FCCPS Superintendent Search
| Bidders ID: | NBD13556552696291337 |
|---|---|
| Due Date: | Oct 17, 2024 |
| Posted Date: | Sep 27, 2024 |
| Level of Government: | State & Local |
| State: | Virginia |
| Agency: | City of Falls Church |
| Category: |
|
| Solicitation Number: | RFP 1017-24-FSS |
| Source: | Members Only |
| Bid Number: |
RFP 1017-24-FSS
|
| Bid Title: |
FCCPS Superintendent Search
|
| Category: | Open Solicitations |
| Status: | Open |
|
Attachment Preview
Falls Church City Public Schools
REQUEST FOR PROPOSALS (RFP)
RFP NUMBER: 1017-24-FSS
Date: September 27, 2024
RFP SUBJECT: FCCPS SUPERINTENDENT SEARCH
DUE DATE AND TIME: by no later than October 17, 2024 at 2:00 p.m. prevailing local time.
PROPOSALS TO BE ELECTRONICALLY SUBMITTED ONLY TO:
James R. Wise, Purchasing Agent
jwise@fallschurchva.gov
Phone 703.248.5007
with copy to Purchasing@fallschurchva.gov
SEE ATTACHMENT B FOR ELECTRONIC PROPOSAL SUBMISSION REQUIREMENTS
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
INQUIRIES: All Inquiries including questions, except as otherwise stipulated herein, shall be made in
writing and forwarded to the Purchasing Agent, via email to:
jwise@fallschurchva.gov
with copy to purchasing@fallschurchva.gov
by no later than five (5) business days prior to the Proposal due date,
October 11, 2024, by 12:00 p.m. (NOON)
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
THERE WILL BE NO PRE-PROPOSAL MEETING FOR THIS REQUEST FOR PROPOSALS
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Proposals which are substantially incomplete or lack key information may be rejected by the City at
its discretion. See Attachment B for Proposal Submission Requirements.
ALL REQUIRED ATTACHMENTS MUST BE COMPLETED, SIGNED (where applicable)
AND RETURNED WITH PROPOSAL.
DO NOT RETURN THIS ENTIRE RFP DOCUMENT
Additional Documents May Be Requested at a Later Date
The City of Falls Church and Falls Church City Public Schools are committed to the letter and spirit of the
Americans with Disabilities Act. This document will be made available in alternate format upon request.
Call 703.248.5007 (TTY 711).
The City of Falls Church and Falls Church City Public Schools do not discriminate against faith-based
organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against any Bidder or Offeror
because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state
law relating to discrimination in employment.
Page 1 of 16
RFP 1017-24-FSS
RFP 1017-24-FSS
FCCPS SUPERINTENDENT SEARCH
SECTION
PAGE
I.
SUBJECT ---------------------------------------------------------------------------------------------------------- 4
II. GENERAL --------------------------------------------------------------------------------------------------------- 4
III. COMPETITION INTENDED ----------------------------------------------------------------------------------- 5
IV. ELIGIBILITY------------------------------------------------------------------------------------------------------- 5
V. PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ----------------------------- 6
VI. HEALTH AND SAFETY COMPLIANCE------------------------------------------------------------------- 6
VII. RIGHTS OF THE CITYAND FCCPS------------------------------------------------------------------------ 6
VIII. PRE-PROPOSAL MEETING --------------------------------------------------------------------------------- 7
IX. SCOPE OF WORK & REQUIREMENTS ------------------------------------------------------------------ 7
X. PROPOSAL SUBMITTAL GUIDELINES AND EVALUATION CRITERIA ----------------------- 7
XI. CONTRACT TERM AND RENEWAL OPTIONS -------------------------------------------------------- 7
XII. MULTIPLE AWARDS------------------------------------------------------------------------------------------- 7
XIII. COST PROPOSALS -------------------------------------------------------------------------------------------- 7
XIV. RATES & RATE ADJUSTMENTS -------------------------------------------------------------------------- 7
XV. PROMPT PAYMENT DISCOUNT --------------------------------------------------------------------------- 8
XVI. PROJECTED REQUIREMENTS/ESTIMATED QUANTITIES: -------------------------------------- 8
XVII. SUBCONTRACTORS ------------------------------------------------------------------------------------------ 9
XVIII. TRADE SECRETS OR PROPRIETARY INFORMATION--------------------------------------------- 9
XIX. DEBARMENT/EXCLUSION STATUS---------------------------------------------------------------------10
XX. AMBIGUITY, CONFLICT OR OTHER ERRORS IN THE RFP -------------------------------------10
XXI. CONTRACT DOCUMENTS ----------------------------------------------------------------------------------10
XXII. SELECTION PROCESS & CONTRACT AWARD -----------------------------------------------------11
XXIII. PROTEST OF AWARD OR DECISION TO AWARD -------------------------------------------------11
XXIV. NOTICE OF AWARD ------------------------------------------------------------------------------------------11
XXV. DOCUMENTATION OF CONTRACTOR PERFORMANCE ISSUES -----------------------------11
XXVI. COOPERATIVE PROCUREMENT-------------------------------------------------------------------------11
XXVII. TAX EXEMPTION ----------------------------------------------------------------------------------------------11
XXVIII. ANTI-DISCRIMINATION --------------------------------------------------------------------------------------12
XXIX. ORDER OF PRECEDENCE ---------------------------------------------------------------------------------12
XXX. EQUAL OPPORTUNITY AND SMALL, MINORITY-OWNED, WOMEN-OWNED AND
SERVICE-DISABLED VETERAN-OWNED BUSINESS AND EMPLOYMENT SERVICES
ORGANIZATIONS PARTICIPATION -------------------------------------------------------------------------------12
XXXI. GENERAL DEFINITIONS, CONDITIONS AND INSTRUCTIONS TO OFFERORS-----------13
Page 2 of 16
RFP 1017-24-FSS
ADDITIONAL ATTACHMENTS:
Please download the following RFP Attachments:
ATTACHMENT A - Scope of Work & Requirements
I. Background & Purpose
II. Falls Church City Public Schools Profile
III. Scope of Services
ATTACHMENT B - Proposal Submittal Guidelines & Criteria for Proposal Evaluation
I. Proposal Submittal Guidelines
II. Criteria for Proposal Evaluation
III. Selection Process
IV. Proposal Submission Covenants
ATTACHMENT C - REQUIRED FORMS
The following must be completed and submitted with all Proposal Packages:
C1
C2
C3
C4
C5
Offer Form
Proof of Authority to Transact Business in Virginia
Company Information
References
Trade Secret/Proprietary Information Identification
ATTACHMENT D – COST PROPOSAL
A cost proposal as outlined in Attachment D must be completed and submitted as a separate
document with all Proposal Packages.
The City’s Standard Terms and Conditions (click for access), dated December 2023 are attached hereto
by reference and made a part hereof.
DO NOT SUBMIT THIS DOCUMENT, ATTACHMENT A OR ATTACHMENT B WITH YOUR
PROPOSAL.
Page 3 of 16
RFP 1017-24-FSS
I.
SUBJECT
The School Board of Falls Church City Public Schools (FCCPS) is soliciting proposals from
qualified Firms/Offerors for the purpose of conducting an executive search to assist Falls
Church City Public Schools in hiring a new Superintendent.
The awarded Offeror (Contractor) shall, after executing a contract and receiving a Purchase
Order, furnish all necessary labor, work, expertise, supervision, materials and other resources
necessary to complete the described services in accordance with this Request for Proposals
(RFP) and its attachments.
See Attachment A for Scope of Work and Requirements, and Attachment B for Proposal
Submittal Guidelines and Criteria for Proposal Evaluation.
As used herein, the term “goods” shall also mean equipment, software, products, materials,
supplies and/or other tangible deliverables and the terms “work” and “services” may be used
interchangeably. The term “Contractor” shall mean the firm that has been awarded and
executed a contract. The term “non-professional services” shall mean any services not
specifically identified as professional services in the definition found in the Virginia Public
Procurement Act.
II. GENERAL
A. ACCESS TO RFP UPDATES: This RFP and any addenda are available on the Falls Church
City Public Schools and City of Falls Church (City) websites: https://fallschurchva.gov/Bids
and https://fccps.org This solicitation and any associated addenda, or notices thereof, may
also be published through eVA, the Commonwealth of Virginia’s electronic procurement
portal for registered suppliers (https://eva.virginia.gov).
B. Offerors should note that changes to the RFP, in the form of addenda, are often issued
between the issue date and within three (3) business days before the closing of the RFP.
Offerors are solely responsible for checking the above Websites to insure that they
have the most current information regarding the RFP.
Please note that Offerors may sign up to receive emails or text messages when solicitations
are posted and updated on the City’s website. To take advantage of this feature, interested
parties may go to https://fallschurchva.gov/Bids and sign up for notifications.
All addenda will become part of any resulting contract and must be signed and submitted
with your proposal package.
Inquiries received by Falls Church City Public Schools at the email addresses in the
“INQUIRIES” section of the cover page of this document less than five (5) business days
before the due date for proposals will not be given consideration. Any material question or
interpretation of a requirement or specification, as determined by the Purchasing Agent, will
be expressed in the form of an addendum which will be posted on the City’s website
(https://fallschurchva.gov/Bids) no later than three (3) business days before the due date for
receipt of proposals. If utilized for the initial RFP release, addenda or notices thereof will also
be published through eVA (the Commonwealth of Virginia’s e-procurement portal for
registered suppliers (https://eva.virginia.gov).
Oral answers will not be authoritative.
C. Falls Church City Public Schools are not liable for any costs incurred by any Offeror in
connection with this RFP or any response by any Offeror to this RFP. The expenses
incurred by Offeror in the preparation, submission, and presentation of the proposal are the
sole responsibility of the Offeror and may not be charged to Falls Church City Public
Schools.
D. ACCEPTANCE OF PROPOSALS - BINDING 180 DAYS: All proposals submitted shall be
binding for a one hundred and eighty (180) days following solicitation due date, unless
extended by mutual consent of all parties. There will be no public Proposal opening.
Page 4 of 16
RFP 1017-24-FSS
E. CONTACT RESTRICTED – Except as otherwise provided herein, no Offeror shall initiate or
otherwise have contact with any Falls Church City Public Schools representative or
employee, other than the Purchasing Agent or Purchasing Agent’s designee concerning or
related to this RFP after the date of this solicitation’s release and before award or cancellation
of this RFP except with the foreknowledge and permission of the Purchasing Agent or
designee. Any contact in contradiction to this requirement is prohibited and may cause the
disqualification of the Offeror from this procurement process.
F. INFORMATION RESTRICTED – All requests to or from an Offeror, potential Offeror or other
third-party regarding information about this Solicitation, including its interpretation, progress,
negotiations and/or award status, should be referred directly to the Purchasing Agent or
designee. Failure to comply with this requirement may be cause for an Offeror’s
disqualification. This restriction does not apply to reasonable and necessary communications
with existing or potential subcontractors or partners for the sole purpose of an Offeror’s
proposal development and/or proposal update under this Solicitation.
G. This solicitation is being conducted in accordance with the guidelines of the Competitive
Negotiation (Goods and Non-Professional Services) method of contractor selection per the
Virginia Public Procurement Act (VPPA) and the City’s Purchasing Resolution, both of
which are incorporated herein by reference.
III. COMPETITION INTENDED
A. It is Falls Church City Public Schools’ intent that this Request for Proposals (RFP) permits
competition. It shall be the Offeror’s responsibility to advise the Purchasing Agent, in
writing, if any language, requirement, specification, etc., or any combination thereof,
inadvertently restricts or limits the requirements stated in this RFP to a single source. Such
notification must be received by the Purchasing Agent not later than ten (10) days prior to
the date set for acceptance of proposals. Any such notification shall be sent to the
Purchasing Agent: jwise@fallschurchva.gov with a copy to Purchasing@fallschurchva.gov.
Confirmation of email receipt shall be the responsibility of the notifying Offeror.
B. Nothing herein is intended to exclude any responsible Offeror or in any way restrain or
restrict competition. All qualified Offerors are encouraged to submit proposals.
IV. ELIGIBILITY
A. The following are minimum requirements for proposal submission:
1. The Offeror must be able to submit its Virginia State Corporation Commission (SCC)
registration number or justification for exemption within 15 days of being awarded a
contract. See Section below entitled “Proof of Authority to Transact Business in
Virginia.”
2. The Offeror is responsible for determining which license(s), if any, are required to
perform the work specified in this RFP. Offerors shall note the applicable VA License
Number and include a copy of the applicable license(s) with their Proposal if currently
available. If no license is required, or licensing will be obtained when the contract is
awarded, Offeror shall so state on the Company Information Form.
3. It is the Offeror’s sole responsibility to have knowledge of the applicable licenses(s),
if any, associated with this solicitation’s scope of work. Any applicable license shall
be maintained during the term of any resultant contract.
4. Offeror is required to have a minimum of five (5) years’ experience working with K-12
school divisions providing the services described in this RFP.
B. Offerors must provide a minimum of three references from K-12 school districts for similar
work described in this Request for Proposal. Any person or firm, or agent of any person or
firm, currently suspended, debarred or otherwise excluded from participation in City/FCCPS
procurement or submitting bids or proposals for contracts by any other local government or
agency of the Commonwealth of Virginia or the Federal Government, is not eligible for
contract award under this solicitation.
Page 5 of 16
You are viewing the opportunity summary page, which includes a brief overview and a preview of the attached documents.
Disclaimer: The details regarding bids, requests for proposals (RFPs), and requests for qualifications (RFQs) on this site are provided for convenience and do not represent official public notice. To respond to or inquire about bids, RFPs, or RFQs, please contact the appropriate government department.
TRY FOR FREE
Not a GovernmentBidders Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.