Heavy Equipment and Rigging Specialist Training Course
| Bidders ID: | NBD12271646489645272 |
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| Due Date: | Nov 4, 2024 |
| Posted Date: | Sep 30, 2024 |
| Level of Government: | State & Local |
| State: | North Carolina |
| Agency: | State Government of North Carolina |
| Category: |
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| Solicitation Number: | 274-524 |
| Source: | Members Only |
| Solicitation Number: | 274-524 |
| Project Title: | Heavy Equipment and Rigging Specialist Training Course |
| Description: | The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following services: The delivery of a Federal Emergency Management Agency (FEMA) curriculum Heavy Equipment and Rigging Specialist (HERS) course for 24 students. |
| Opening Date: | 11/4/2024 3:00 PM |
| Posted Date: | 9/30/2024 |
| Status: | Open |
| Department: | CITY OF RALEIGH |
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Solicitation Number
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274-524
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Department
CITY OF RALEIGH
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Status Reason
Open
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Opening Date
2024-11-04T15:00:00.0000000
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Posted Date
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2024-09-30T11:49:55.0000000Z
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Commodity Code
Specialized educational services
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Mandatory Conference/Site Visit
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Special Instructions
Bid Agent: RFDcontracts@raleighnc.gov
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Description
The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following services: The delivery of a Federal Emergency Management Agency (FEMA) curriculum Heavy Equipment and Rigging Specialist (HERS) course for 24 students.
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Attachments
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Attachment Preview
Request for Proposals # 274-524
Title: Heavy Equipment and Rigging Specialist Training Course
Issue Date: September 30, 2024
Due Date: November 4, 2024, no later than 3:00PM EST
*LATE PROPOSALS WILL NOT BE ACCEPTED*
Issuing Department: Fire
Direct all inquiries concerning this RFP to:
Adam Perry
Senior Fiscal Analyst
Email: RFDcontracts@raleighnc.gov
(v.07-10-23)
Table of Contents
1. Introduction .............................................................................................. 2
1.1 Purpose ............................................................................................. 2
1.2 Background........................................................................................ 2
1.3 RFP Timeline ..................................................................................... 3
1.4 Pre-Proposal Conference .................................................................. 3
1.5 Proposal Question ............................................................................. 3
1.6 Proposal Submission Requirements & Contact Information .............. 4
1.7 MWBE Participation Form ................................................................. 5
1.8 Rights to Submitted Material .............................................................. 5
1.9 Communications ................................................................................ 6
1.10 Lobbying ............................................................................................ 6
1.11 Conflicts of Interest ............................................................................ 6
1.12 Proposer Expenses ........................................................................... 7
1.13 Proposer Acceptance ........................................................................ 7
2. Proposals ................................................................................................. 7
2.1 Request for Proposals Required Document Format .......................... 8
2.2 RFP Documents .............................................................................. 10
3. Proposal Evaluation .............................................................................. 10
3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10
3.2 Interview/Demonstration (Stage 2) .................................................. 11
3.3 Final Selection ................................................................................. 11
3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 12
3.5 Contract Term…………………………………………………………….12
4. Scope of Services .................................................................................. 12
Appendix I – Proposal Cost Form ................................................................... 13
Appendix II – Proposer Questionnaire ........................................................... 14
Appendix III – Reference Questionnaire (Instructions) ................................. 15
Appendix III – Reference Questionnaire Form ............................................... 16
Appendix IV – MWBE Participation Form ....................................................... 18
Appendix V – Contract Standard Terms & Conditions.................................. 19
Appendix VI – Exceptions to RFP ................................................................... 26
(v.07-10-23)
1 INTRODUCTION
1.1 Purpose
The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which
to contract for the following services:
The delivery of a Federal Emergency Management Agency (FEMA) curriculum Heavy
Equipment and Rigging Specialist (HERS) course for 24 students.
A detailed scope of services is provided in Section 4 of this document.
All information related to this solicitation, including any addenda, will be posted to the
North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual:
Contact Name
Adam Perry
Email Address
RFDcontracts@raleighnc.gov
Questions submitted via telephone will not be answered.
1.2 Background
The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing
areas in the country. A great economy, top educational institutions, and exceptional health
care facilities are some of the characteristics that attract people to the triangle area. The
mild climate, diverse work force and proximity to Research Triangle Park combine to make
Raleigh a great place to live.
Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and
economic sustainability. The City conserves and protects our environmental resources
through best practice and cutting-edge conservation and stewardship, land use,
infrastructure and building technologies. The City welcomes growth and diversity through
policies and programs that will protect and enhance Raleigh’s existing neighborhoods,
natural amenities, history, and cultural and human resources for future generations. The
City leads to improve quality of life for neighborhoods and standard of living for all citizens.
The City works with universities, colleges, citizens, and local partners to promote new
technology, create new job opportunities, and encourage local businesses and
entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry
out the duties of the City through transparent civic engagement and by providing the very
best customer service to our citizens.
The Raleigh Fire Department (RFD), as the sponsoring agency of North Carolina Task
Force 8 (NCTF 8), is requesting proposals for the delivery of a FEMA curriculum Heavy
Equipment and Rigging Specialist (HERS) course for 24 students. NCTF 8 is a state
supported Type I structural collapse rescue team that responds throughout the state of
North Carolina and has the potential to respond to EMAC requests from other states as a
form of mutual aid.
2
1.3 Request for Proposal (RFP) Timeline
Provided below is a list of the anticipated schedule of events related to this solicitation.
The City of Raleigh reserves the right to modify and/or adjust the following schedule to
meet the needs of the service. All times shown are Eastern Time (EST):
RFP Process
RFP Advertisement Date
Date and Time
September 30, 2024
Pre-Proposal Conference
(not required)
n/a
Deadline for Written Questions
October 14, 2024
City Response to Questions
(anticipated)
October 21, 2024
Proposal Due Date and Time
November 4, 2024
Evaluation Meeting (anticipated)
November 11, 2024
Interviews (if required)
n/a
Selection Announced (tentative)
November 18, 2024
1.4 Pre-Proposal Conference
If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance
by prospective proposers is strongly encouraged but is not mandatory. Prospective
Proposers are encouraged to submit written questions in advance. Date, time, and
location of pre-proposal conference is shown above in the RFP Timeline (Section 1.3).
1.5 Proposal Questions
Requests for clarification and questions to this RFP must be received by the City not later
than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written
inquires. The firm’s failure to request clarification and submit questions by the date in the
RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s
terms and conditions and requirements. The City shall issue addenda reflecting
questions and answers to this RFP, if any, and shall be posted to North Carolina electronic
Vendor Portal (eVP). No information, instruction or advice provided orally or informally by
any City personnel, whether made in response to a question or otherwise in connection
with this RFP, shall be considered authoritative or binding. Respondents shall be entitled
to rely only on written material contained in an Addendum to this RFP.
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It is important that all Respondents submitting to this RFP periodically check eVP
for any Addenda. It is the Respondents responsibility to ensure that all addenda
have been reviewed and, if required signed and returned.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual:
Contact Name
Adam Perry
Email Address
RFDcontracts@raleighnc.gov
Questions submitted via telephone will not be answered.
1.6 Proposal Submission Requirements and Contact Information
Proposals must follow the format as defined in Section 2 (PROPOSALS), and be
addressed and submitted as follows:
DELIVERED BY US POSTAL SERVICE
MAIL:
City of Raleigh
ATTN: Adam Perry
310 West Martin Street
Suite 200
Raleigh, NC 27601
RFQ No. 274-524
DELIVERED BY OTHER DEIVERY
SERVICES:
City of Raleigh
ATTN: Adam Perry
310 West Martin Street
Suite 200
Raleigh, NC 27601
RFQ No. 274-524
Proposals must be enclosed in an envelope or package and clearly marked with the name
of the submitting company, the RFP number, and the RFP Title.
Proposers must submit:
A. one (1) signed original;
B. one (1) electronic version of the signed proposal and;
C. and zero (0) copies of the signed proposal.
The electronic version of the Proposal must be submitted as a viewable and printable
Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and
electronic versions must be received by the City on or before the RFP due date and time
provided in RFP Timeline (Section 1.3). Proposals received after the RFP due date and
time will not be considered and will be returned unopened to the return address on the
submission envelope or package.
Any requirements in the RFP that cannot be met must be indicated on Appendix VI:
Exceptions to the RFP and submitted with the proposal. Proposers must respond to
the entire Request for Proposals (RFP). Any incomplete proposal may be
eliminated from competition at the discretion of the City of Raleigh. The City
reserves the right to reject any or all proposals for any reason and to waive any informality
it deems in its best interest.
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