RFP - WARC Analytical Lab Testing
| Bidders ID: | NBD13780551138985688 |
|---|---|
| Due Date: | Apr 17, 2025 |
| Posted Date: | Apr 14, 2025 |
| Level of Government: | State & Local |
| State: | Washington |
| Agency: | Thurston County |
| Category: |
|
| Source: | Members Only |
| Department | Description | Opening Date | Closing Date | Attachment(s) |
| Public Works | RFP - WARC Analytical Lab Testing | 03/25/2025 | 04/17/2025 at 3 PM |
Attachment Preview
Thurston County, Washington
Public Works Department
Solid Waste Division
9605 Tilley Rd SW
Olympia, Washington 98512
REQUEST FOR PROPOSAL (RFP) 034-2025-SW-R001
WASTE AND RECOVERY CENTER (WARC) ANALYTICAL LAB TESTING
SERVICES
Solicitation Documents
All solicitation documents, including any addenda, are published on the Thurston
County website at https://www.thurstoncountywa.gov/ContractOpportunities
Proposal Due Date
Proposals are due by 3:00 p.m. PT on April 17,2025
Proposal Acceptance Location
Sealed Proposal will only be received by:
Thurston County Public Works
9605 Tilley Road S, Suite C
Olympia, Washington 98512
Office Hours: 8:00 a.m. to 5:00 p.m., Monday through Friday
Phone: 360-867-2300
Pre-Proposal Conference
There will be no scheduled Pre-Proposal Conference
Thurston County reserves the right to reject any and all Proposals, cancel this solicitation, and to
waive any informalities or irregularities in procedure.
RFP 034-2025-SW-R001
WARC Analytical Lab Testing Services
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REQUEST FOR PROPOSAL 034-2025-SW-001
WARC ANALYTICAL LAB TESTING SERVICES
TABLE OF CONTENTS
SECTION 1 – INTRODUCTION/PURPOSE ............................................................................................. 4
SECTION 2 – OVERVIEW OF SERVICES REQUESTED............................................................................ 5
SECTION 3 – ACQUISITION TIMELINE AND GENERAL REQUIREMENTS.............................................. 6
SECTION 4 – PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS ...................................... 8
SECTION 5 - EVALUATION AND SELECTION ...................................................................................... 13
SECTION 6 - CONTRACT TERMS AND CONDITIONS ........................................................................... 15
SECTION 7– FORMS .......................................................................................................................... 16
ATTACHMENTS
1. Statement of Work
2. Proposal Form
3. Rate Schedule
4. Professional Services Contract Sample
5. Relevant Experience and Past Performance Questionnaire
6. Resume Format
RFP 034-2025-SW-R001
WARC Analytical Lab Testing Services
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RFP NO. 034-2025-SW-R001
WARC ANALYTICAL LAB TESTING SERVICES
ACRONYMS AND ABBREVIATIONS
ASTM
BoCC
CPI
County
DOE
DOH
EIM
EPA
MSW
PHSS
PPQ
PT
QA/QC
RCW
RFP
USB
WAC
WARC
American Society for Testing and Materials
Board of County Commissioners
Consumer Price Index
Thurston County, Washington, Department of Public Works
Washington State Department of Ecology
Washington State Department of Health
Environmental Information Management
Environmental Protection Agency
Municipal Solid Waste
Thurston County Public Health and Social Services
Past Performance Questionnaire
Pacific Time
Quality Assurance/Quality Control
Revised Code of Washington
Request for Proposals
Universal Serial Bus
Washington Administrative Code
Thurston County Waste and Recovery Center
RFP 034-2025-SW-R001
WARC Analytical Lab Testing Services
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RFP NO. 034-2025-SW-R001
WARC ANALYTICAL LAB TESTING SERVICES
SECTION 1 – INTRODUCTION/PURPOSE
1.1 INTRODUCTION
Thurston County, Washington Public Works Department is soliciting Proposals from qualified
companies to provide Analytical Lab Testing Services on a routine and on-call basis. It is the County’s
intent to establish a Contract with one qualified company for analytical lab testing services on a routine
and “as needed’ or on-call basis as budget allows.
1.2 PURPOSE
It is the purpose of this solicitation to secure services from one qualified company that will provide routine
and as needed analytical lab testing services needed to support environmental compliance of the County’s
landfill program in accordance with WAC 173-351.
1.3 MINIMUM QUALIFICATONS
Following are the minimum qualifications and licensing requirements that proposing companies must
meet in order to submit a response to this RFP. Proposals must clearly show compliance to these
minimum qualifications. Proposals that are not clearly responsive to these minimum qualifications shall
be rejected by the County without further consideration.
A. Must be legally qualified, licensed, insured, staffed, and equipped to perform the relevant
work.
B. Must be an accredited laboratory by Washington State Department of Ecology authorized to
test the specific type of analytes identified in the Statement of Work.
C. Must have a minimum of five (5) years of experience in providing analytical lab services.
D. Must not have current or past (within the last 5 years) significant citation, violation,
administrative order, judgment, or other enforcement action regarding improper operational,
safety or environmental activity.
E. Must have experience in working with local government in Washington State and knowledge of
Washington State laws and statutes.
1.4 PROCUREMENT NOTIFICATION
This solicitation is a formal competitive procurement and will be advertised in the ‘Nisqually Valley
News’ and is open to all qualified companies. All solicitation documents, including addenda, are
published on the Thurston County website at the below link:
https://www.thurstoncountywa.gov/ContractOpportunities.
RFP 034-2025-SW-R001
WARC Analytical Lab Testing Services
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SECTION 2 – OVERVIEW OF SERVICES REQUESTED
2.1 DESCRIPTION
The Contractor will be required to provide all management, materials, equipment, labor, and other
items necessary to provide routine analytical lab testing for periodic sampling collected by the County
as part of the monitoring programs for wastewater, groundwater, leachate, and stormwater. In
addition, the Contractor will respond to on-call task order requests from the County for specific lab
analysis work as the need arises at the rates established under the Contract. The Contractor shall be
responsible for performing all work as described in the task orders issued under the Contract, and all
individuals and entities performing the work shall have the appropriate licenses, certifications,
accreditations, and/or credentials that demonstrate competency for that work.
2.2 BACKGROUND INFORMATION
A. Thurston County Public Works is responsible for maintaining over 1,026 miles of road, 150
bridges, 3,000 culverts, and numerous stormwater treatment facilities; operating three water
utilities, four sewer utilities, a solid waste transfer station, a closed landfill, two drop-box
facilities, multiple campus sites; managing noxious weeds; maintaining several parks and trails;
and providing general public works services to the citizens of unincorporated Thurston County.
B. The Public Works Solid Waste Division operates a closed landfill at the Waste and Recovery
Center (WARC) located at 2420 Hogum Bay Road NE, Olympia, WA 98516. The WARC operates
as the main transfer station accepting municipal solid waste (MSW) from municipal,
commercial, and self-haul (public) customers. The WARC site includes the Hawks Prairie Closed
Landfill which was capped and closed in April 2000. The closed landfill is maintained by the
County, and currently monitored and controlled in accordance with regulatory post-closure
reporting requirements per the Washington Administrative Code (WAC 173-351) for
groundwater, leachate, landfill gas and stormwater. Closed landfill operations and maintenance
remain with the County.
2.3 STATEMENT OF WORK
The scope of services may include, but is not limited to:
A. Supply bottles, storage/shipping containers (coolers), labels, custody seals and/or forms.
B. Accept delivery of samples shipped from Thurston County Public Works to testing lab.
C. Provide pick-up of samples from Thurston County Public Works locations or from the bus
station/other means of transportation agreed to that is nearest to the lab.
D. Analyze physical and chemistry samples using the appropriate method within the required
holding times.
E. Provide rush (24 to 48-hours) turnaround, weekend or overtime services on request.
F. Provide and maintain a Chain of Custody form for each sample batch.
RFP 034-2025-SW-R001
WARC Analytical Lab Testing Services
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