Payroll Management Services
| Bidders ID: | NBD14513471646909458 |
|---|---|
| Due Date: | Feb 10, 2025 |
| Posted Date: | Feb 3, 2025 |
| Level of Government: | State & Local |
| State: | Arkansas |
| Agency: | Arkansas state University |
| Category: |
|
| Solicitation Number: | RFP 25-17 Questions and Answers 1 |
| Source: | Members Only |
| Bid Number: | |
| Commodity: | Payroll Management Services |
| Department: | Systems Office |
| Opening Date: |
February 10, 2025
11:00 A.M. CST |
Attachment Preview
REQUEST FOR PROPOSAL
PAYROLL MANAGEMENT SERVICES
SUMMARY
The System is seeking proposals to establish a
contract with qualified companies that can
provide payroll management services for the
System, in accordance with the specifications
and requirements contained in this Request for
Proposal.
ARKANSAS STATE UNIVERSITY SYSTEM
REQUEST FOR PROPOSAL
Payroll Management Services
RFP #25-17
Notice is hereby given that proposals will be accepted by Arkansas State University System until 11:00a.m.,
Central Time, on February 10, 2025 for Payroll Management Services.
Submit proposals to:
ASU System Office Attn:
Julie Bates
501 Woodlane Street, Suite 600 Little
Rock, AR 72201
Projected Timetable
The following should be used as a working guide for planning purposes. Arkansas State
University reserves the right to adjust this timetable as required during the course of the
process.
ACTIVITY
DATE
RFP Issued:
January 28, 2025
Deadline for Questions on Proposal
February 3, 2025
Responses to Questions posted on website
February 5, 2025
Public opening of proposals
February 10, 2025
11:00 a.m. CST
Completion of proposal review and contract selection
February 2025
Intent to award letters emailed
February 28, 2025
Arkansas Legislative Review
March 2025
Contractor Commences Performance
July 1, 2025
Arkansas State University reserves the right to reject late proposals, any and all proposals, or
waive any irregularities or informalities during the Request for Proposal process. No proposal
may be withdrawn for a period of thirty (30) days after the closing date for submission.
Terms and Conditions for RFPs can be found here. Please review these terms before signing the
proposal page.
RFP #25-17
DATE: February 10, 2025
ACKNOWLEDGMENT OF RECEIPT
Signature Required for Response
Respondent complies with all articles of the Standard Terms and Conditions documents as counterpart to this
RFP document, and with all articles within the RFP document. If Respondent receives the University’s
acceptance, Respondent agrees to furnish the items and/or services listed herein at the prices and/or under
the conditions as indicated in the RFP.
Vendor Name:
Mailing Address:
City, State, Zip:
Telephone:
Email:
Authorized Signature:
Date:
Typed/Printed Name of Signor:
Title:
YES, Our Company does have an interest in responding.
NO, our company does not have an interest in responding.
ADMINISTRATIVE OVERVIEW
Background
The Arkansas State University System (the “ASU System” or the “system”), based in Little Rock, serves
almost 35,000 students annually on campuses in Arkansas and Queretaro, Mexico, and globally online.
The ASU System includes Arkansas State University, a four-year Carnegie R2 research institution in
Jonesboro with degree centers at ASU-Beebe, ASU-Mountain Home and ASU Mid-South in West
Memphis. Arkansas State University Campus Queretaro opened in September 2017. The system's two-
year college institutions include ASU-Beebe, with additional campuses in Heber Springs and Searcy and
an instructional site at Little Rock Air Force Base; ASU-Newport, with additional campuses in Jonesboro
and Marked Tree; ASU-Mountain Home; ASU Mid-South in West Memphis; and ASU Three Rivers
(formerly College of the Ouachitas) in Malvern. Henderson State University in Arkadelphia became the
system's second four-year institution member on Feb. 1 under Act 18 of 2021.
Dr. Brendan Kelly serves as president of the ASU System at its administrative offices in Little Rock. The
chancellors are Dr. Todd Shields at Arkansas State, Dr. Jennifer Methvin at ASU-Beebe, Dr. Johnny
Moore at ASU-Newport; Dr. Bentley Wallace at ASU-Mountain Home, Dr. Debra West at ASU Mid-
South; Dr. Steve Rook at ASU Three Rivers; and Dr. Trey Berry at Henderson State. A seven-member
Board of Trustees appointed by the governor governs the system.
The ASU System provides a wide range of degree and certificate programs, serves as a leading voice on
state higher education issues, and supports significant programs for the state and region, including
economic development initiatives, the Arkansas Biosciences Institute, and Arkansas heritage sites.
The mission of the ASU System is to contribute to the educational, cultural, and economic
advancement of Arkansas by providing quality general undergraduate education and specialized
programs leading to certificate, associate, baccalaureate, masters, professional, and doctoral degrees;
by encouraging the pursuit of research, scholarly inquiry, and creative activity; and by bringing these
intellectual resources together to develop the economy of the state and the education of its citizens
throughout their lives.
1.00 Introduction
Arkansas State University (the “University”) is issuing this Request for Proposal (“RFP”) for the purpose
of soliciting written proposals from a qualified vendor to provide payroll management services
solutions. In order to simplify the University’s task of evaluating all of the proposals we have
developed a format in which all proposals must be prepared. Failure to adhere to this format or to
omit any of the information that is required will result in your firm’s proposal being disqualified.
The contract will be awarded to the vendor, firm, contractor, offer, bidder or proposer (“vendor”) who
best satisfies all of the University’s needs at optimum cost and service performance. Cost will not be
the sole criteria for determining the contract award.
Solicitation No. 25-17
INTERGOVERNMENTAL/COOPERATIVE USE OF PROPOSAL AND CONTRACT: In accordance with
Arkansas Code §19-11-249, this proposal and resulting contract is available to any college or university
in Arkansas that wishes to utilize the services of the selected proposer, and if the proposer agrees, they
may enter into an agreement as provided in this RFP.
2.00 Issuing Officer and Contract Administrator
Lisa Glasco, CPCP, CPPB, CPPO, NIGP-CPP, APO - Director of Procurement Services
Phone: (870) 972-2028
Email: lglasco@astate.edu
Project Officer: Julie Bates
Phone: 501-660-1002
Email: jbates@asusystem.edu
3.00 Anticipated Procurement Timetable
ACTIVITY
RFP Issued:
Deadline for Questions on Proposal
Responses to Questions posted on website
Public opening of proposals
Completion of proposal review and contract selection
Intent to award letters emailed
Arkansas Legislative Review
Contractor Commences Performance
DATE
January 28, 2025
February 3, 2025
February 5, 2025
February 10, 2025
11:00 a.m. CST
February 2025
February 28, 2025
March 2025
July 1, 2025
4.00 Submission of Proposals
No later than 11:00 a.m., provide one signed original (marked “original”) in the response. The
vendor must also provide the bid response in electronic form on a flash-drive (preferred).
Under no circumstance will late bids be accepted. Failure to deliver by overnight carriers or
other such methods shall not be taken into consideration. RFPs must arrive and be time
stamped by-our office, located at 501 Woodlane Street, prior to the time and date specified
on the Request for Proposal sheet.
ASU System Office
Attn: Julie Bates
501 Woodlane Street, Suite 600
Little Rock, AR 72201
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