Q25002014 CAN Mapping CoordinatorGeneral InformationSolicitation Number
Q25002014 version:
01 Status
ReleasedDepartmentHealthDivisionFamily Health Services DivisionIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 03/12/2025Amendment Date & Time03/14/2025 02:00 PMAmendment Reason
Clarifications listed below:

1. Provide a budget for CBCAP to review and approve before finalizing the mapping; "We would like to see a budget to assure that the deliverables will be completed with in the budget"
2. Procure and process invoices and payments to vendors in coordination with and directed by CBCAP within a reasonable amount of time, not to exceed thirty (30) days after the event; "submit invoices timely , if vendors are used to help with the mapping or data, assure that the payment and invoice procedure is done timely."
3. Planning and coordinating a specific event is for planning and coordinating a map of services on the island.
4. On page 3, additional submittal instructions also reference an Event Coordinator:
deliverable(s)
-Location of programs/services (by moku and zipcode)
-# of `ohana and keiki served through their programs with age breakdowns for
-keiki (birth to 5, elementary, middle school, high school)
-Ethnicity of populations served
-Types of programs/services categorized by CAN Prevention Framework
-Strategies and Priority Actions
-Identify gaps in services
-Ensure that all programs and services identified are listed in AUW211/Keiki Central
-The map will be publicly available, posted on the HCTF websiteOffer Due Date & Time03/24/2025 02:00 PMDescriptionThe Department of Health, Family Strengthening and Violence Prevention Unit (FSVPU), Community Based Child Abuse Prevention (CBCAP) program is seeking the expertise of a CAN (children’s action network) Mapping Coordinator to plan, coordinate, and evaluate the mapping process. The coordinator will be required to work collaboratively with CBCAP & Hawaii Children’s Trust Fund staff to plan, carry out, and assess the outcome of the process.Contact PersonBerberich, SamanthaEmail samantha.berberich@doh.hawaii.gov Phone808-733-9073General CommentsProcurement OfficerSamantha BerberichAttachments CANMappingAB.docx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Berberich, Samantha.

Q25002014 CAN Mapping CoordinatorLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Berberich, Samantha.

Q25002014 CAN Mapping CoordinatorInstructions

• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.