Pay by Cell Permit System for Parking on Kent Campus, Kent State University, Kent, Ohio 44242
| Bidders ID: | NBD14443469307618220 |
|---|---|
| Due Date: | Feb 4, 2025 |
| Posted Date: | Jan 9, 2025 |
| Level of Government: | State & Local |
| State: | Ohio |
| Agency: | Kent State University |
| Category: |
|
| Solicitation Number: | RFP #1981 |
| Source: | Members Only |
| Document: | RFP #1981 |
| Description: | Pay by Cell Permit System for Parking on Kent Campus, Kent State University, Kent, Ohio 44242 |
| Issued: | December17, 2024 |
| Due Date: |
February 4, 2025
4:30pm ET |
| Contract Manager: | Alan Parker |
| Submit: | Respond to #1981 |
Attachment Preview
REQUEST FOR QUOTATION no. 1981
RFQ no. 1981:
PAY BY CELL PERMIT SYSTEM FOR PARKING ON KENT MAIN CAMPUS
DATE OF ISSUE:
Tuesday, December 17, 2024
SEALED QUOTATIONS DUE: Tuesday, February 4, 2025, no later than 4:30 PM Eastern
Proposals must be received electronically through DynamicForms. No other submission method will be accepted, unless
otherwise disclosed in the RFP Instructions and Specifications. The confirmation of receipt of your response must be noted as
The Forms History of your DynamicForms account
will also note the date and time of your proposal submission.
specified above will be rejected.
Proposals are to be submitted in accordance with the enclosed Proposal Instructions and Specifications. There will not be a
formal proposal opening.
The Procurement Department shall at all times reserve the right to reject any or all proposals, award partial proposals, waive
any proposal informalities or irregularities, and request new proposals if doing so is deemed to be in the best interests of Kent
State University.
Questions pertaining to any specifications contained herein should be directed to:
Alan D. Parker, Strategic Sourcing Manager
Kent State University, Procurement Department
330 Harbourt Hall, 615 Loop Road
Kent, Ohio 44242-0001
Phone: 330-672-2276
Fax: 330-672-7904
procurement@kent.edu
www.kent.edu/procurement
Page 1 of 35
RFP no. 1981
Pay Cell Permit System for Parking Services at KSU
Main Campus
Issued December 17, 2024
TABLE OF CONTENTS
1.0
Project Timeline
2.0
Overview of Kent State University
3.0
Request for Proposal Instructions
4.0
Request for Proposal Agreement Terms
5.0
Request for Proposal Format and Evaluation Criteria
6.0
Specifications
7.0
Definitions
8.0
Sample of Response Forms 1 through 9 (Samples only for illustrative purposes, not intended as
actual submission documents.)
APPENDIX A Specifications and Exhibit A Price form: Distributed within RFP (Section 6.0) and downloadable at
https://kent.edu/procurement/bids
Continued on next page.
Page 2 of 35
RFP no. 1981
Pay Cell Permit System for Parking Services at KSU
Main Campus
Issued December 17, 2024
1.0 PROJECT TIMELINE
All respondents are expected to adhere to the following timeline in completion of the Request for Quotation process:
Tuesday, December 17, 2024: RFP issued.
Tuesday, January 14, 2024, 1:00 PM Eastern: Deadline to submit questions to Alan Parker in Kent State
Tuesday, January 21, 2025, 5:00 PM Eastern: University response to questions received posted to Procurement
website, www.kent.edu/procurement
Tuesday, February 4, 2024, 4:30 PM Eastern: Proposals due via DynamicForms submission; distribution of
quotations received and evaluations to begin the following day.
Evaluation Period: February 5-7, 2025: Evaluation of proposals and selection and scheduling respondents for
interviews/presentations if necessary.
Award: Week of February 10, 2025: Announcement of Award; contract drafting to begin immediately thereafter
with execution to follow as soon as possible.
Continued on next page.
Page 3 of 35
RFP no. 1981
Pay Cell Permit System for Parking Services at KSU
Main Campus
Issued December 17, 2024
2.0 OVERVIEW OF KENT STATE UNIVERSITY
Overview of Kent State University: Kent State University is one of 76 public higher-research universities, as
categorized by the Carnegie Foundation for the Advancement of Teaching, and is ranked in the top-tier list of Best
National Universities by U.S. News & World Report. In a class by itself, Kent State is the only public university in
Northeast Ohio ranked in the top tier. With eight campuses spanning Northeast Ohio, a College of Podiatric
Medicine, a Twinsburg Academic Center, and academic sites in major world capitals such as New York City,
Geneva and Florence, Kent State is
and cultural resource far beyond the Northeast Ohio region it has served since 1910.
The
Kent Campus has a student body of nearly 27,000 and a thriving residential population of more than
6,600. Its seven regional campuses draw full- and part-time students, now totaling more than 12,000, from across
Northeast Ohio: Kent State at Ashtabula; Kent State at East Liverpool; Kent State at Geauga in Burton and the
Regional Academic Center in Twinsburg; Kent State at Salem; Kent State at Stark in Canton; Kent State at Trumbull
in Warren; and Kent State at Tuscarawas in New Philadelphia.
Urban Design Collaborative is the combined home of the urban design graduate program and the public service
activities of the College of Architecture and Environmental Design; the center offers architectural and urban design
expertise to urban communities, design professionals, and nonprofit and academic partners in Cleveland and Northeast
Ohio. In addition, Kent
School of Library and Information Science offers the Master of Library and Information
Science degree program to residents of central and southern Ohio at its site in the State Library of Ohio in Columbus.
Outside of Ohio, located in the heart of the New York
Garment District, the Kent State Fashion
NYC
Studio offers a unique
and fashion journalism.
The University offers more than 200 global education opportunities at its campuses in Florence, Italy, and Geneva,
Switzerland; centers in China and India; as well as partnerships with 60 institutes and universities across the globe
from Columbia to Vietnam and Germany to Kenya. The Kent Campus is a global education destination in its own
right, serving as home to 3,000 students hailing from 111 countries.
1984. The Kent State currently supports 19 Division I intercollegiate teams competing within the Mid-American
Conference (MAC). Kent State provides a robust club sport and intramurals and recreation and wellness program
for its entire campus community.
Kent State is proud of its outstanding faculty and staff, students, collaborative culture, exceptional academic and
research orientation, and strong commitment to engagement, academic excellence and diversity. The University
offers more than 282 associate and baccalaureate degree programs. Kent State serves the state, the nation and the
world through 165 graduate programs. Academic programs are organized into 10 colleges and one independent
school: Aeronautics and Engineering; Architecture and Environmental Design; Arts and Sciences; the Arts; Business
Administration; Communication and Information; Education, Health and Human Services; Nursing; Podiatric
Medicine; and Public Health, as well as the School of Digital Sciences.
For more information about Kent State, visit www.kent.edu.
Continued on next page.
Page 4 of 35
RFP no. 1981
Pay Cell Permit System for Parking Services at KSU
Main Campus
Issued December 17, 2024
3.0 REQUEST FOR PROPOSAL INSTRUCTIONS
3.1 Proposal Instruction and Information: In order to receive consideration, companies responding to this RFP
are required to submit their proposal electronically through DynamicForms. No other submission method will
be accepted, unless otherwise disclosed in the RFP Instructions and Specifications. The confirmation of receipt
The Forms History of your DynamicForms account will also note the date and time of your proposal submission.
Forms 1 through 9 must be completed, dated, and signed by a responsible company official, in addition to
the information requested of your company.
It is the responsibility of the respondent to ensure that all required documentation, as enumerated above,
is submitted on time. Any submissions received after the stated date and time, or those that do not contain
the required information as enumerated above, will be considered incomplete and unresponsive, and will
be disqualified.
guide the proposer in interpretation of the quality, design, and performance desired, and shall not be construed
to exclude proposals based on furnishing other types of material or service which may be judged as an acceptable
alternate. If the description of your offer differs in any way, you must give a complete detailed description of
your quotation including pictures and literature where applicable. Unless specific exception is made, assumption
will be that you are submitting a proposal exactly as the specifications of this document require. All prices MUST
BE FIRM. Proposers will be expected to deliver on order(s) at the price quoted.
also provides Vendors with a formal and unrestrictive opportunity for their services to be considered. The
process of competitive negotiation being used in this case should not be confused with the process of competitive
sealed bidding. The latter process is usually used where the goods and services being procured can be precisely
described and price is generally the determinative factor. With a RFP and competitive negotiation, however,
price is not required to be the determinative factor, although it may be, and the University has the flexibility to
negotiate with one or more Vendors to arrive at a mutually agreeable relationship. Check your proposal carefully
for it may not be corrected after the proposal has been opened.
3.2 New Product Lines: Upon written request by the successful proposer, new related product lines not available
at the time of proposal bidding, may be added during the course of any agreement resulting from this RFP at like
discounts for the represented manufacturers.
3.3 Specifications: Specifications have been based on products familiar to the University and are used for the
purpose of description and establishing quality desired. Acceptable alternates will also be considered.
3.4 Exceptions to Specifications: The proposer shall clearly state in the quote any exceptions to, or deviations
from, these specifications, terms or conditions; otherwise, the proposer will be responsible for compliance with
all requirements listed herein. Proposers shall provide a separate, itemized list of any and all exceptions. Such
list must be cross referenced to the corresponding numbered item in this bid.
3.5 Additional Information: In the event that information submitted by the proposer is unclear to the University,
the University may request additional explanation from the proposer for the purpose of evaluation and decisions.
The proposer shall answer requests for additional information or clarification in writing, and these responses will
proposers failing to provide adequate information on any
issue in a timely manner to allow a comprehensive evaluation by the University shall be considered unresponsive,
and their proposal subject to rejection.
Page 5 of 35
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