EVIDENCE-BASED FAMILY SKILLS TRAINING

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Bidders ID: NBD12663007415323357
Due Date: Apr 24, 2025
Posted Date: Apr 14, 2025
Level of Government: State & Local
State: New York
Agency: Erie County
Category:
  • R - Professional, Administrative and Management Support Services
  • U - Education and Training Services
Source: Members Only
Department Title Submission Deadline Additional files
SOCIAL SERVICES EVIDENCE-BASED FAMILY SKILLS TRAINING Thursday, April 24, 2025 rfp-ques-and-answer-2025-012vf.pdf

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ERIE COUNTY
REQUEST FOR PROPOSAL (RFP)
TO PROVIDE EVIDENCE-BASED FAMILY
SKILLS TRAINING
RFP # 2025-012VF
Erie County Department of Social Services
EDWARD A. RATH COUNTY OFFICE BUILDING
95 FRANKLIN STREET
BUFFALO, NEW YORK 14202
COUNTY OF ERIE, NEW YORK
REQUEST FOR PROPOSALS (“RFP”) # 2025-012VF
TO PROVIDE EVIDENCE-BASED FAMILY SKILLS TRAINING
Contents
I. INTRODUCTION ............................................................................................................................................................................. 3
II.
FUNDING AND BUDGET........................................................................................................................................................ 3
III. PROPOSAL TIMEFRAMES .................................................................................................................................................... 4
IV. GENERAL REQUIREMENTS ................................................................................................................................................. 5
V.
SCOPE OF PROFESSIONAL SERVICES REQUIRED ..................................................................................................... 7
INTRODUCTION ............................................................................................................................................................................. 7
HISTORY AND CONTEXT ............................................................................................................................................................ 7
SCOPE OF WORK ......................................................................................................................................................................... 7
GENERAL REQUIREMENTS: ...................................................................................................................................................... 8
COMPENSATION ........................................................................................................................................................................... 8
VENDOR EXPERIENCE AND QUALIFICATIONS .................................................................................................................... 8
PERFORMANCE MEASURES AND DATA COLLECTION ..................................................................................................... 8
VI. STATEMENT OF RIGHTS .................................................................................................................................................... 10
UNDERSTANDINGS ........................................................................................................................................................................ 10
EVALUATION .................................................................................................................................................................................... 11
EVALUATION PROCESS................................................................................................................................................................ 11
CONTRACT ....................................................................................................................................................................................... 11
INDEMNIFICATION AND INSURANCE ........................................................................................................................................ 12
INTELLECTUAL PROPERTY RIGHTS ......................................................................................................................................... 12
NON-COLLUSION ............................................................................................................................................................................ 13
CONFLICT OF INTEREST .............................................................................................................................................................. 13
COMPLIANCE WITH LAWS ........................................................................................................................................................... 13
CONTENTS OF PROPOSAL .......................................................................................................................................................... 13
EFFECTIVE PERIOD OF PROPOSALS ....................................................................................................................................... 14
ERIE COUNTY EQUAL PAY CERTIFICATION ............................................................................................................................... 15
GUIDELINES FOR STANDARD INSURANCE PROVISIONS REQUIRED................................................................................. 16
PROPOSAL REQUIREMENTS .......................................................................................................................................................... 17
RFP APPENDIX A: Proposal to Provide Service ............................................................................................................................. 18
SCHEDULE A ........................................................................................................................................................................................ 22
RFP APPENDIX B: Fiscal.................................................................................................................................................................... 23
RFP APPENDIX C: Supplemental Information................................................................................................................................. 30
I. INTRODUCTION
The County of Erie, New York (the “County”) is currently seeking proposals from qualified agencies with a
local presence (“Proposer”) interested in providing evidence-based family skills training for Erie County
Department of Social Services (ECDSS). ECDSS utilizes a Solutions Focused Principles-Trauma
Informed Care system of care framework and incorporates the principles of Diversity, Equity, and Inclusion
(DEI) into its practices and procedures. Proposers interested in providing this service are invited to
respond to this request.
In responding to this RFP, Proposers must follow the prescribed format as outlined. By so doing, each
Proposer will be providing the ECDSS comparable data, and thus, be assured fair and objective treatment
in the ECDSS review and evaluation process. It is the ECDSS’ intent to select the Proposer that provides
the best solution for the ECDSS’ needs.
The County reserves the right to amend this RFP, reject any or all of the proposals, or any part thereof,
submitted in response to this RFP, and reserves the right to waive any irregularities or informalities, if such
action is deemed to be in the best interest of the County. The County reserves the right to request
additional information from any Proposer, and to award negotiated contracts to one or more Proposers.
This RFP is not intended and shall not be construed to commit the County to pay any costs incurred in
connection with any proposal or to procure or contract with any firm.
The County will only contract with firms that do not discriminate against employees or applicants for
employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual
orientation, citizenship status or any other status protected by New York State and Federal laws.
II. FUNDING AND BUDGET
A total of $176,400 is potentially available for the requested evidence-based family skills training for 2026.
The award is subject to annual contract renewal, contingent upon the Proposer’s successful performance
of project objectives and the continued need and desire for such services as articulated by Erie County
DSS. Initial award and renewals are subject to inclusion of funding in the County Executive
Recommended Budget and as adopted by the Erie County Legislature, as well as, contingent upon
availability of New York State funds appropriated for this purpose. All contract appropriations are subject to
Legislative approval.
Future awards will be dependent on available funds and subject to the demonstrated fiscal and
programmatic stability of the applicant agency, as well as their meeting all of the Erie County Department
of Social Services requirements. More than one provider may be selected for funding for 2026.
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III. PROPOSAL TIMEFRAMES
The following schedule is for informational purposes only. The County reserves the right to amend this
schedule at any time.
Issue RFP:
March 24, 2025
RFP Informational Meeting:
April 11, 2025, at 9:00 a.m. via Webex
Join from the meeting link
https://erie.webex.com/erie/j.php?MTID=m4e03d128f0b33f25d16c613c9688280c
Join by meeting number
Meeting number (access code): 2493 150 4002
Meeting password: ngSJrQae377
Tap to join from a mobile device (attendees only)
+1716-858-2250,,24931504002## United States Toll (Buffalo)
+1-415-655-0003,,24931504002## United States Toll
Join by phone
+1 716-858-2250 United States Toll (Buffalo)
+1-415-655-0003 United States Toll
Global call-in numbers
Join from a video system or application
Dial 24931504002@webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Register for the Informational Meeting by contacting Carrie.Godfrey@erie.gov by April 10,
2025.
Proposals Due:
April 24, 2025, by 4:00 p.m.
Selection Made by:
October 2025
Contract Signed:
Following all necessary County approvals.
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IV. GENERAL REQUIREMENTS
1. Each proposal shall be prepared simply and economically, avoiding the use of elaborate promotional
materials beyond what is sufficient to provide a complete, accurate and reliable presentation.
2. Your proposal must be comprised of 3 sections:
Appendix A
• Proposal to Provide Service
• Signed Schedule A
• For agencies not currently contracted with ECDSS to provide the requested service:
References and data from similar work
Appendix B
• Signed Fiscal Form
• Budget Forms
Appendix C
• Most recent Audit report prepared by an independent CPA
• Most recent Management Letter
• Listing of Officers and Board of Directors
Failure to follow the prescribed format for responses may result in disqualification.
3. Proposals MUST be signed using the attached Schedule A: Proposer Certification. Unsigned
proposals will be rejected.
4. Submission of the proposals shall be uploaded as three separate documents (Appendix A, B and C) to:
OnBase Unity Form. You will receive an email confirming if it has been submitted.
5. If unable to upload the proposal, a printed submission may be submitted to: Erie County Department of
Social Services, Attn: Carrie.Godfrey, 95 Franklin Street Room 804, Buffalo, NY 14202.All proposals
must be submitted on or before April 24, 2025, at 4:00 p.m. Regardless of cause, proposals received
after the above date and time will not be considered. Requests for extension will not be granted. The
County is under no obligation to return proposals.
6. Requests for clarification of this RFP must be written and submitted to Carrie Godfrey at the above
address, or at Carrie.Godfey@erie.gov no later than 4:00 pm on April 10, 2025. A list of questions and
answers will be posted on the County website by April 15, 2025, if applicable. No communications of
any kind will be binding against the county, except for the formal written responses to any request for
clarification.
7. Proposers may be required to give an oral presentation to the County to clarify or elaborate on the
written proposal. Those Proposers will be notified to arrange specific times.
8. No proposal will be accepted from nor any agreement awarded to any Proposer that is in arrears upon
any debt or in default of any obligation owed to the County. Additionally, no agreement will be awarded
to any Proposer that has failed to satisfactorily perform pursuant to any prior agreement with the
County.
9. Information on the Standard Insurance Provisions required of agencies selected as a contractor of this
service is included in this RFP. This document is for informational purposes only and is not to be
submitted by the Proposer for the purposes of this RFP.
10. All potential contract-holders with Erie County shall agree to comply with Executive Order 13 (2014),
and the Agency shall make such records available, upon request, to the County’s Division of Equal
Employment Opportunity for review. (A copy of Executive Order 13 is available here: Executive Order
13). All contract holders will be required to sign the Erie County Equal Pay Certification (attached). The
County shall have the right, upon reasonable notice and at reasonable times, to inspect the books and
records of the Agency, its offices and facilities, for the purpose of verifying information supplied in the
Erie County Equal Pay Certification and for any other purpose reasonably related to confirming the
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