25-15M Instructional Design and Course Development Services
| Bidders ID: | NBD14103190683951766 |
|---|---|
| Due Date: | Apr 25, 2025 |
| Posted Date: | Apr 14, 2025 |
| Level of Government: | State & Local |
| State: | Idaho |
| Agency: | Uinversity of Idaho |
| Category: |
|
| Source: | Members Only |
Attachment Preview
Contracts & Purchasing Services
1028 West Sixth Street
Moscow, Idaho 83844
REQUEST FOR PROPOSALS NO. 25-15M
FOR
Instructional Design and Course Development Services
Jake Milleson, Purchasing Lead
Phone (208) 885-6116
jacobmilleson@uidaho.edu
Date Issued: February 24, 2025
Inquiries Due: March 7, 2025
Proposals Due: March 21, 2025
UNIVERSITY OF IDAHO REQUEST FOR PROPOSALS NO. 25-15M
PROPOSAL RESPONSE CERTIFICATION
___________________
DATE
The undersigned, as Proposer, declares that they have read the Request for Proposals, and that the following
proposal is submitted on the basis that the undersigned, the company, and its employees or agents, shall meet, or
agree to, all specifications contained therein. It is further acknowledged that addenda numbers _____ to _____ have
been received and were examined as part of the RFP document.
___________________________________________________________________________________
Name
___________________________________________________________________________________
Signature
___________________________________________________________________________________
Title
___________________________________________________________________________________
Company
___________________________________________________________________________________
Street Address
___________________________________________________________________________________
City, State, Zip
___________________________________________________________________________________
Telephone Number
___________________________________________________________________________________
Cell Phone Number
___________________________________________________________________________________
E-mail Address
___________________________________________________________________________________
State of Incorporation
___________________________________________________________________________________
Tax ID Number
Business Classification Type (Please check mark if applicable):
Minority Business Enterprise (MBE)
Women Owned Business Enterprise (WBE)
Small Business Enterprise (SBE)
Veteran Business Enterprise (VBE)
Disadvantaged Business Enterprise (DBE)
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SECTION 1 - INSTRUCTIONS TO PROPOSERS
1-1 SCOPE OF WORK
The University of Idaho (herein referred to as the University) is soliciting proposals for a qualified instructional
design firm(s) to provide course design, development, and multimedia production services. This Master
Agreement will allow the University to engage the awarded vendor(s) through individual task orders for course
development projects as identified.
The University may award contracts to multiple vendors to provide a diverse range of instructional design and
course development services.
The University of Idaho, home of the Vandals, is Idaho’s land-grant, national research university. From its
residential campus in Moscow, the University serves the state of Idaho through educational centers in Boise,
Coeur d’Alene and Idaho Falls, a research and Extension center in Twin Falls, plus Extension offices in 42
counties. Home to more than 12,000 students statewide, U of I is a leader in student-centered learning and
excels at interdisciplinary research, service to businesses and communities, and in advancing diversity,
citizenship and global outreach. The University competes in the Big Sky Conference. Learn more at
www.uidaho.edu.
1-2 PROPOSAL SUBMISSION
Proposal must be submitted electronically to jacobmilleson@uidaho.edu by 11:59 pm on March 21, 2025
The proposal must be signed by such individual or individuals who have full authority from the Proposer to
enter into a binding Agreement on behalf of the Proposer so that an Agreement may be established as a result
of acceptance of the proposal submitted. By reference, the terms and conditions set forth in the Request for
Proposals shall serve as the Agreement terms and conditions. In addition, the laws of the State of Idaho shall
apply. No other terms and conditions will apply unless submitted as a part of the proposal response and
accepted by the University.
Proposals received after the exact time specified for receipt will not be considered.
1-3 REQUEST FOR PROPOSAL SCHEDULE
RFP issued February 24, 2025
Inquires due March 7, 2025
Proposals due March 21, 2025
1-4 INQUIRIES
All inquiries concerning this request shall be submitted in writing and received by Contracts & Purchasing
Services on or before March 7, 2025 to:
Jake Milleson, Purchasing Lead
E-mail: jacobmilleson@uidaho.edu
Proposers should consider Contracts & Purchasing Services as the first and prime point of contact on all
matters related to the procedures associated with this RFP. If additional information is needed from any
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source, Contracts & Purchasing Services will work with the Proposer and with the various offices of the
University to gather that information.
1-5 INTERPRETATION, CORRECTIONS, OR CHANGES IN RFP
Any interpretation, correction, or change in the RFP will be made by addendum by the University.
Interpretations, corrections, or changes to the RFP made in any other manner will not be binding, and no
Proposer may rely upon any such interpretation, correction, or change.
1-6 MODIFICATION OR WITHDRAWAL OF PROPOSALS
A Proposer may modify or withdraw a proposal at any time prior to the specified time and date set for the
proposal closing. Such a request for modification or withdrawal must be in writing, and executed by a person
with authority as set forth under paragraph 1-2 above, or by facsimile notice subsequently confirmed in
writing.
1-7 ERASURES AND INTERLINEATIONS
Erasures, interlineations, or other changes in the proposal must be initialed by the person(s) signing the
proposal.
1-8 ACKNOWLEDGMENT OF ADDENDUMS TO RFP
Receipt of an addendum to this RFP must be acknowledged by a Proposer on the Proposal Response
Certification (Attachment A).
1-9 PROPOSAL COPIES
One (1) electronic complete copy of the proposal shall be submitted to the University.
1-10 OFFER ACCEPTANCE PERIOD
A proposal shall constitute an offer to contract on the terms and conditions contained in this RFP and the
proposal. Said proposal shall constitute an irrevocable offer for ninety (90) calendar days from the proposal
opening date, even if the University makes one or more counteroffers.
1-11 REJECTION OF PROPOSALS
The University in its sole discretion, expressly reserves the right to reject any or all proposals or portions
thereof, to reissue a Request for Proposal, and to waive informalities, minor irregularities, discrepancies, and
any other matter or shortcoming.
1-12 PROPOSAL PRICE
The prices submitted in the proposal shall include everything necessary for the prosecution and completion
of the Agreement including, but not limited to, furnishing all materials and all management, supervision, labor
and service, except as may be provided otherwise in the Agreement Documents. In the event of discrepancy
between the unit prices and their extensions, the total price will be adjusted accordingly. In the event of
discrepancy between the sum of the extended total prices, the Total Proposal Price will be adjusted
accordingly. The proposal price shall not include any allowance for Idaho State sales/use tax.
The University will evaluate the total price for the basic requirements with any options(s) exercised at the time
of award. Evaluation of options will not obligate the University to exercise the option(s).
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The University may reject an offer if it is materially unbalanced as to process for the basic requirements and
the option quantities. An offer is unbalanced when it is based on prices significantly less than cost for some
work and prices that are significantly overstated for other work.
1-13 TERM OF AGREEMENT
The initial term of this agreement shall be three (3) years, commencing upon the date of execution by the
university. The term of this agreement may, if mutually agreed upon in writing, be extended by one-year
increments for a total of two (2) additional years, provided written notice of each extension is given to the
bidder at least thirty (30) days prior to the expiration date of such term or extension. In the event funding
approval is not obtained by the University, this Agreement shall become null and void effective the date of
renewal. During extension periods, all terms and conditions of this Agreement shall remain in effect.
1-14 AWARD OF AGREEMENT
The University shall make the award to the responsible Proposer whose proposal will be most advantageous
to the University with respect to price, conformance to the specifications, quality, and other factors as
evaluated by the University. The University is not required or constrained to award the Agreement to the
Proposer proposing the lowest price.
The University may award an Agreement on the basis of initial offers received, without discussion; therefore,
each initial offer should contain the offeror’s best terms from a cost and technical standpoint.
The University reserves the right to award this agreement to one or more vendors based on the proposals
received and in the best interest of the University.
1-15 PUBLIC AGENCY
The Contractor has agreed to extend contract usage to other public agencies, such as any city or political
Subdivision of this state, including, but not limited to counties; school districts; highway districts; port
authorities; instrumentalities of counties, cities or any political subdivision created under the laws of the
State of Idaho; any agency of the state government; or any city or political subdivision of another state.
1-16 PROPOSAL CONFIDENTIALITY
Each Proposer agrees that except as determined by the University's Office of Contracts and Purchasing
Services, in its sole discretion, no information will be given regarding any proposals or evaluation progress
until after an award is made, except as provided by law.
1-17 F.A.R. REQUIREMENT
All purchase orders and contracts issued by the University of Idaho are subject to F.A.R. 52.209-6. Supplier
warrants that neither supplier nor its principals are presently debarred, suspended or proposed for
debarment by the Federal Government.
1-18 RECORD OF PURCHASES
Contractor will provide Contracts and Purchasing Services a detailed usage report of items/services ordered,
quantities, and pricing under this Agreement upon request.
1-19 APPEAL OF AWARD
A Proposer may file an appeal by writing to the AVP-Finance, within five (5) business days of award. Proposers
are responsible for tracking of award announcement.
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