Hartman Park Field Lighting (Rebid)

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Bidders ID: NBD12465068021326858
Due Date: Mar 17, 2025
Posted Date: Mar 12, 2025
Level of Government: State & Local
State: New Mexico
Agency: City of Aztec
Category:
  • Z - Maintenance, Repair or Alteration of Real Property
Source: Members Only

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INVITATION TO BID
ITB 2025-866
Rebid Hartman Park Field Lighting
BID DUE DATE/TIME/PLACE OF PUBLIC OPENING
March 17, 2025, 3:00 pm MST
Commission Room
City of Aztec
201 W Chaco
Aztec, NM 87410
LAST DAY FOR QUESTIONS
March 12, 2025, 10:00 am MST
For further information contact:
Vanessa Tanner
Project Procurement Specialist
City of Aztec
Phone: 505-334-7652
E-mail: vtanner@aztecnm.gov
Table of Contents
Page
INVITATION TO BID ............................................................................................................................. 3
BID NOTICE .......................................................................................................................................... 3
ACKNOWLEDGMENT OF RECEIPT FORM ..................................................................................... 4
PRELIMINARY SCHEDULE ............................................................................................................... 6
BID REQUIREMENTS .......................................................................................................................... 5
BASIS OF BID ........................................................................................................................................ 14
BID FORMS ............................................................................................................................................ 15
BID SUBMITTAL ........................................................................................................................... 15-16
BIDDER’S REPRESENTATIONS ...................................................................................................... 17
BIDDER’S CERTIFICATION ............................................................................................................. 18
DRUG-FREE WORKPLACE CERTIFICATION ............................................................................... 19
CAMPAIGN CONTRUBUTION DISCLOSURE FORM .............................................................. 20-21
CONTRACTOR SAFETY CERTIFICATION .................................................................................... 22
CONTRACTOR’S LIST OF SUBCONTRACTORS...................................................................... 23-24
SUBCONTRACTOR FAIR PRACTICES ACT COMPLIANCE........................................................ 25
BID BOND ...................................................................................................................................... 26-27
STATEMENT OF BIDDERS QUALIFICATIONS........................................................................ 28-29
WAGE RATES........................................................................................................................................ 30
APPENDIX A: GEOMAT REPORT................................................................................................... 31
APPENDIX B: POLE BASE DESIGN …. .......................................................................................... 31
APPENDIX C: POLE LIGHT DIMENSIONS .................................................................................. 31
APPENDIX D: CONTRACT FROMS & DRAFT CONSTRUCTION AGREEMENT ................ 31
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INVITATION TO BID
BID NOTICE
ADVERTISEMENT FOR BIDS
ITB 2025-866 Rebid Hartman Park Field Lighting
City of Aztec, New Mexico
The City of Aztec is requesting bids for Rebid Hartman Park Field Lighting. All work shall be performed in
accordance with the contract documents and in particular, the design drawings and the technical and administrative
specifications for this project. The City reserves the right to select any combination of services bid.
Rebid Hartman Park Football Field Lighting project involves the installation of anchor bases for field lighting at
Hartman Park. Work includes drilling holes, fabricating and placing rebar cages with anchor bolts and electrical
conduit, and pouring reinforced concrete to secure the light poles. Additional tasks include site protection
measures and concrete quality testing.
The City will receive bids either in person or uploaded to Vendor Registry until March 17, 2025, 3:00 pm MST, at
which time bids will be publicly reviewed and read aloud in the Commission Room, City of Aztec, 201 W Chaco,
Aztec NM 87410. Vendor Registry can be accessed at www.vendorregistry.com.
The bids received will be considered by the City of Aztec at a regular meeting of the City Commission or at a
special meeting of the City Commission as may be required. No bid will be received or considered if submitted to
Vendor Registry after the hour of 3:00 p.m. MST on March 17, 2025
A non-mandatory pre-bid on-site conference will be held on March 10, 2025, 10:00 am at the City of Aztec
Commission Room in Aztec, New Mexico, 87410. The last day to ask questions about the project or construction
documents is March 12, 2025, at 10:00 am. All questions must be submitted in writing to Vanessa Tanner at
vtanner@aztecnm.gov or through Vendor Registry.
Plans, Specifications and other Contract Documents, including instructions to Bidders and Bid Forms are available
online by accessing the City’s purchasing webpage at www.aztecnm.gov/purchasing.html or through Vendor
Registry Solicitations link http://www.aztecnm.gov/purchasing/office.html, or by contacting Vanessa Tanner at
(505) 334-7652, vtanner@aztecnm.gov
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ACKNOWLEDGMENT OF RECEIPT FORM
In acknowledgment of receipt of ITB 2025-866 Rebid Hartman Park Field Lighting, the undersigned
agrees that he/she has received the bid documents copy from the City’s website or Vendor Registry.
The City will provide additional bid documents electronically upon receipt of the completed
acknowledgement form.
The acknowledgment of receipt should be signed and returned as directed below. Only potential
Bidders/Offerors who elect to return this form will receive copies of all future communications relating to
and including amendments to the Bid if issued.
FIRM:
____________________________________________________________________
REPRESENTED BY: ___________________________ TITLE: _________________________
PHONE NO.: _________________________________ EMAIL: _________________________
FAX NO:
_________________________________
ADDRESS: ___________________________________________________________________
___________________________________________________________________
CITY __________________________ STATE _____________ ZIP CODE _________
SIGNATURE: _________________________________
DATE: ___________________
This name and address will be used for all correspondence related to document this Bid
Firm [ ] does or [ ] does not (check one) intend to respond to ITB 2025-866 Rebid Rebid Hartman Park
Field Lighting
If firm does not intend to reply, please give a brief reason for not responding.
Return to:
Vanessa Tanner, Project Procurement Specialist
City of Aztec
201 W Chaco
Aztec, New Mexico 87410
Telephone Number: 505-334-7652
vtanner@aztecnm.gov
4
PRELIMINARY SCHEDULE
It is the City's intent to adhere to the following schedule. However, the City reserves the right to
modify this schedule.
Issue RFP
Pre-Bid Conference (non-mandatory)
Deadline to Submit Questions and
Acknowledgement Form
Response to Written Questions/Amendment
SUBMISSION OF PROPOSAL
Recommendations to City Commission (Tentatively)
Contract Award
Protest Deadline
03/05/2025
03/10/2025 10:00 AM
03/12/2025, 3:00 PM
01/14/2025
03/17/2025, 3:00 PM
03/25/2025
03/27/2025
04/11/2025
BID REQUIREMENTS
1. Instruction to Bidders
Bidders shall carefully examine the Contract documents and the maintenance sites to obtain first-hand
knowledge of existing conditions. Bidders will not be given extra payment for conditions, which can be
determined by examining the site and contract documents. It is mutually agreed that the Bidder has made the
examinations, investigations and test required herein and has made provisions as to the cost in his bid.
Before submitting his Bid, each Bidder must:
1) Examine the Contract Documents thoroughly;
2) Visit the site to familiarize himself with local conditions that may in any manner affect performance
of the Work;
3) Familiarize himself with federal, state, and local laws, ordinances, rules, and regulations affecting
performance of the Work; and
4) Carefully correlate his observations with the requirements of the Contract Documents.
2. Questions
Submit all questions about the project to the OWNER by the date and time identified in the Invitation to Bid
Date. Corrections or clarifications shall be made by addendum. Oral clarifications will not be binding.
4. Preparation of Bids
• All bids must be submitted on the designated forms provided in the following sections: Basis of
Bid and Bid Forms. It is mandatory that all fields in these sections be fully completed and signed
where indicated. Failure to comply with this requirement may result in the bid being deemed
non-responsive.
• The grand total of the Contract must be stated on the Bid Form in both writing and numerals; in case
of an error, the price in words, unless obviously incorrect, shall govern.
Alternate proposals will not be considered unless called for.
Bids by corporations must be electronically executed in the corporate name by the president or vice-president
(or other corporate officer accompanied by evidence of authority to sign) and the corporate seal shall be
affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation
shall be shown below the signature.
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