Qualification Submittal for Approval to Participate in Reverse Auction, Kent State University, Kent, Ohio 44242 Attachment A Attachment B
| Bidders ID: | NBD14443746931752573 |
|---|---|
| Due Date: | Jan 31, 2025 |
| Posted Date: | Jan 9, 2025 |
| Level of Government: | State & Local |
| State: | Ohio |
| Agency: | Kent State University |
| Category: |
|
| Solicitation Number: | RFP #1979 |
| Source: | Members Only |
| Document: | RFP #1979 |
| Description: |
Qualification Submittal for Approval to Participate in Reverse Auction, Kent State University, Kent, Ohio 44242 |
| Issued: | January 8, 2025 |
| Due Date: |
January 31, 2025
4:30pm ET |
| Contract Manager: | Lawrence McWilliams |
| Submit: | Respond to #1979 |
Attachment Preview
REQUEST FOR PROPOSAL #1979
QUALIFICATION SUBMITTAL FOR APPROVAL TO PARTICIPATE IN REVERSE AUCTION
RFP #1979:
DATE OF ISSUE:
PROPOSALS DUE:
Electrical Service Contract Group 2 Account
Wednesday, January 8, 2025
Friday, January 31, 2025, no later than 4:30 PM Eastern
Proposals must be received electronically through DynamicForms. No other submission method will be accepted, unless
otherwise disclosed in the RFP Instructions and Specifications. The confirmation of receipt of your response must be noted as
The Forms History of your DynamicForms account
will also note the date and time of your proposal submission. Proposals sub
specified above will be rejected.
Proposals are to be submitted in accordance with the enclosed Proposal Instructions and Specifications. There will not be a
formal proposal opening.
The Procurement Department shall at all times reserve the right to reject any or all proposals, award partial proposals, waive
any proposal informalities or irregularities, and request new proposals if doing so is deemed to be in the best interests of Kent
State University.
Questions pertaining to any specifications contained herein should be directed to:
Lawrence W. McWilliams III, C.P.M., Director
Kent State University, Procurement Department
330 Harbourt Hall, 615 Loop Road
Kent, Ohio 44242-0001
Phone: 330-672-2276
Fax: 330-672-7904
procurement@kent.edu
www.kent.edu/procurement
Page 1 of 34
RFP #1979
Electrical Service Contract Group 2 Account
Issued January 8, 2025
TABLE OF CONTENTS
1.0
Project Timeline
2.0
Overview of Kent State University
3.0
Request for Proposal Instructions
4.0
Request for Proposal Agreement Terms
5.0
Request for Proposal Format and Evaluation Criteria
6.0
Request for Proposal Specifications
7.0
Definitions
8.0
Sample of Response Forms 1 through 9 (Samples only for illustrative purposes, not intended as actual
submission documents.)
Appendices:
Attachment A: Electricity Profile for Group 2 Account
Attachment B: Pricing Detail for Group 2 Account
Continued on next page.
Page 2 of 34
RFP #1979
Electrical Service Contract Group 2 Account
Issued January 8, 2025
1.0 PROJECT TIMELINE
All respondents are expected to adhere to the following timeline in completion of the Request for Proposal process:
Wednesday, January 8, 2025: RFP issued
Wednesday, January 15, 2025, 1:00 PM Eastern: Deadline to submit questions to Larry McWilliams in Kent
lmcwilli@kent.edu. Questions are to be submitted in a
Word attachment to the email, and are to be formatted as follows:
o Section number
o Paragraph number if applicable
o Text of passage being questioned
o Question
Wednesday, January 22, 2025, no later than 5:00 PM Eastern: University response to vendor questions
received posted to Procurement website, www.kent.edu/procurement/bids
Friday, January 31, 2025, 4:30 PM Eastern: Proposals due via DynamicForms submission; distribution of
proposals received and evaluations to begin the following Monday, February 3, 2025
Period Monday, February 3 through Friday, February 7, 2025: Preliminary Evaluation. Kent State
University will use information from the qualifications summaries to register bidders for the pricing event. Kent
State University reserves the right to exclude bidders who are deemed not responsive or not responsible.
Monday, February 10, 2025: Pricing Event Invitations Sent to Qualified Bidders. Kent State University
shall provide written notice to each bidder via email regarding the Bidders inclusion or exclusion from the
qualified bidders list.
Dates TBD, individually scheduled with each qualified Bidder: Event Preparation and Training of
Bidders. Upon request, Kent State University or its agent shall work with the Bidders to prepare for the pricing
event.
Date TBD but EXPECTED Wednesday, April 2, 2025: Pricing Event. Only those bidders on the qualified
bidders list will be allowed to participate in the pricing event.
(Please note that although April 2, 2025 is the expected date for the Pricing Event as of this writing,
should that date need to change, all approved bidders will be given two (2) weeks prior notice of such
a date change.)
NB: All dates highlighted in yellow above are tentative and subject to change.
Continued on next page.
Page 3 of 34
RFP #1979
Electrical Service Contract Group 2 Account
Issued January 8, 2025
2.0 OVERVIEW OF KENT STATE UNIVERSITY
2.1 Brief Overview of Kent State University: Kent State University is the largest public multi-campus system in
Ohio, with campuses serving nine local communities and a population of more than 39,000 students, 3,989 full-
time faculty and staff members and 241,000 alumni worldwide. On July 1, 2019, Todd Diacon, Ph.D., became the
3
residential population of more than 6,600. Its seven regional campuses draw full- and part-time students, now
totaling more than 11,000, from across Northeast Ohio: Kent State at Ashtabula; Kent State at East Liverpool;
Kent State at Geauga in Burton and the Regional Academic Center in Twinsburg; Kent State at Salem; Kent State
at Stark in Canton; Kent State at Trumbull in Warren; and Kent State at Tuscarawas in New Philadelphia.
Urban Design
Collaborative, is located in downtown Cleveland. The Collaborative offers architectural and urban design
expertise to urban communities, design professionals, and nonprofit and academic partners in Cleveland and
Northeast Ohio. In addition, K
and Information Science degree program to residents of central and southern Ohio at its site in the State Library
of Ohio in Columbus. Outside of Ohio, located in the heart
design, fashion merchandising and fashion journalism.
Additionally, the university offers more than 200 global education opportunities at its campuses in Florence, Italy,
and Geneva, Switzerland; centers in China and India; as well as partnerships with 60 institutes and universities
across the globe from Columbia to Vietnam and Germany to Kenya. The Kent Campus is a global education
destination in its own right, serving as home to 2,000 students hailing from 104 countries.
Kent State is proud of its outstanding faculty and staff, students, collaborative culture, exceptional academic and
research orientation, and strong commitment to engagement, academic excellence and diversity. The university
offers more than 282 associate and baccalaureate degree programs. Kent State serves the state, the nation and the
world through 165 graduate programs. Academic programs are organized into 10 colleges and one independent
school: Applied Engineering, Sustainability and Technology; Architecture and Environmental Design; Arts and
Sciences; the Arts; Business Administration; Communication and Information; Education, Health and Human
Services; Nursing; Podiatric Medicine; and Public Health, as well as the School of Digital Sciences.
2.2 Brief Description of Kent State University Power Plant: Kent State University's Power Plant supplies steam,
electricity, and chilled water to the Kent campus. Since the University's early years, centralized steam production
has been used to provide heat and cooling to the campus community.
Kent State University successfully completed its two-stage, combined heat and power project in 2004. Two
generators were installed that together produce 12 megawatts of electricity; over 60,000 pounds of steam per hour
and 17,000,000 ton-
What makes combined heat and power efficient for Kent State is not only their need for power but, the fact that
Kent State has a year-round need for steam and chilled water. A predictive model-based control solution from
Johnson Controls Inc. was installed and became fully functional in 2017. The solution utilizes data from the Kent
Campus JCI Building Automation System. The system, known as OpenBlue, provides operating information for
the 2 gas fired turbines of the CHP, 2 boilers and 3 chillers (6,300 tons) at the Power Plant, the Liquid Crystal
Material Science Building (1) electric chiller (500 tons), East Campus Chilled Water Plant (3) electric and (1)
steam absorption chiller (3,400 tons), Front Campus Chilled Water Plant (4) electric chillers (2,400 tons). The
CPA absorption (500 tons), Schwartz Center electric (360 tons), and Rockwell electric chiller (360 tons) are not
controlled with OpenBlue.
Continued on next page.
Page 4 of 34
RFP #1979
Electrical Service Contract Group 2 Account
Issued January 8, 2025
3.0 REQUEST FOR PROPOSAL INSTRUCTIONS
3.1 Proposal Instruction and Information: In order to receive consideration, companies responding to this RFP
are required to submit their proposal electronically through DynamicForms. No other submission method will
be accepted, unless otherwise disclosed in the RFP Instructions and Specifications. The confirmation of receipt
The Forms History of your DynamicForms account will also note the date and time of your proposal submission.
Prop
Forms 1 through 9 must be completed, dated, and signed by a responsible company official, in addition to
the information requested of your company.
It is the responsibility of the respondent to ensure that all required documentation, as enumerated above,
is submitted on time. Any submissions received after the stated date and time, or those that do not contain
the required information as enumerated above, will be considered incomplete and unresponsive, and will
be disqualified.
guide the proposer in interpretation of the quality, design, and performance desired, and shall not be construed
to exclude proposals based on furnishing other types of material or service which may be judged as an acceptable
alternate. If the description of your offer differs in any way, you must give a complete detailed description of
your quotation including pictures and literature where applicable. Unless specific exception is made, assumption
will be that you are submitting a proposal exactly as the specifications of this document require. All prices MUST
BE FIRM. Proposers will be expected to deliver on order(s) at the price quoted.
also provides Vendors with a formal and unrestrictive opportunity for their services to be considered. The
process of competitive negotiation being used in this case should not be confused with the process of competitive
sealed bidding. The latter process is usually used where the goods and services being procured can be precisely
described and price is generally the determinative factor. With a RFP and competitive negotiation, however,
price is not required to be the determinative factor, although it may be, and the University has the flexibility to
negotiate with one or more Vendors to arrive at a mutually agreeable relationship. Check your proposal carefully
for it may not be corrected after the proposal has been opened.
3.2 New Product Lines: Upon written request by the successful proposer, new related product lines not available
at the time of proposal bidding, may be added during the course of any agreement resulting from this RFP at like
discounts for the represented manufacturers.
3.3 Specifications: Specifications have been based on products familiar to the University and are used for the
purpose of description and establishing quality desired. Acceptable alternates will also be considered.
3.4 Exceptions to Specifications: The proposer shall clearly state in the quote any exceptions to, or deviations
from, these specifications, terms or conditions; otherwise, the proposer will be responsible for compliance with
all requirements listed herein. Proposers shall provide a separate, itemized list of any and all exceptions. Such
list must be cross referenced to the corresponding numbered item in this bid.
3.5 Additional Information: In the event that information submitted by the proposer is unclear to the University,
the University may request additional explanation from the proposer for the purpose of evaluation and decisions.
The proposer shall answer requests for additional information or clarification in writing, and these responses will
Proposers failing to provide adequate information on any
issue in a timely manner to allow a comprehensive evaluation by the University shall be considered unresponsive,
and their proposal subject to rejection.
Page 5 of 34
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