Paving & Related Services
| Bidders ID: | NBD13556387419229243 |
|---|---|
| Due Date: | Dec 17, 2024 |
| Posted Date: | Nov 21, 2024 |
| Level of Government: | State & Local |
| State: | Virginia |
| Agency: | City of Falls Church |
| Category: |
|
| Solicitation Number: | IFB 1217-24-PAV |
| Source: | Members Only |
| Bid Number: |
IFB 1217-24-PAV
|
| Bid Title: |
Paving & Related Services
|
| Category: | Open Solicitations |
| Status: | Open |
|
Attachment Preview
INVITATION FOR BIDS (IFB)
IFB NUMBER: 1217-24-PAV
IFB SUBJECT: PAVING & RELATED SERVICES
Date: November 21, 2024
PASSWORD PROTECTED (SEALED) BIDS
TO BE ELECTRONICALLY SUBMITTED ONLY TO: James. R. Wise, Purchasing Agent
jwise@fallschurchva.gov Phone (703) 248-5007
with copy to purchasing@fallschurchva.gov
DATE AND TIME: by no later than Tuesday, December 17, 2024 @ 1:00 p.m. prevailing local time
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
INQUIRIES: All Inquiries including questions, except as otherwise stipulated herein, shall be made in
writing and forwarded to the Purchasing Agent, via email to:
jwise@fallschurchva.gov
with copy to purchasing@fallschurchva.gov and kbattle@fallschurchva.gov
by no later than five (5) business days prior to the Bid due date.
Tuesday, December 10, 2024 by @ 12:00 NOON
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
NON-MANDATORY PRE-BID MEETING via Microsoft Teams:
Thursday, December 5, 2024 at 11:00 a.m.
(See Section VIII. Non-Mandatory Virtual Pre-Bid Meeting)
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Bids that are substantially incomplete or lack key information may be rejected by the City at its
discretion. See Section XXV. Bid Submission Requirements.
ALL REQUIRED ATTACHMENTS MUST BE COMPLETED, SIGNED (Where Applicable)
AND RETURNED WITH BID.
DO NOT RETURN THIS ENTIRE IFB DOCUMENT
Additional Documents May Be Requested at a Later Date
SEE BID SUBMISSION CHECKLIST
The City of Falls Church is committed to the letter and spirit of the Americans with Disabilities Act.
This document will be made available in alternate format upon request. Call 703.248.5007 (TTY 711).
The City of Falls Church does not discriminate against faith-based organizations in accordance with
the Code of Virginia, § 2.2-4343.1 or against any Bidder or Offeror because of race, religion, color,
sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination
in employment.
Page 1 of 28
IFB # 1217-24-PAV
SECTION
IFB 1217-24-PAV
Paving & Related Services
PAGE
I.
SUBJECT ----------------------------------------------------------------------------------------------------- 4
II. GENERAL ---------------------------------------------------------------------------------------------------- 4
III. COMPETITION INTENDED ------------------------------------------------------------------------------ 5
IV. ELIGIBILITY-------------------------------------------------------------------------------------------------- 5
V. PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ------------------------ 6
VI. HEALTH AND SAFETY COMPLIANCE -------------------------------------------------------------- 6
VII. RIGHTS OF THE CITY ------------------------------------------------------------------------------------ 6
VIII. NON-MANDATORY VIRTUAL PREBID MEETING ----------------------------------------------- 6
IX. SCOPE OF WORK & REQUIREMENTS ------------------------------------------------------------- 7
X. CONTRACT TERM AND RENEWAL OPTIONS -------------------------------------------------- 7
XI. BID SECURITY – NO BID BOND ---------------------------------------------------------------------- 8
XII. CONTRACT SECURITY - PERFORMANCE AND PAYMENT BONDS --------------------- 8
XIII. PRICES AND PRICE ADJUSTMENTS --------------------------------------------------------------- 8
XIV. PROMPT PAYMENT DISCOUNT ---------------------------------------------------------------------- 9
XV. PROJECTED REQUIREMENTS/ESTIMATED QUANTITIES: --------------------------------10
XVI. SUBCONTRACTORS ------------------------------------------------------------------------------------10
XVII. LICENSES & VIRGINIA CONTRACTORS----------------------------------------------------------11
XVIII. CONSTRUCTION SAFETY VIOLATIONS ----------------------------------------------------------11
XIX. TRADE SECRETS OR PROPRIETARY INFORMATION---------------------------------------12
XX. DEBARMENT/EXCLUSION STATUS----------------------------------------------------------------12
XXI. AMBIGUITY, CONFLICT OR OTHER ERRORS IN THE IFB----------------------------------13
XXII. CONTRACT DOCUMENTS -----------------------------------------------------------------------------13
XXIII. BID PREPARATION --------------------------------------------------------------------------------------13
XXIV. BID SUBMISSION COVENANTS ---------------------------------------------------------------------13
XXV. BID SUBMISSION REQUIREMENTS ----------------------------------------------------------------16
XXVI. PUBLIC BID OPENING ----------------------------------------------------------------------------------17
XXVII. BID EVALUATION/CONTRACT AWARD ----------------------------------------------------------18
XXVIII. BID MODIFICATION/WITHDRAWAL ----------------------------------------------------------------19
XXIX. NOTICE /ACCEPTANCE AGREEMENT ------------------------------------------------------------20
XXX. PROTEST OF AWARD OR DECISION TO AWARD --------------------------------------------20
XXXI. NOTICE OF AWARD -------------------------------------------------------------------------------------20
XXXII. DOCUMENTATION OF CONTRACTOR PERFORMANCE ISSUES ------------------------21
XXXIII. COOPERATIVE PROCUREMENT--------------------------------------------------------------------21
XXXIV.TAX EXEMPTION -----------------------------------------------------------------------------------------21
Page 2 of 28
IFB # 1217-24-PAV
XXXV. ANTI-DISCRIMINATION ---------------------------------------------------------------------------------21
XXXVI.TRANSPORTATION AND PACKAGING -----------------------------------------------------------22
XXXVII. VDOT AND/OR FEDERAL GOVERNMENT CONTRACT REQUIREMENTS ------22
XXXVIII. ORDER OF PRECEDENCE ----------------------------------------------------------------------22
XXXIX.EQUAL OPPORTUNITY AND SMALL, MINORITY-OWNED, WOMEN-OWNED AND
SERVICE-DISABLED VETERAN-OWNED BUSINESS AND EMPLOYMENT SERVICES
ORGANIZATIONS PARTICIPATION --------------------------------------------------------------------------23
XL. GENERAL DEFINITIONS, CONDITIONS AND INSTRUCTIONS TO BIDDERS ---------23
SEE ADDITIONAL ATTACHMENTS:
(Separate pdf documents to be downloaded by all Bidders)
ATTACHMENT A BID SHEET - Excel Spreadsheet format
ATTACHMENTS B1-B10 (REQUIRED FORMS):
B1 Offer Form
B1.1 Trade Secret/Proprietary Information Identification
B2 Company Information
Company Compliance Information
B3 Company References & Current Projects
B4 Proof of Authority to Transact Business in Virginia
B5 Construction Safety Violations Certificate
B6 Bid Bond (NOT USED FOR THIS SOLICITATION)
B7 Performance Bond (for Contract Awardees)
B8 Payment Bond (for Contract Awardees)
B9 Non-Collusion Affidavit
B10 Non-Debarment / Suspension Certificate
ATTACHMENT C SPECIAL PROVISIONS
ATTACHMENT D CITY OF FALLS CHURCH - DPW General Provisions for Construction
Projects
ATTACHMENT E CITY OF FALLS CHURCH - Tree & Landscape Specifications
ATTACHMENT F CITY STANDARD DETAILS – ROADWAY
ATTACHMENT G Right of Way (ROW) General Conditions &
ROW Special Conditions for Lane Closures
ATTACHMENT H HISTORICALLY USED ROADWAY & BRICK ELEMENTS
ATTACHMENT I SUPPLEMENTAL SPECIFICATIONS
The City’s Standard Terms and Conditions (click for access), dated December 2023 are attached
hereto by reference and made a part hereof.
BID SUBMISSION CHECKLIST Recommended for use by all Bidders
Page 3 of 28
IFB # 1217-24-PAV
I.
SUBJECT
A. The City of Falls Church (City) is soliciting competitive bids from licensed, qualified
firms for Paving in City streets and on various City properties as is further described
herein. The awarded Contractors shall furnish all necessary labor, supervision,
equipment, tools, material, transportation and resources necessary to complete the
described Work in accordance with the specifications in this Invitation For Bid (IFB)
and its attachments.
B. The work to be performed under this term contract includes, but is not limited to, such work
as is described in Attachment C Special Provisions, supplemented by all other attachments
to the IFB.
C. As used herein the term “goods” shall also mean equipment, software, products, materials,
supplies and/or other tangible deliverables. The term “Contractor” shall mean the firm that
has been awarded and executed a contract.
D. The City intends to establish multiple contracts through this solicitation, awarding at least
two (2) term contracts.
II. GENERAL
A. ACCESS TO IFB: This IFB and any addenda are available on the City’s website:
https://fallschurchva.gov/Bids. This solicitation and any associated addenda, or notices
thereof, may also be published through eVA, the Commonwealth of Virginia’s electronic
procurement portal for registered suppliers (https://eva.virginia.gov).
B. Bidders should note that changes to the IFB, in the form of addenda, are often issued
between the IFB issue date and within three (3) business days before the closing of the
IFB. Bidders are solely responsible for checking the City’s Website to ensure that
they have the most current information regarding this IFB.
Please note that Offerors may sign up to receive emails or text messages when
solicitations are posted and updated on the City’s website. To take advantage of this
feature, interested parties may go to https://fallschurchva.gov/Bids and sign up for
notifications.
All addenda will become part of any resulting contract and must be signed and submitted
with your bid package.
C. Inquiries received by the City at the email addresses in the “INQUIRIES” section of the cover
page of this document less than five (5) business days before the date set for the opening
of Bids will not be given consideration. Any material question or interpretation of a
requirement or specification, as determined by the Purchasing Agent, will be expressed in
the form of an addendum which will be posted on the City’s website
(https://fallschurchva.gov/Bids) no later than three (3) business days before the date set for
receipt of bids. If utilized for the initial IFB release, addenda, or notices thereof, will also be
published through eVA (the Commonwealth of Virginia’s e-procurement portal for registered
suppliers).
Oral answers will not be authoritative.
D. The City is not liable for any costs incurred by any Bidder in connection with this IFB or
any response by any Bidder to this IFB. The expenses incurred by Bidder in the
preparation, submission, and presentation of the bid are the sole responsibility of the
Bidder and may not be charged to the City.
E. ACCEPTANCE OF BIDS - BINDING 180 DAYS: All bids submitted shall be binding for
one hundred eighty (180) days following solicitation opening date, unless extended by
mutual consent of all parties.
F. CONTACT RESTRICTED: Except as otherwise provided herein, no Bidder shall initiate
or otherwise have contact with any City representative or employee, other than the
Page 4 of 28
IFB # 1217-24-PAV
Purchasing Agent or Purchasing Agent’s designee, concerning or related to this IFB after
the date of this solicitation’s release and before award or cancellation of this IFB except
with the foreknowledge and permission of the Purchasing Agent or designee. Any contact
in contradiction to this requirement is prohibited and may cause the disqualification of the
Bidder from this procurement process.
G. INFORMATION RESTRICTED: All requests to or from a Bidder, potential Bidder or other
third party regarding information about this solicitation, including its interpretation, progress
and/or award status should be referred directly to the addresses on the cover page of this
document. Failure to comply with this requirement may be cause for a Bidder’s
disqualification. This restriction does not apply to reasonable and necessary
communications with existing or potential subcontractors or partners for the sole purpose of
a Bidder’s Bid Package development under this solicitation.
H. This solicitation is being conducted in accordance with the guidelines of the Competitive
Sealed Bidding method of contractor selection per the Virginia Public Procurement Act
(VPPA) and the City’s Purchasing Resolution both of which are incorporated herein by
reference.
III. COMPETITION INTENDED
A. It is the City’s intent that this Invitation for Bids (IFB) permits competition. It shall be the
Bidder’s responsibility to advise the Purchasing Agent, in writing, if any language,
requirement, specification, etc., or any combination thereof, inadvertently restricts or limits
the requirements stated in this IFB to a single source. Such written notification must be
received by the Purchasing Agent no later than ten (10) days prior to the date set for the
bids to be received. Any such notification shall be sent to the Purchasing Agent’s email
address: jwise@fallschurchva.gov with a copy to purchasing@fallschurchva.gov.
Confirmation of email receipt shall be the responsibility of the notifying Bidder.
B. Nothing herein is intended to exclude any responsible Bidder or in any way restrain or
restrict competition. All qualified Bidders are encouraged to submit bids.
IV. ELIGIBILITY
A. The following are minimum requirements for bid submission:
1. The Bidder must submit its Virginia State Corporation Commission (SCC) registration
number or justification for exemption. See Section below entitled “Proof of Authority
to Transact Business in Virginia.”
2. The Bidder must be currently licensed in accordance with any specific requirements
of this solicitation and the Code of Virginia (Contractor’s license, etc.).
It is the Bidder’s sole responsibility to have knowledge of the applicable license (s), if
any, associated with this solicitation’s scope of work. Any applicable license(s) shall
be maintained during the term of any resultant contract.
B. Any person or firm, or agent of any person or firm, currently suspended, debarred or
otherwise exluded from participation in City procurement or submitting bids or proposals for
contracts by any other local government or agency of the Commonwealth of Virginia or the
Federal Government, is not eligible for contract award under this solicitation.
C. Any current debarment or exclusion status (Federal, state or local jurisdiction) must be
disclosed on the Company Information Form attached to this solicitation.
D. The Bidder represents and warrants that:
1. Bidder is financially solvent and experienced in and competent to perform this type of
work.
2. Bidder is familiar with all Federal, State, and local laws, ordinances and regulations,
which may, in any way, affect the work of those employed by bidder, including but not
limited to any special acts relating to the work or to the project of which it is a part.
Page 5 of 28
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