RFQ 2025-071 Custom Signage Purchases
| Bidders ID: | NBD14105190711234626 |
|---|---|
| Due Date: | Apr 18, 2025 |
| Posted Date: | Apr 14, 2025 |
| Level of Government: | State & Local |
| State: | Maine |
| Agency: | University of Maine |
| Category: |
|
| Solicitation Number: | 2025-071 |
| Source: | Members Only |
| bid # | due date | due time | commodity | attachments | addenda |
| 2025-071 | 18-Apr-2025 | 11:59 pm | RFQ 2025-071 Custom Signage Purchases | No attachments available | RFQ 2025-071 Addendum 1 |
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Administered by University of Maine System
Office of Strategic Procurement
Request for Qualifications (RFQ)
Custom Signage Purchases
RFQ #2025-071
Issued Date: March 18, 2025
Response Deadline Date/Time: March 31, 2025, 11:59 PM EST
Response Submission Information:
Submitted electronically to UMSResponses@maine.edu
Email Subject Line: DH: Signage - RFQ #2025-071
Response Contact Information:
Email: UMSResponses@maine.edu
Request for Qualifications – Custom Signage
Dated: March 18, 2025
1.0 INTRODUCTION........................................................................................................................... 3
1.1 Definitions, Background, Purpose and Specifications................................................. 3
1.2 General Information ............................................................................................................... 4
1.3 General Submission Process and Provisions ................................................................ 7
2.0 EVALUATION PROCESS AND QUALIFIED VENDOR LIST............................................... 9
2.1 Evaluation Process ................................................................................................................ 9
2.2 Award......................................................................................................................................... 9
2.3 Negotiations ........................................................................................................................... 10
2.4 Award Protest ........................................................................................................................ 10
3.0 RESPONSE FORMAT REQUIREMENTS.............................................................................. 11
3.1 General Format Instructions.............................................................................................. 11
3.2 Response Format Instructions ......................................................................................... 11
Appendix A – University of Maine System Response Cover Page................................... 12
Appendix B – Debarment, Performance and Non-Collusion Certification...................... 13
Appendix C – Submission Materials ......................................................................................... 14
University of Maine System RFQ
Rev. 04/15/2023
Page 2 of 16
Request for Qualifications – Custom Signage
Dated: March 18, 2025
1.0 INTRODUCTION
1.1 Definitions, Background, Purpose and Specifications
1.1.1 Definitions
The University of Maine System will hereinafter be referred to as the "University”
or “UMS.”
Respondents to this document shall be referred to as "Respondent(s)” or
“Respondent”.
The Respondent to whom a future Agreement is negotiated and awarded shall be
referred to as a "Contractor” or “Vendor.”
1.1.2
Background
Overview
Established in 1968, the University of Maine System (UMS) unites seven
distinctive public universities, comprising 10 campuses and numerous centers, in
the common purpose of providing quality higher education while delivering on its
traditional tripartite mission of teaching, research, and public service.
A comprehensive public institution of higher education, UMS serves more than
30,000 students annually and is supported by the efforts of more than 2,000
fulltime and part-time faculty, more than 3,000 regular full-time and part-time staff,
and a complement of part-time temporary (adjunct) faculty.
Reaching more than 500,000 people annually through educational and cultural
offerings, the University of Maine System also benefits from more than two-thirds
of its alumni population residing within the state; more than 123,000 individuals.
The System consists of seven universities: The University of Maine (UMaine),
including its regional campus the University of Maine at Machias (UMM); the
University of Maine at Augusta (UMA); the University of Maine at Farmington
(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at
Presque Isle (UMPI); and the University of Southern Maine (USM) of Maine Law
The System also includes the University of Maine School of Law and the University
of Maine Graduate and Professional Center.
1.1.3 Purpose
The University of Maine System is seeking to qualify vendors who can provide high
quality custom signage for our various campuses.
The result of this RFQ process will be a list of companies qualified to provide
some or all of the materials and services listed in Section 1.1.4.
1.1.4
Specifications/Scope of Work
Qualified respondents must be able to demonstrate the capability to produce and
install high quality indoor and outdoor signage for large institutions. They will
work with various departments at the University including Capital Projects and
University of Maine System RFQ
Rev. 04/15/2023
Page 3 of 16
Request for Qualifications – Custom Signage
Dated: March 18, 2025
Facilities Management, to help design, produce and install signage for both
indoor and outdoor applications.
1.2 General Information
1.2.1 Contract Administration and Conditions
1.2.1.1 Vendors qualified through this RFQ process may be required to
execute a contract in the form of a University of Maine System Master
Agreement. A Master Agreement template has been included as
Attachment A of this RFQ.
The Master Agreement entered into by the parties shall consist of the
University of Maine System Master Agreement, the RFQ, the
Contractor’s submission including all appendices or attachments and
clarifications, the specifications including all modifications thereof, and
a Purchase Order or Letter of Agreement requiring signatures of the
University and the Contractor, all of which shall be referred to
collectively as the Agreement Documents.
In the event of a conflict of terms, the following precedence will apply:
1. University of Maine System Master Agreement
2. Agreement Riders (as required)
3. Contract Amendments (as required)
4. The University’s RFQ
5. Contractor’s Submission
6. Purchase Order or Letter of Agreement (if applicable)
1.2.1.2
University of Maine System RFQ
Rev. 04/15/2023
Modification of the Agreement terms and conditions are permitted
except that the University, due to its public nature, will not:
a. Provide any defense, hold harmless or indemnity;
b. Waive any statutory or constitutional immunity;
c. Apply the law of a state other than Maine;
d. Procure types or amounts of insurance beyond those UMS
already maintains or waive any rights of subrogation;
e. Add any entity as an additional insured to UMS policies of
insurance;
f. Pay attorneys' fees, costs, expenses, or liquidated damages;
g. Promise confidentiality in a manner contrary to Maine's
Freedom of Access Act (FOAA);
h. Permit an entity to unilaterally change any term or condition
once the contract is signed;
i. Accept any references to terms and conditions, privacy
policies, or any other websites, documents or conditions
referenced outside of the contract; or
j. Agree to automatic renewals for term(s) greater than month-
to-month.
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Request for Qualifications – Custom Signage
Dated: March 18, 2025
1.2.1.3
By submitting a response to a Request for Qualifications, bid or other
offer to do business with the University, the Respondent understands
and agrees that:
a. The above Agreement provisions (Section 1.2.1.2) will not be
modified and are thereby incorporated into any agreement
entered into between University and the Respondent; that
such terms and condition shall control in the event of any
conflict with such agreement; and that the Respondent will not
propose or demand any contrary terms;
b. The above Agreement provisions (Section 1.2.1.2) will
govern the interpretation of such agreement notwithstanding
the expression of any other term and/or condition to the
contrary;
c. The Respondent agrees that the resulting Agreement will be
the entire agreement between the University (including
University’s employees and other End Users) and
Respondent and in the event that the Respondent requires
terms of use agreements or other agreements, policies or
understanding, whether on an order form, invoice, website,
electronic, click-through, verbal or in writing, with University’s
employees or other End Users, such agreements shall be null,
void and without effect, and the terms of the Agreement shall
apply;
d. The Respondent will identify at the time of submission which,
if any, portions of submitted materials are entitled to ''trade
secret" exemption from disclosure under Maine's FOAA; that
failure to so identify will authorize UMS to conclude that no
portions are so exempt; and that the Respondent will defend,
indemnify and hold harmless UMS in any and all legal actions
that seek to compel UMS to disclose under Maine's Freedom
of Access Act some or all submitted materials and/or contract,
if any, executed between UMS and the Respondent.
1.2.2
Communication with the University
It is the responsibility of the Respondent to inquire about any requirement of this
document that is not understood. Responses to inquiries, if they change or clarify
the document in a substantial manner, will be forwarded by addenda to all parties
that have received a copy of the document. Addenda will also be posted on our
web site:
www.maine.edu/strategic/upcoming_bids.php
It is the responsibility of all Respondents to check the web site before submitting a
response to ensure that they have all pertinent documents. The University will not
be bound by oral responses to inquiries or written responses other than addenda.
University of Maine System RFQ
Rev. 04/15/2023
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