Sports Photography for Kingsport City Schools
| Bidders ID: | NBD13238068076153867 |
|---|---|
| Due Date: | Apr 15, 2025 |
| Posted Date: | Mar 12, 2025 |
| Level of Government: | State & Local |
| State: | Tennessee |
| Agency: | City of Kingsport |
| Category: |
|
| Source: | Members Only |
| Category* | Solicitation Name | Addenda | Engineer/Architect Contact | Pre-bid Meeting | Bid Opening Date & Time / Reply Date | |
| Sports Photography for Kingsport City Schools |
|
Procurement Department, Schools Sandra Sloan ssloan@k12k.com (423) 378-2134 | Apr 15,2025 04:00 PM ET |
Attachment Preview
REQUEST FOR PROPOSAL
Sealed Proposals for the following will be received by the Procurement Manager until 4:00 P.M., Eastern
Time, April 15, 2025, and at that time publicly opened in Conference Room 436, City Hall located at 415
Broad Street, Kingsport, Tennessee. All proposals will be considered for award or rejection at a later date.
PROJECT: Sports Photography for Kingsport City Schools
Documents for the above referenced item are available online at www.kingsporttn.gov/city-
services/purchasing/. Interested parties may also contact the Procurement Department at (423) 229-9419.
By submission or a signed proposal, the bidder certifies total compliance with Title VI and Title VII of the
Civil Rights Act of 1964, as amended, and all regulations promulgated thereunder.
No submitted proposals may be withdrawn for a period of sixty (60) days after the scheduled closing time
of the receipt of proposals. All proposals shall be signed, sealed, and addressed to the Procurement
Manager, City of Kingsport, 415 Broad Street, Kingsport, TN 37660 and marked “Sports Photography for
KCS”. The City by its governing regulations reserves the right to accept or reject any or all proposals
received, to waive any informalities in bidding and re-advertise.
PUB 1T: 03/12/2025
Chris McCartt
City Manager
Procurement
March 10, 2025
SUBJECT: Request for Proposals (RFP) for Sports Photography for Kingsport City Schools
Dear Submitter:
The City of Kingsport is currently interested in entering a contract with a firm for sports photography for Kingsport
City Schools. The City intends to enter into an agreement with a qualified firm experienced in delivering the same
services for other governments, schools and municipalities.
Firms desiring to be considered must submit one original, one electronic copy, and six (6) copies of the proposal to
the following address:
Procurement Manager
City of Kingsport
415 Broad Street
Kingsport, TN 37660
Replies must be received no later than 4:00 P.M., Eastern Time, April 15, 2025. Mark the outside of the envelope
“Sports Photography for KCS”.
All Requests for Proposals received by the Procurement Manager shall be publicly opened in Conference Room 436,
4th Floor, City Hall, 415 Broad Street, Kingsport, TN at 4:00 PM Eastern Standard Time on April 15, 2025. Once all
proposals have been opened, the Procurement Manager will announce only the names of the submitters.
Any cost incurred in preparation of this Request for Proposals and in the interview phase (if applicable) will solely
be the responsibility of the consultant.
All Minority and Women-Owned contractors are encouraged to participate.
By submission of a signed proposal the submitter certifies total compliance with Title VI and Title VII of the Civil
Rights Act of 1964, as amended, and all regulations promulgated thereunder.
Any additional information concerning this request may be obtained from the Procurement Department at (423)
229-9419 or email brentmorelock@kingsporttn.gov
Sincerely,
Brent Morelock, CPPO, CPPB
Procurement Manager
City Hall | Procurement
415 Broad Street | Kingsport, TN 37660-4265 | P: 423-229-9419 | F: 423-224-2433
www.kingsporttn.gov
Required Documents Checklist for RFP
Please ensure your proposal contains the items referenced below. Place a check beside each
item once you have verified that the requested item is affixed or included.
The following items are required to be included with your proposal:
□ Signed and Notarized Compliance Affidavit
□ Completed and Signed Proposal Form
□ Completed and Signed Reference Form
***Failure to include the above referenced items may result in rejection of your submittal***
City of Kingsport – Procurement Department
415 Broad Street Kingsport, TN 37660
Phone – (423) 229-9419 Fax – (423) 224-2433
COMPLIANCE AFFIDAVIT(S) (TOTAL OF 2 PAGES)
THIS COMPLIANCE AFFIDAVIT MUST BE SIGNED, NOTARIZED AND INCLUDED WITH
ALL BIDS – FAILURE TO INCLUDE THIS FORM WITH THE BID SUBMITTED SHALL
DISQUALIFY THE BID FROM BEING CONSIDERED.
VENDOR:
CONFLICT OF INTEREST:
1. No Board Member or officer of the City of Kingsport or other person whose duty it is to vote for, let
out, overlook or in any manner superintend any of the work for the City of Kingsport has a direct
interest in the award of the vendor providing goods or services.
2. No employee, officer or agent of the grantee or sub-grantee will participate in selection, or in the award
or administration of an award supported by Federal funds if a conflict of interest, real or apparent,
would be involved. Such a conflict would arise when the employee, officer or agent, any member of
their immediate family, his or her partner, or an organization, which employs, or is about to employ,
any of the above, has a financial or other interest in the firm selected for award.
3. The grantee’s or sub-grantees officers, employees or agents will neither solicit nor accept gratuities,
favors or anything of monetary value from vendors, potential vendors, or parties to sub-agreements.
4. Do you or any officers/part-owners/stake-holders/employees of this company have any relative(s)
(relatives include spouse, children, stepchildren or any to whom you are related by blood or marriage)
that are currently employed by the City of Kingsport, Tennessee, including the Kingsport City School
System or serve on the Kingsport Board of Mayor and Aldermen or the Kingsport Board of Education?
_____Yes ______No
If you answered yes please state the name and relationship of the employee or member of the Kingsport
Board of Mayor and Aldermen or Kingsport Board of Education member
____________________________________________________________________
5. Are you or any officers/part-owners/stake-holders/employees of this company also employees of the City
of Kingsport, including the Kingsport City School System or serve on the Kingsport Board of Mayor and
Aldermen or Kingsport Board of Education? _______Yes ______No
If you answered yes please state the name of the employee or board member
____________________________________________________
6. By submission of this form, the vendor is certifying that no conflicts of interest exist.
DRUG FREE WORKPLACE REQUIREMENTS:
7. Private employers with five or more employees desiring to contract for construction services attest that
they have a drug free workplace program in effect in accordance with TCA 50-9-112.
ELIGIBILITY:
8. The vendor is eligible for employment on public contracts because no convictions or guilty pleas or
pleas of nolo contender to violations of the Sherman Anti-Trust Act, mail fraud or state criminal
violations with an award from the State of Tennessee or any political subdivision thereof have occurred.
GENERAL:
9. Vendor fully understands the preparation and contents of the attached offer and of all pertinent
circumstances respecting such offer.
10. Such offer is genuine and is not a collusive or sham offer.
IRAN DIVESTMENT ACT:
11. Concerning the Iran Divestment Act ( TCA 12-12-101 et seq.), by submission of this
bid/quote/proposal, each vendor and each person signing on behalf of any vendor certifies, and
in the case of a joint bid/quote/proposal, each party thereto certifies as to its own organization, under
penalty of perjury, that to the best of its knowledge and belief that each vendor is not on the list
created pursuant to § 12-12-106.
NON-COLLUSION:
12. Neither the said vendor nor any of its officers, partners, owners, agents, representatives, employees or
parties interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly
or indirectly, with any other responder, firm, or person to submit a collusive or sham offer in
connection with the award or agreement for which the attached offer has been submitted or to refrain
from making an offer in connection with such award or agreement ,or collusion or communication or
conference with any other firm, or, to fix any overhead, profit, or cost element of the offer price or the
offer price of any other firm, or to secure through any collusion, conspiracy, connivance, or unlawful
agreement any advantage against the City of Kingsport or any person interested in the proposed award
or agreement.
13. The price or prices quoted in the attached offer are fair, proper and not tainted by any collusion,
conspiracy, connivance, or unlawful agreement on the part of the firm or any of its agents,
representatives, owners, employees, or parties in interest, including this affiant.
BACKGROUND CHECK REQUIREMENT FOR SCHOOL SYSTEM SUPPLIERS:
14. In submitting this bid/quote/proposal, you are certifying that you are aware of the requirements imposed
by TCA § 49-5-413 (d) to conduct criminal background checks through the Tennessee Bureau of
Investigation and the Federal Bureau of Investigation on yourself and any of your employees who may
come in direct contact with students or who may come on or about school property anytime students are
present. You are further certifying that at no time will you ever permit any individual who has
committed a sexual offense or who is a registered sex offender to come in direct contact with children
or to come on or about school property while students are present.
NON-BOYCOTT OF ISRAEL AFFIDAVIT
15. Concerning the Non-Boycott of Israel Act (TCA 12-4-1 et seq.), by submission of this
bid/quote/proposal, each supplier and each person signing on behalf of any supplier certifies, and in
the case of a joint bid/quote/proposal, each party thereto certifies as to its own organization, under
penalty of perjury, that to the best of its knowledge and belief that each supplier is not boycotting
Israel pursuant to § 12-4-1 and will not during the term of any award. Note: Applicable only to
contracts of $250,000 or more and to suppliers with 10 or more employees.
The undersigned hereby acknowledges and verifies that the response submitted to this solicitation is in full
compliance with the applicable laws/listed requirements. The undersigned also declares under penalty of perjury
under the laws of the State of Tennessee that the foregoing is true and correct.
SIGNED
BY:
PRINTED NAME:
TITLE:
SUBSCRIBED AND SWORN TO BEFORE ME THIS DATE:
BY (NOTARY PUBLIC):
MY COMMISION EXPIRES ON:
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