Street Lighting Material (Poles & Luminaries)

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Bidders ID: NBD14215370752679297
Due Date: Apr 15, 2025
Posted Date: Apr 14, 2025
Level of Government: State & Local
State: Missouri
Agency: City of St. Louis
Category:
  • 62 - Lighting Fixtures and Lamps
Solicitation Number: 2025BID000189,1
Source: Members Only

Bid #:
2025BID000189,1

Sponsor: Supply Division

Start Date:
04/14/2025 12:52 PM

Closing Date:
04/15/2025 12:00 PM

Bid Opening: Bid opening only available on Zoom

Summary:

Street Lighting Material (Poles & Luminaries)

Attachments:

Attachment Preview

INSTRUCTIONS TO BIDDERS (FOR CONTRACTS ONLY)
VENDORS SHOULD CAREFULLY READ THE FOLLOWING INSTRUCTIONS,
TERMS AND CONDITIONS, BEFORE SUBMITTING BID
#1
BIDS WILL BE ACCEPTED THROUGH THE ONLINE BID PORTAL OR ON "OFFICIAL BID FORM" AND
RETURNED IN A SEALED ENVELOPE. THE RIGHT TO REJECT ANY AND ALL BIDS IS RESERVED, AND THE
SUPPLY COMMISSIONER RESERVES THE RIGHT TO MAKE AWARDS ON AN ITEM BASIS, OR ON A TOTAL
AWARD BASIS, WHICHEVER, IN HIS/HER OPINION, IS FOR THE BEST INTERESTS OF THE CITY OF ST.
LOUIS.
#2
ONLINE BIDS MUST BE SUBMITTED FROM THEIR VENDOR SITE ONLY. MANUAL BIDS BE IN INK OR
TYPEWRITTEN AND SIGNED BY A COMPANY OFFICIAL. PENCIL BIDS ARE NOT ACCEPTABLE.
#3
ALTERED OR ERASED PRICES WILL NOT BE ACCEPTED.
#4 PRICING CAN BE CHANGED ON BIDS SUBMITTED THROUGH THE ONLINE PORTAL UP TO THE
ACTUCAL BID CLOSING TIME AND DATE. FOR MANUALLY SUBMITTED BIDS ERROS ON BID
PROPOSAL CAN BE CORRECTED BY OBTAINING ADDITIONAL COPIES FROM THE SUPPLY
COMMISSIONER, ROOM 324, CITY HALL, ST. LOUIS, MISSOURI 63103.
#5
THE LAWS OF THE STATE OF MISSOURI PROVIDE THAT THE CITY OF ST. LOUIS PAY NO STATE SALES,
USE TAXES OR FEDERAL EXCISE TAXES AND THESE TAXES SHOULD BE EXCLUDED FROM YOUR BID
PRICE. FEDERAL EXCISE TAX EXEMPTION CERTIFICATES WILL BE FURNISHED TO SUCCESSFUL BIDDER.
#6
UNLESS OTHERWISE STATED, BIDDER MUST QUOTE ON THE LATEST MAKE, MODEL, PRODUCT,
GROWTH, CANNING OR FORMULATION OF THE MANUFACTURER OR PRODUCER.
SUPPLIERS SHALL NOT OFFER MORE THAN ONE BID ON EACH ITEM. TWO OR MORE QUOTATIONS ON
THE SAME ITEM MAY CAUSE A REJECTION OF THE BID. SUPPLIERS MUST DETERMINE WHICH ONE OF
THEIR MANY STYLES OR TYPES FULLY MEET THE SPECIFICATION.
WHEN BID IS BASED ON THE PRICES LISTED IN A CATALOGUE OR PRICE LIST, A COPY OF SUCH
CATALOGUE OR PRICE LIST MUST BE SUBMITTED WITH BID PROPOSAL. CONTRACTOR SHALL FURNISH
ADDITIONAL CATALOGUES OR LISTS AS REQUIRED.
#7
UNLESS OTHERWISE STIPULATED, IT IS HEREBY AGREED THAT THE CITY OF ST. LOUIS WILL RECEIVE
THE BENEFIT FOR ANY REDUCTION IN PRICES DURING THE LIFE OF THIS CONTRACT, BUT WILL ONLY
PAY THE CONTRACT OR BID PRICES SHOULD ANY INCREASES OCCUR DURING THE SAME PERIOD.
#8
THE SUCCESSFUL BIDDER MAY BE REQUIRED TO FURNISH A PERFORMANCE BOND OR CASHIER'S
CHECK, FOR A REASONABLE AMOUNT DETERMINED BY THE SUPPLY COMMISSIONER.
#9
THE CITY OF ST. LOUIS, WITH THE PERMISSION OF THE SUCCESSFUL BIDDER HAS THE OPTION OF
EXTENDING THIS CONTRACT FOR AN ADDITIONAL PERIOD (NOT TO EXCEED THE NUMBER OF MONTHS
OF ORIGINAL CONTRACT).
#10 BID PROPOSALS ARE TO BE RETURNED IN A SEALED ENVELOPE OR THROUGH THE CITY’S ONLINE BID
PORTAL. MANUALLY SUBMITTED BID PROPOSALS SHALL BE SUBMITED IN A SEALED ENVELOPE WHERE
THE COMPANY NAME, BID PROPOSAL NAME AND NUMBER WILL BE FILLED IN THE UPPER LEFT HAND
CORNER OF THE SEALED ENVELOPED. AN OFFICIAL BROWN "ADVERTISED" BID ENVELOPE FURNISHED
BY THE SUPPLY DEPARTMENT MAY BE REQUESTED FOR SUBMISSION.
#11 BID PROPOSAL MUST REACH THE SUPPLY DEPARTMENT BEFORE 12 O'CLOCK NOON ON THE DAY
SPECIFIED VIA THE ONLINE PORTAL OR THROUGH MAIL OR HAND DELIVERY. LATE BIDS OR REQUESTS
FOR SUBMITTAL AFTER THE SPECIFIED DATE AND TIME WILL NOT BE CONSIDERED OR ACCEPTED.
#12 NO EXACT AMOUNTS OF USAGE IS GUARANTEED, ANY QUANTITIES LISTED ARE ONLY ESTIMATES.
SUPPLIERS SHALL SAVE HARMLESS THE CITY OF ST. LOUIS FROM THE PAYMENT OF ANY AND ALL
CLAIMS OR DEMANDS ARISING OUT OF ANY INFRINGEMENT, OR USE OF ANY PATENT OR PATENTED
DEVICE, ARTICLE, SYSTEM, ARRANGEMENT, MATERIAL OR PROCESS USED BY HIM IN THE EXECUTION
OF THIS CONTRACT.
PAGE 1 of 2
#13 BRAND NAMES AND NUMBER MUST BE FILLED IN ON EACH ITEM WHERE THERE IS A LINE THAT "STATE
BRAND" COLUMN.
UNLESS YOU SPECIFICALLY STATE OTHERWISE, THE CITY WILL ASSUME THAT YOU ARE QUOTING ON
THE EXACT ITEMS REQUESTED AND WILL EXPECT YOU TO FURNISH THE EXACT ITEMS ASKED FOR IN
THIS PROPOSAL.
DELIVERIES
#14 DELIVERIES ARE TO BE MADE TO THE VARIOUS DEPARTMENTS, FREE FROM ALL DELIVERY AND
TRANSPORTATION CHARGES, IN SUCH QUANTITIES AND AT SUCH TIMES AS ORDERED BY THE VARIOUS
DEPARTMENTS.
#15 ALL DELIVERIES MUST BE ACCOMPANIED BY A PACKING SLIP OR INVOICE, LISTING THE DEPARTMENT,
THE REQUISITION/PURCHASE ORDER NUMBER, AND THE EXACT QUANTITIES OF EACH ITEM INCLUDED
IN THE SHIPMENT.
#16 IN THE EVENT THE SUCCESSFUL BIDDER FAILS TO MAKE DELIVERY OF ANY ITEM OR ITEMS THAT MEET
THE CONDITIONS AND REQUIREMENTS AS OUTLINED IN THIS PROPOSAL WITHIN 15 DAYS OF RECEIPT
OF ORDER, THE CITY RESERVES THE RIGHT TO PURCHASE SAID ITEM OR ITEMS ON THE "OPEN
MARKET" AND CHARGE ANY COSTS ABOVE THE BID PRICE TO THE BIDDER. THIS PROCEDURE TO BE
CONTINUED UNTIL SUCH TIME AS THE BIDDER CAN AGAIN GUARANTEE PROMPT DELIVERIES OF THE
PROPER ITEM OR ITEMS.
#17 WHEN SAMPLES ARE REQUESTED, THE SUPPLIER MUST FURNISH SAMPLES TO MEET SPECIFICATIONS.
ALTERNATE BIDS MAY BE CONSIDERED BUT BRAND NAME, NUMBER AND DETAILS OF ALTERNATE ITEM
AS TO SIZES, PRICES, ETC., MUST BE STATED ON BID PROPOSAL. THE SUPPLIER, BY SUBMITTING
SAMPLES, IS NOT RELIEVED FROM MEETING THE SPECIFICATIONS AS OUTLINED IN THIS PROPOSAL,
UNLESS SPECIFICALLY NOTED ON THIS BID PROPOSAL THAT THE SAMPLES BEING QUOTED ON DO NOT
MEET THE SPECIFICATION, AND ARE BID AS AN ALTERNATE.
#18 EACH SAMPLE MUST BE PLAINLY TAGGED WITH THE FOLLOWING INFORMATION:
1)
NAME OF BIDDER
2)
PAGE NUMBER OF THE BID PROPOSAL AND ITEM NUMBER
#19 REQUESTED SAMPLES MAY BE SUBMITTED BEFORE THE ACTUAL TIME OF THE BID OPENING OR
IMMEDIATELY AFTER AS SPECIFIED ON PAGE ONE OF THIS PROPOSAL.
UNLESS OTHERWISE NOTED, ALL SAMPLES ARE TO BE SUBMITTED TO ROOM 324, SUPPLY DEPARTMENT,
CITY HALL, 1200 MARKET, ST. LOUIS, MISSOURI 63103.
IMPORTANT INFORMATION TO PROSPECTIVE BIDDERS REGARDING
TAXES AND BUSINESS LICENSES
#20 NO CONTRACT WILL BE AWARDED AND NO PAYMENTS UNDER THIS CONTRACT WILL BE MADE UNLESS
THE VENDOR IS CURRENT AND NOT DELINQUENT WITH TAXES DUE THE COLLECTOR OF REVENUE AND
THE LICENSE COLLECTOR.
YOU ARE HEREBY NOTIFIED THAT SHOULD YOUR FIRM BECOME THE SUCCESSFUL BIDDER, PAYMENT
WILL BE WITHHELD PENDING TAX CLEARANCE FROM THE LICENSE COLLECTOR AND THE COLLECTOR
OF REVENUE.
IT IS IMPERATIVE THAT YOUR COMPANY MAINTAIN COMPLIANCE WITH BOTH AGENCIES
THROUGHOUT THE TERM OF THIS CONTRACT!
TO BE PLACED ON THE CURRENT TAX ROLLS OR FOR AN APPLICATION FOR A BUSINESS LICENSE
CONTACT THE FOLLOWING OFFICES:
LICENSE COLLECTOR'S OFFICE
(314) 622-4528 (BUSINESS LICENSE APPLICATION)
COLLECTOR OF REVENUE'S OFFICE (314) 622-4029 (TO BE PLACED ON TAX ROLLS)
PAGE 2 of 2
REVISED 4/12/22
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