Furnish and Deliver Janitorial and General Warehouse Supplies
| Bidders ID: | NBD11472351074345001 |
|---|---|
| Due Date: | Apr 1, 2025 |
| Posted Date: | Mar 14, 2025 |
| Level of Government: | State & Local |
| State: | Louisiana |
| Agency: | State Government of Louisiana |
| Category: |
|
| Solicitation Number: | 50015-250401A |
| Source: | Members Only |
| Bid Number | Description | Date Issued | Bid Open Date/Time |
| 50015-250401A |
Furnish and Deliver Janitorial and General Warehouse Supplies for the Physical Plant Dept. Fax Inquiry Deadline 3/20/2025 Original: 50015-250401A |
03/14/2025 |
04/01/2025
4:00:00 PM CT
|
|
Contact Information for Bid # 50015-250401A
|
| Department | ++ University - Southeastern Louisiana University |
| Section | Purchasing Department |
| Dept Code | 50015 |
| Contact | Richard Himber |
| Address |
SLU 10800 Hammond, LA 70402-0800 |
| Phone | 985-549-2064 |
| Fax | 985-549-3810 |
| rhimber@selu.edu | |
| URL | http://www.southeastern.edu/admin/purch/index.html |
Attachment Preview
STATE OF LOUISIANA
SOUTHEASTERN LOUISIANA UNIVERSITY
HAMMOND, LOUISIANA
A Member of the University of Louisiana System
Invitation to Bid
To Furnish and Deliver
Janitorial and General Warehouse Supplies
For Southeastern Louisiana University
And the Physical Plant Department
ISSUING AGENCY: Southeastern Louisiana University
Purchasing Department
SLU 10800
Hammond, LA 70402-0800
DIRECTOR OF PURCHASING: Richard Himber
PROCUREMENT SPECIALIST: Monette Scott
Telephone: (985) 549-5324
REQUISITIONED BY: Ethan Cook
Telephone: (985) 549-3333
RELEASE DATE: March 15, 2025
DEADLINE FOR FAX INQUIRIES: March 20, 2025
Fax To: 985-549-3810
Attn: Monette Scot
BID OPENING DATE: April 1, 2025
BID OPENING TIME: 4:00 p.m., Central Time
BID OPENING LOCATION: Southeastern Louisiana University
Purchasing Department
Property Control & Supply
North Oak Street Maintenance Complex
Hammond, Louisiana
BID RESPONSE FORM PAGES AVAILABLE IN EXCEL FORMAT BY
CONTACTING MONETTE SCOTT AT (985) 549-5324 BY March 27, 2025.
THIS SOLICITATION IS A SEALED BID AND MUST BE RETURNED BY MAIL OR DELIVERED IN
PERSON. BID RESPONSE FORMS CANNOT BE FAXED OR EMAILED. ANY FAX OR EMAIL RESPONSES
SHALL BE REJECTED.
This ITB is available in electronic form at
https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=42 It is
available in Excel format by submitting a written request to the Procurement Specialist
listed above. It is the Bidder’s responsibility to check the Office of State Purchasing
LaPAC website frequently for any poSsTsAibTlEe aOdFdenLdaOUtIhaStImAaNyAbe issued. Southeastern is
not responsible for a bidder’s failure to download any addenda documents required to
complete the Invitation to Bid.
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SOUTHEASTERN LOUISIANA UNIVERSITY
HAMMOND, LOUISIANA
The Southeastern Louisiana University (SLU) Purchasing Department will receive
sealed bids until 4:00 P.M. on the bid opening date specified in the solicitation
document. No bid responses will be considered by the SLU Purchasing Department
after 4:00 P.M. Beginning at that time, bids shall be publicly opened and read
aloud to those present in the SLU Purchasing Department.
Mail address: Southeastern LA University
Purchasing Department
SLU 10800
Hammond, LA 70402
Delivery:
Southeastern University
Purchasing Department
Property Control & Supply
2400 North Oak St
Hammond, LA 70402
Bids submitted are subject to LA R.S. 39:1551-1736; Purchasing Rules and
Regulations; Executive Orders; General Conditions; any Special Conditions; and
Specifications listed in the solicitation document.
The purpose of this solicitation is to set forth the requirements and
specifications of Southeastern Louisiana University. The contents of this
solicitation and the Bidder/ Vendor/ Contractor's bid response shall become
contractual obligations if a contract (purchase order) ensues.
INSTRUCTIONS TO BIDDERS
1) Bid Forms: All written bids, unless otherwise provided for, must be submitted
on, and in accordance with, forms provided, properly signed by an authorized
representative of the bidding entity. Bid prices shall be typewritten or in
ink. Bids submitted in the following manner will not be accepted: (1) bid
contains no signature indicating intent to be bound; (2) bid filled out in
pencil; and (3) bid sent by facsimile equipment or email. Price alterations to
bid responses received before bid opening time will be considered provided the
written price alteration has been received and time-stamped before bid opening
time. Any other alterations of the bid response form or foreign conditions
attached thereto may cause rejection of the bid response without further
consideration.
2) Standard of Quality: Any product or service bid shall conform to all
applicable Federal and State laws and regulations and specifications contained
in the solicitation document. Unless otherwise specified in the solicitation
document, any manufacturer's name, trade name, brand name, or catalog number
used in the specifications is for the purpose of describing the quality level
and characteristic required. Bidder should specify the brand and model number
of the product offered in his bid. Bids not specifying brand and model number
shall be considered as offering the exact products specified in the
solicitation document.
3) Descriptive Information: Bidders proposing an equivalent brand or model should
submit with the bid response information (such as illustrations, descriptive
literature and technical data) sufficient for the University to evaluate
quality, suitability, and compliance with the specifications of the
solicitation document. Failure to submit descriptive information may cause bid
to be rejected. Any change made to a manufacturer's published specification
submitted for a product shall be verifiable by the manufacturer. If item(s)
bid does not comply with specifications (including brand and/or product
number), bidder should state in what respect the item(s) deviate. Failure to
note exceptions on the response form will not relieve the successful bidder(s)
from supplying the actual products requested.
4) Bid Opening: Bidders may attend the bid opening, but no information or
opinions concerning the ultimate contract award will be given at the bid
opening or during the evaluation process. Bids may be examined 72 hours after
request is made. Information pertaining to completed files may be secured by
visiting the SLU Purchasing Department during normal working hours. Written
bid tabulations will not be furnished.
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5) Louisiana Preference: Preference is hereby given to products produced,
manufactured, harvested, grown or assembled in Louisiana which are equal
in quality to products produced, manufactured, harvested, grown or
assembled outside of Louisiana. The bidder shall state his right to claim
the ten percent (10%) preference in his bid response and the bidder should
state the respective Louisiana location where each qualifying item is
produced, manufactured, harvested, grown or assembled.
6) Notice of Special Programs Available for Small Business:
https://www.opportunitylouisiana.com/small-business/special-programs-for-small-
business
7) Signature Authority: In accordance with LA Revised Statute 39:1594 (Act
121), the person signing the bid must be: (1) A current corporate officer,
partnership member or other individual specifically authorized to submit a
bid as reflected in the appropriate records on file with the Secretary of
State; or (2) An individual authorized to bind the vendor as reflected by
an accompanying or as provided upon request corporate resolution or
affidavit. By signing the bid, the bidder certifies compliance with the
above.
GENERAL CONDITIONS
The SLU Purchasing Department reserves the right to award items separately,
grouped or on an all-or-none basis and to reject any or all bids and waive any
informalities.
1) Prices: Unless otherwise specified in the solicitation, bid prices shall
be complete, including transportation and handling prepaid by the bidder
to destination - SLU, Hammond, LA. Bids other than FOB destination may be
rejected. Bid prices should be quoted in the unit of measure stated. Bid
prices shall be firm for a minimum of thirty (30) calendar days, unless
otherwise specified by SLU in the solicitation document.
2) Payment Terms: Cash discounts for less than 30 days may be offered, but
will not be considered in determining awards. Bids containing "payment in
advance" or "COD" requirements may be rejected. Payment is to be made
within 30 days after receipt of properly executed invoice or delivery,
whichever is later.
3) Delivery: Bids may be rejected if the delivery time indicated is longer
that specified in the solicitation document.
4) Taxes: Bidder is responsible for including all applicable taxes in the bid
price. The University is currently exempt from Louisiana State Sales and
Use Taxes, and local parish and city taxes. An exemption certificate for
state sales and use tax can be provided upon request.
5) New Products: Unless specifically called for in the solicitation
document, all products for purchase must be new, never previously used,
and the current model and/or packaging. No remanufactured, demonstrator,
used or irregular product will be considered for purchase unless otherwise
specified in the solicitation document. The manufacturer's standard
warranty will apply unless otherwise stated in solicitation.
6) Default of Contractor: Failure to deliver within the time specified in
the solicitation document will constitute a default and may cause
cancellation of the contract. Where the University has determined the
contractor to be in default, the state reserves the right to purchase any
or all products or services covered by the contract on the open market and
to charge the contractor with cost in excess of the contract price. Until
such assessed charges have been paid, no subsequent bid from the
defaulting contractor will be considered.
7) Contract Cancellation: The University shall have the right to cancel any
contract, in accordance with Purchasing Rules and Regulations, for cause,
including but not limited to, the following: (1) failure of the vendor to
deliver within the time specified in the contract; (2) failure of the
product or service to meet specifications, conform to sample quality, or to be
delivered in good condition; (3) misrepresentation by the contractor; (4)
fraud, collusion, conspiracy or other unlawful means of obtaining any
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contract with the state; (5) conflict of contract provisions with
constitutional or statutory provisions of state or federal law; (6) any
other breach of contract.
8) Applicable Law: All contracts shall be construed in accordance with and
governed by the laws of the State of Louisiana.
9) Equal Opportunity: By submitting and signing this bid, bidder agrees that
the will not discriminate in the rendering of services to and/or
employment of individuals because of race, color, religion, sex, age,
national origin, handicap, disability, veteran status, or any other
non-merit factor.
By submitting a response to this solicitation, the bidder or proposer certifies and
agrees that the following information is correct: In preparing its response, the
bidder or proposer has considered all proposals submitted from qualified, potential
subcontractors and suppliers, and has not, in the solicitation, selection, or
commercial treatment of any subcontractor or supplier, refused to transact or
terminated business activities, or taken other actions intended to limit commercial
relations, with a person or entity that is engaging in commercial transactions in
Israel or Israeli-controlled territories, with the specific intent to accomplish a
boycott or divestment of Israel. The bidder also has not retaliated against any
person or other entity for reporting such refusal, termination, or commercially
limiting actions. The state reserves the right to reject the response of the bidder
or proposer if this certification is subsequently determined to be false, and to
terminate any contract awarded based on such a false response.
10) Piggyback: Other Louisiana Governmental Agencies may purchase at the same
terms and conditions if agreed upon by awarded bidder.
11) Prohibition of Companies that discriminate against firearm and ammunition
industries:
In accordance with La. R.S. 39:1602.2, the following applies to any competitive
sealed bids, competitive sealed proposals, or contract(s) with a value of $100,000
or more involving a for-profit company with at least fifty full-time employees.
Unless otherwise exempted by law, submitting a response to this solicitation or
entering into this contract, the Bidder, Proposer or Contractor certifies the
following:
1. The company does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association based
solely on the entity’s or association’s status as a firearm entity or firearm
trade association;
2. The company will not discriminate against a firearm entity or firearm trade
association during the term of the contract based solely on the entity’s or
association’s status as a firearm entity or firearm trade association.
The State reserves the right to reject the response of the Bidder, Proposer or
Contract if this certification is subsequently determined to be false, and to
terminate any contract awarded based on such a false response or if the
certification is no longer true.
Rvsd. 03/2025
A Member of the University of Louisiana System
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SOUTHEASTERN LOUISIANA UNIVERSITY
BID RESPONSE FORM
BIDDER'S NAME:
TELEPHONE NO.:
FAX NUMBER:
ADDRESS:
MAILING
CITY
STATE
ZIP
EMAIL:______________________________________________________________________
SCOPE: Furnish and Deliver Janitorial and General Warehouse Supplies for Southeastern
Louisiana University and the Physical Plant Department.
I/we do hereby acknowledge receipt of the following addenda (if any):
No.
Dated
No.
Dated
OTHER REQUIREMENTS:
Bidder shall include the cost of transportation and handling in the unit price of item offered --
F.O.B. University, Hammond, LA.
If bidding other than the specified make and model, then the bidder should attach illustrations and
descriptive literature of the item(s) offered to the bid response form for evaluation purposes.
The attached Instructions To Bidders/General Conditions shall be a part hereof.
TO THE VENDOR:
Whenever brand name specifications or catalogue numbers are used to describe the standard of
quality, performance and other characteristics, the use of such specifications shall not restrict
unless otherwise specified, the submission of equivalent products.
This solicitation is a sealed bid and must be returned by mail or delivered in person. Bid response
forms cannot be faxed and any fax responses shall be rejected.
TERMS: Net 30 Prox., F.O.B., Hammond, Louisiana.
TAXES: Any taxes, other than state sales and use tax shall be included within the bidder's unit price.
The University is currently exempt from state sales and use tax.
Signature to the Bid Response Form shall be construed of acceptance of the Invitation to Bid in its
entirety.
AUTHORIZED OFFICER:
TITLE:
(Signature)
DATE:
(Print or Type Name)
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