RFP for Building Controls
| Bidders ID: | NBD12004368324535660 |
|---|---|
| Due Date: | Jun 8, 2026 |
| Posted Date: | May 19, 2026 |
| Level of Government: | State & Local |
| State: | Minnesota |
| Agency: | Washington County |
| Category: |
|
| Source: | Members Only |
| Bid Title: |
RFP for Building Controls
|
| Category: | Washington County Public Works |
| Status: | Open |
|
Attachment Preview
Request for Proposals (RFP) for
Building Controls
RFP release date: May 19, 2026
Submission due date: June 8, 2026
Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006
P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246
www.washingtoncountymn.gov
Washington County is an equal opportunity organization and employer
Table of Contents
1. Introduction ...................................................................................................................................................... 3
1.1. Background Information .......................................................................................................................... 3
1.2. Schedule ................................................................................................................................................... 3
1.3. County Authorized Representative .......................................................................................................... 3
2. Scope of Services............................................................................................................................................... 4
2.1. Locations................................................................................................................................................... 4
2.2. Mandatory Services.................................................................................................................................. 5
2.3. Deliverables .............................................................................................................................................. 5
2.4. Other Requirements................................................................................................................................. 6
2.5. Optional Services ...................................................................................................................................... 6
3. Proposal Content............................................................................................................................................... 6
3.1. Cover Letter .............................................................................................................................................. 6
3.2. Qualifications and Experience .................................................................................................................. 6
3.3. Artificial Intelligence................................................................................................................................. 7
3.4. Conflict of Interest.................................................................................................................................... 7
3.5. Appendix A – County’s Standard Terms and Conditions.......................................................................... 7
3.6. Appendix B – Technology Security, Risk & Compliance Questionnaire ................................................... 7
3.7. Appendix C – Vendor/Contractor Information Technology Usage Agreement ...................................... 7
3.8. Appendix D – References......................................................................................................................... 7
3.9. Appendix E - Fee Schedule ....................................................................................................................... 7
4. Proposal Submittal ............................................................................................................................................ 8
5. Proposal Evaluation and Selection.................................................................................................................... 8
5.1. Evaluation Committee.............................................................................................................................. 8
5.2. Evaluation Criteria .................................................................................................................................... 8
5.3. Final Selection........................................................................................................................................... 9
5.4. Conditions of this RFP............................................................................................................................... 9
6. Proposal Questions ........................................................................................................................................... 9
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Building Controls
1. Introduction
The purpose of this Request for Proposals (RFP) is for Washington County to secure services for program and
maintenance of building control systems throughout the County. The County is seeking a five-year contract.
These services will go through the RFP solicitation process every five (5) years at minimum and the total
contract amount will not exceed $175,000.
1.1. Background Information
Washington County, Minnesota is the fifth most populous county in Minnesota with a diverse population,
including longtime residents, young professionals and families, and new immigrant communities. Over the
last 20 years, Washington County has experienced rapid growth from a rural, farming community to an
expanding urban area.
The County was established in 1849 and has the powers, duties, and privileges granted counties by state
law, codified in Minn. Stat. § 373. The County serves an area of 423 square miles, with an estimated
population of 262,748. The County’s fiscal year begins on January 1 and ends on December 31. The County is
governed by a five-member County Board of Commissioners representing separate districts. In addition, the
Offices of County Attorney and Sheriff are elected on a countywide basis.
The County offers a full range of services including property tax administration, law enforcement and
corrections, public works, parks, solid waste management, library, community health, county extension,
human resources, courts, and general administration. The County employs approximately 1,400 employees.
Building Services is a division of the Public Works Department and manages seventeen buildings throughout
the county, as well as performing project work focusing on new buildings and renovation of existing
buildings.
1.2. Schedule
Washington County anticipates the following schedule:
Schedule
RFP Release Date
Questions Due
Addendum Release Date
Proposals Due
Notification of Award
Commencement Date
Completion Date
1.3. County Authorized Representative
The County Authorized Representative for this RFP is:
Due Date
5/19/26
5/25/26
5/28/26
6/8/26
6/10/26
6/15/26
6/15/32
Christina Mastro
christina.mastro@washingtoncountymn.gov
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Building Controls
2. Scope of Services
The successful Contractor will have the ability to perform the functions below. Washington County
anticipates that Contractors will not have the capabilities to program all systems. Contractors may submit a
proposal for one or more of the systems itemized. Washington County may award multiple contracts as a
result of this process. Contractors are also encouraged to highlight any services for which they possess
particularly notable qualifications.
2.1. Locations
Buildings covered include, but are not limited to:
Building
Government Center
14949 62nd St. N.
Stillwater, MN 55082
Law Enforcement Center
15015 62nd St. N.
Stillwater, MN 55082
Washington County Courthouse
14949 62nd St. N.
Stillwater, MN 55082
Cottage Grove Service Center
13000 Ravine Parkway
Cottage Grove, MN 55016
Forest Lake Service Center/Headwaters Library
19955 Forest Road North
Forest Lake, MN 55025
Public Works North Shop
11660 Myeron Road
Stillwater, MN 55082
Forest Lake Transit Center
19987 Fitzgerald Trail N.,
Forest Lake, MN 55025
R.H. Stafford Library
8595 Central Park Pl
Woodbury, MN 55128
Oakdale Library
1010 Heron Ave North
Oakdale, MN 55128
Central Service and License Center
1261 Woodlane Drive
Woodbury, MN 55125
Wildwood Library
763 Stillwater Rd.
Mahtomedi, MN 55115
Automation System
Niagara/Honeywell and Allerton
Niagara/Honeywell/Distech and Allerton
Niagara/Honeywell and Allerton
Niagara
Niagara/Honeywell
Niagara/Honeywell
Niagara/Honeywell
ALC and Allerton
Niagara/Honeywell
Niagara/Honeywell
Niagara/Honeywell
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Building Controls
Park Grove Library
7900 Hemingway Ave South
Cottage Grove, MN 55016
South Environmental Center
4039 Cottage Grove Drive
Woodbury, MN 55129
Newport Transit Station
250 Red Rock Crossing
Newport, MN 55055
North Environmental Center
6065 Headwaters Parkway.
Forest Lake, MN 55025
Public Works South Shop
4037 Cottage Grove Drive
Woodbury, MN 55129
Emergency Housing Building
15055 60th St N
Stillwater MN 55082
Niagara/Honeywell
Niagara/Honeywell
Niagara/Honeywell
Niagara/Honeywell
Niagara/Honeywell
Schneider Electric
Over the course of this contract, buildings may be added or removed and building automation systems may
be replaced.
2.2. Mandatory Services
The successful Contractor will have the ability to perform all the functions meet all services under
requirements and deliverables for any building automation systems they support. It is understood that a
single vendor may not support all automation systems. For this reason it is anticipated that more than one
vendor will be placed under contract.
2.3. Deliverables
Contractor will provide resources, labor, equipment and expertise necessary to perform on call and
preventative maintenance to the County’s Integrated Building Control Systems on an as needed basis as
directed by Building Services, including but not limited to:
• Regularly backing up the systems, including after any change as well as on a bi-annually basis. At a
minimum, the previous three iterations of the system must be retained.
• Review and identify solutions for alarm conditions.
• Review system data for unreliable sensors and data that is not within statistical control.
• Review and identify solutions for settings, alerts and alarms that are overridden.
• Review and identify solutions for issues identified by Washington County.
• Respond to emergencies as called by Washington County Building Services Staff within 12 hours
24x7x365.
• Contractor shall be able to source OEM parts for the systems that they support within five business
days.
• Technicians will be required to be on site when requested by Washington County Building Services
staff.
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