BAND INSTRUMENTS
| Bidders ID: | NBD12271370719710469 |
|---|---|
| Due Date: | Apr 24, 2025 |
| Posted Date: | Apr 14, 2025 |
| Level of Government: | State & Local |
| State: | North Carolina |
| Agency: | State Government of North Carolina |
| Category: |
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| Solicitation Number: | 251-25-414 |
| Source: | Members Only |
| Solicitation Number: | 251-25-414 |
| Project Title: | BAND INSTRUMENTS |
| Description: | BANK INSTRUMENTS FOR NEW SCHOOLS |
| Opening Date: | 4/24/2025 2:00 PM |
| Posted Date: | 4/14/2025 |
| Status: | Open |
| Department: | WAKE COUNTY BD OF EDUCATION |
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Solicitation Number
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251-25-414
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Department
WAKE COUNTY BD OF EDUCATION
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Status Reason
Open
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Opening Date
2025-04-24T14:00:00.0000000
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Posted Date
*
2025-04-14T14:33:55.0000000Z
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Commodity Code
Musical Instruments and parts and accessories
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Mandatory Conference/Site Visit
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Special Instructions
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Description
BANK INSTRUMENTS FOR NEW SCHOOLS
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Attachments
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Attachment Preview
Invitation for Bid # 251-25-414
1551 Rock Quarry Rd – Bldg. F
Raleigh, NC 27610
Refer ALL Inquiries to: Patrick Harris
Telephone No: 919-588-3459
E-Mail: bids-pharris3@wcpss.net
Proposals will be publicly opened: April 24, 2025 @ 2:00 PM
Contract Type: Open Market
Commodity: Band Instruments
Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM
NOTICE TO BIDDERS
Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions throughout
this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids submitted via
facsimile (FAX) machine or email in response to this Invitation for Bids will not be acceptable.
EXECUTION
In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and agrees to furnish
and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified
herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:
● The submission of false or misleading information in the vendor’s proposal.
● Any efforts to dissuade or discourage other vendors from submitting proposals.
● Any efforts to influence, dictate, or change the terms of another vendor’s proposal.
● Any form of bid collusion or bid rigging.
Failure to execute/sign this page prior to submittal shall render bid invalid. Late bids are not acceptable.
BIDDER:
STREET ADDRESS:
CITY & STATE & ZIP:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
AUTHORIZED SIGNATURE:
DATE:
FEDERAL ID OR SOCIAL SECURITY NO.
P.O. BOX:
ZIP:
TELEPHONE NUMBER:
TOLL FREE TEL. NO
(800)
FAX NUMBER:
E-MAIL:
Offer valid for 45 days from date of bid opening unless otherwise stated here: ____ days Prompt Payment Discount:
_______ % __________________ days.
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IFB SCHEDULE
The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule.
Event
Issue IFB
Submit Written Questions
Provide Response to Questions
Submit Proposals
Responsibility
WCPSS
Vendor
WCPSS
Vendor
Date and Time (ET.)
4-14-25
4-16-25 by 2:00 pm
4-17-25 by End of Business
4-24-25 by 2:00 pm
PROPOSAL QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best
proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the
above due date.
Written questions shall be emailed to bids-pharris3@wcpss.net by the date and time specified above. Vendors should enter
“IFB 251-25-414 Questions” as the subject for the email. Question’s submittals should include a reference to the applicable
IFB section and be submitted in a format shown below:
Reference
IFB Section, Page Number
Vendor Question
Vendor question …?
Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms deemed necessary
by WCPSS will be posted in the form of an addendum and shall become an Addendum to this IFB. No information, instruction
or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or otherwise in
connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained
in an Addendum to this IFB. Addendum’s associated with the Invitation for Bid will be posted to the following links
and it will be the vendor’s responsibility to adhere to and check these addendums prior to bid submittal:
(http://wcpss.net/domain/101)
(http://www.evp.nc.gov/solicitations)
PROPOSAL SUBMITTAL
Proposals, subject to the conditions made a part hereof and the receipt requirements described below, shall be received
at the address indicated in the table below, for furnishing and delivering those items or services as described herein.
Mailing address for delivery of proposal
PROPOSAL NUMBER: IFB: 251-25-414
Wake County Public Schools
ATTN: Patrick Harris
1551 Rock Quarry Rd. Building F
Raleigh, NC 27610
IMPORTANT NOTE: All responses shall be physically delivered to the office address listed above on or before the response
deadline in order to be considered timely, regardless of the method of delivery. This is an absolute requirement. All risk
of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier, or other delivery service
is entirely on the Vendor. It is the sole responsibility of the Vendor to have the proposal physically in this Office by the
specified time and date of opening. The time of delivery will be marked on each proposal when received, and any proposal
received after the proposal submission deadline will be rejected. Sealed proposals, subject to the conditions made a part
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hereof, will be received at the address indicated in the table in this Section, for furnishing and delivering the commodity as
described herein.
a) Submit one (1) signed, original executed proposal response and one (1) electronic copy on a flash drive
simultaneously to the address identified in the table above.
b) Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address the
package(s) for delivery as shown in the table above. If Vendor is submitting more than one (1) proposal, each
proposal shall be submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes
from a single Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted
with the information above included on the outside of the proposal package.
PURPOSE AND BACKGROUND
For background purposes, The Wake County Public School System (WCPSS) is currently the largest school
district in North Carolina and the 15th largest in the United States. There are currently 199 schools serving a
student population of approximately 160,000, with approximately 20,000 staff. Wake County covers 854
square miles. Additional information about the school system can be accessed via the internet site
(www.wcpss.net).
SCOPE OF WORK
Please provide a quote for the following item in the template below. This is a non-brand specific solicitation
and that the referenced is for comparison purposes only and all functional equivalents will be reviewed. Items
must meet or exceed specifications. If not bidding/quoting the model referenced vendor must provide detailed
documentation on product specified and must explain in detail how the product meets or exceeds what is
specified in the bid document. Specification details, color swatches, all warranty and replacement information
must be included to be considered. WCPSS reserves the right to determine if bidder’s functional equivalent is
acceptable.
Product will ship FOB to: Wake County Public Schools
Central Receiving
1551 Rock Quarry Road
Raleigh, NC 27610
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QTY ITEM DESCRIPTION
6 HOLTON H179 – CONCERT FRENCH
HORN
4 YEP321S – YAMHA EUPHONIUMS
4 YBB321WC – YAMAHA TUBA
1 YBL421G – YAMAHA BASS
TROMBONE
6 YMP204MS – YAMAHA MARCHING
MELLOPHONE – SILVER PLATED
6 YBH301MS – YAMAHA MARCHING
BARITONE – SILVER PLATED
6 JTB1150FS – JUPITER F
ATTACHMENT – SILVER PLATED
5 YBB202MSWC – YAMAHA
MARCHING TUBA – SILVER PLATED
Vendor’s Description & Item
UNIT PRICE TOTAL PRICE
OVERALL TOTAL
ALL APPLICABLE SHIPPING CHARGES MUST BE INCLUDED FOR QUOTE TO BE VALID
WCPSS RESERVES THE RIGHT TO AWARD LINE BY LINE, OR TO OVERALL LOWEST BIDDER
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AWARD OF CONTRACT
It is the general intent to award this contract to a single overall bidder. The right is reserved, however, to make awards to
multiple vendors, if such shall be considered by Wake County Public School System to be most advantageous or to
constitute its best interest. The successful bidder(s) will be notified by the Purchasing Department.
AWARD CRITERIA
1. Pricing.
2. Quality of Items/Service: Includes answers and methodology where applicable.
3. Experience.
4. Conformity with specifications herein.
SOURCE SELECTION
WCPSS will review all information submitted in order for WCPSS to award the contract to the bidder providing the most
responsive/responsible low bid.
i.
The evaluation committee may request clarifications, an interview with or presentation from any or all bidders.
However, the WCPSS may refuse to accept, in full or partially, the response to a clarification request given by
any bidder. Bidders are cautioned that the evaluators are not required to request clarifications; therefore, all
offers should be complete and reflect the most favorable terms.
ii.
Evaluation Process Explanation. WCPSS employees will evaluate all proposals. All proposals will be initially
classified as being responsive or non-responsive. If a proposal is found non-responsive, it will not be
considered further. All responsive proposals will be evaluated based on stated evaluation criteria, as provided
with this IFB. Any references in an answer to another location in the IFB materials or Proposal shall have
specific page numbers and sections stated in the reference.
iii.
To be eligible for consideration, a bidder must meet the intent of all requirements. Compliance with the intent
of all requirements will be determined by WCPSS. Responses that do not meet the full intent of all
requirements listed in this IFB may be subject to point reductions during the evaluation process or may be
deemed non-responsive. Further, a serious deficiency in the response to any one factor may be grounds for
rejection.
iv.
Bidders are advised that WCPSS is not obligated to ask for or accept after the closing date
Bidder may be disqualified from any evaluation or award if bidder or any key personnel proposed, has
previously failed to perform satisfactorily during the performance of any contract with WCPSS, or violated
rules or statutes applicable to public bidding in the State of North Carolina, as documented. Vendors must not
be debarred from doing business with the State of North Carolina or Federal Government.
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
During the evaluation period—from the date bids are opened through the date the contract is awarded—each Vendor
submitting a bid (including its representatives, sub-contractors and/or suppliers) is prohibited from having any
communications with any person inside or outside of WCPSS, other government agency office, WCPSS body or private
entity, if the communication refers to the content of Vendor’s bid or qualifications, the contents of another Vendor’s bid,
another Vendor’s qualifications or ability to perform the contract, and/or the transmittal of any other communication of
information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of bids
and/or the award of the contract. A Vendor not in compliance with this provision shall be disqualified from contract award,
unless it is determined in WCPSS’ discretion that the communication was harmless, that it was made without intent to
influence and that the best interest of WCPSS would not be served by the disqualification. A Vendor’s bid may be
disqualified if its sub-contractor and supplier engage in any of the foregoing communications during the time that the
procurement is active (i.e., the issuance date of the procurement to the date of contract award). Please contact bids-
pharris3@wcpss.net .
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