any means.

(b) Finishing Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

P-7. Type Quality and Uniformity

Specified Standard

Average Type Dimension

Prior to award, contractor may be required to provide information related to specific equipment that will be used for

production.

EXTENSION OF TERM OF CONTRACT

At the request of the Government, the term of any contract resulting from this solicitation may be extended for such

period of time as may be mutually agreeable to the GPO and the contractor.

OPTION TO EXTEND THE TERM OF CONTRACT

The Government has the option to extend the term of this contract for a period of 12 months by written notice to the

contractor not later than 30 days before the contract expires. If the Government exercises this option, the extended

contract shall be considered to include this clause, except, the total duration of the contract may not exceed 5 years

(February 28, 2030) as a result of, and including, any extension(s) added under this clause. Further extension may be

negotiated under the Extension of Term of Contract clause. See also Economic Price Adjustment clause for authorized

pricing adjustment(s).

ECONOMIC PRICE ADJUSTMENT

The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any pricing

adjustment be made that would exceed the maximum permissible under any law in effect at the time of the adjustment.

Change of Command Invitations and Programs

4567-S (02/26)

Page 3 of 18

There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be eligible

for adjustment during the second and any succeeding performance period(s). For each performance period after the first,

a percentage figure will be calculated as described below and that figure will be the economic price adjustment for that

entire next period.

Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if

paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period

will extend from Date of Award through February 28, 2026, and the second and any succeeding period(s) will extend

for 12 months from the end of the last preceding period, except that the length of the final period may vary. The first day

of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price

Index For All Urban Consumers – Commodities Less Food” (Index) published monthly in the CPI Detailed Report by the

U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph.

An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval ending

three (3) months prior to the beginning of the period being considered for adjustment. This average is then compared to

the average of the monthly Indexes for the 12-month interval ending November 30, 2024, called the base index. The

percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment for the

period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be

applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or

decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted

paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price

adjustment clause. NOTE: This contract does not have a Paper Price Adjustment clause.

PRE-AWARD SURVEY

In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to

conduct an on-site pre-award survey at the contractor’s/subcontractor’s facility or to require other evidence of technical,

production, managerial, financial, and similar abilities to perform, prior to the award of a contract.

As part of the financial determination, the contractor in line for award may be required to provide one or more of the

following financial documents:

1. Most recent profit and loss statement

2. Most recent balance sheet

3. Statement of cash flows

4. Current official bank statement

5. Current lines of credit (with amounts available)

6. Letter of commitment from paper supplier(s)

7. Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by the

Government. Failure to provide the requested information in the time specified by the Government may result in the

Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

Change of Command Invitations and Programs

4567-S (02/26)

Page 4 of 18

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS

A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. The

purchase order will be supplemented by an individual Print Order for each job placed with the contractor. The Print

Order, when issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING

Items to be furnished under the contract shall be ordered by the issuance of Print Orders by the Government. Orders may

be issued under the contract from Date of Award through February 28, 2026 plus for such additional period(s) as the

contract is extended. All Print Orders issued hereunder are subject to the terms and conditions of the contract. The

contract shall control in the event of conflict with any Print Order. A Print Order shall be “issued” upon notification by

the Government for purposes of the contract when it is electronically transmitted or otherwise physically furnished to the

contractor in conformance with the schedule.

REQUIREMENTS

This is a requirements contract for the items and for the period specified herein. Shipment/delivery of items or

performance of work shall be made only as authorized by orders issued in accordance with the clause entitled Ordering.

The quantities of items specified herein are estimates only and are not purchased hereby. Except as may be otherwise

provided in this contract, if the Government’s requirements for the items set forth herein do not result in orders in the

amounts or quantities described as “estimated”, it shall not constitute the basis for an equitable price adjustment under this

contract.

Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set forth

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on total

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the

contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the Government

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the

effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the

earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an order

providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth

herein which are called for by Print Orders issued in accordance with the Ordering clause of this contract.

ADDITIONAL EMAILED QUOTE SUBMISSION PROVISIONS

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed quote

including, but not limited to, the following:

1. Illegibility of quote.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised

not to exceed GPO’s stated limit.

Change of Command Invitations and Programs

4567-S (02/26)

Page 5 of 18

4. When the email quote is received by GPO, it will remain unopened. Government personnel will not validate

receipt of the emailed quote. GPO will use the prevailing time (specified as the local time zone) and the exact

time that the email is received by GPO’s email server as the official time stamp for receipt at the specified

location.

PAYMENT

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode

coversheet program application is the most efficient method of invoicing.

Instruction for using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Agency Financial Management, Attn: Comptroller,

Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page located

at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

Contractor’s billing invoice must be itemized in accordance with the line items in “Section 4. – Schedule of Prices.”

At time of invoicing, the contractor shall submit a copy of the Print Order, contractor’s invoice, and all delivery receipts

and print-ready PDF of each Program ordered under this contract via e-mail to infonortheast@gpo.gov.

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Disclaimer: The details regarding bids, requests for proposals (RFPs), and requests for qualifications (RFQs) on this site are provided for convenience and do not represent official public notice. To respond to or inquire about bids, RFPs, or RFQs, please contact the appropriate government department.

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