Req 63308 - Fabricate and supply timber bridge materials
| Bidders ID: | NBD00113687596772537 |
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| Due Date: | Dec 9, 2024 |
| Posted Date: | Nov 28, 2024 |
| Level of Government: | State & Local |
| State: | British Columbia |
| Agency: | Government of British Columbia |
| Category: |
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| Solicitation Number: | 5173859 |
| Source: | Members Only |
| Status: | Open |
| Opportunity ID: | 5173859 |
| Opportunity Description: | Req 63308 - Fabricate and supply timber bridge materials |
| Commodities: |
Road bridge
Roads and landscape Structural components and basic shapes Treated timber |
| Type: | Invitation to Quote |
| Issue Date and Time (Pacific Time): | 2024-11-28 10:56:29 AM |
| Closing Date and Time (Pacific Time): | 2024-12-09 2:00:00 PM |
| # of Amendments: | 0 |
| Last Updated: | 2024-11-28 10:56:29 AM |
| Organization (Issued by): | Procurement Services Branch |
| Organization (Issued for): | Ministry of Forests |
| Interested Vendor List Available: | Yes |
RFx General Information
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Summary Details
Req 63308 - Fabricate and supply timber bridge materials
***IMPORTANT*** |
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Process
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Additional Information
Set of Books: 69 Requisition Number: 63308 Contact Info Type: invoice Address: 441 COLUMBIA ST 441 COLUMBIA ST KAMLOOPS BC V2C 2T3 Contact Person: KRUSE, CORDULA Phone Work: 250-312-6628 Email: Cordula.Kruse@gov.bc.ca Contact Info Type: shipto Address: 441 COLUMBIA ST 441 COLUMBIA ST KAMLOOPS BC V2C 2T3 Contact Person: BEURSKENS, HANS A Phone Work: 250-318-4837 Email: Hans.Beurskens@gov.bc.ca Buyer Notes: New PO - Hans Beurskens
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Official Contact Details
Preparer Email: Cordula.Kruse@gov.bc.ca Requestor Email: Hans.Beurskens@gov.bc.ca Buyer Email: Cordula.Kruse@gov.bc.ca
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RFx Documents
5 Result(s)
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Attachment Preview
Timber Deck Requirements & Specifications
BC Ministry of Forests
Ministry Structure Number(s): N/A
Scope of Work
Fabricate and supply timber bridge materials for 100 Mile House District, Rocky Mtn
District, BCTS Campbell River and BCTS Kootenay Lake (Cranbrook)- All delivery
locations are outlined in the attached maps.
Terms and Conditions
Contractor General Qualifications
The bidder must provide proof of capability of completing the works outlined in this
document, if requested by the Ministry of Forests (the ministry).
* Proof for the purposes of the foregoing is required to be submitted within 4 business days
of a request from the ministry, and must include, but is not necessarily limited to:
a. a description of the relevant products fabricated, supplied and delivered by the
bidder noting configuration and relevant dimensions.
b. evidence that the bidder has successfully carried out and completed works of a
similar nature or is otherwise fully capable of fulfilling a contract having the
necessary qualifications;
c. a list of relevant fabricating equipment (and its condition) that the bidder intends to
use to fulfil the contract;
d. evidence that the personnel being utilized by the bidder to perform the works for this
contract have the necessary technical and trade qualifications, or licenses
necessary to fulfil a contract; and,
The ministry shall be the sole and final judge of the sufficiency of the proof provided.
• The ministry may, at any time and from time to time, after closing time of this Invitation
to Quote, require any bidder, or successful bidder, to satisfy the ministry, in its sole
discretion, that they have the necessary qualifications, finances, equipment, fabrication
site, material, personnel, and resources available to carry out the fulfillment of any
contract resulting from this Invitation to Quote in a safe, competent manner, within the
time limits, and any other requirements specified in the Invitation to Quote, including by
delivering information to the ministry in writing. Any bidder, or successful bidder, asked
to provide this information must comply with the request within 4 business days from
the date on which the request was made. The ministry reserves the right to reject the
quote of any bidder, or to terminate the contract with any successful bidder, that does
not provide information to the satisfaction of the ministry, in its sole and absolute
discretion, in response to any such request.
Ministry of Forests - MOF
Timber Deck Requirements and Specifications
Page 1 of 22
Document Date November 19, 2024
Template Date September 11, 2018
• The ministry, at its sole discretion, may elect to have the bidder’s fabrication facility and
equipment reviewed to satisfy itself of a bidder’s likely ability to carry out the terms and
conditions of this tender.
Subcontractor Qualifications
• Using a sub-contractor is acceptable. This includes a joint submission by two bidders
having no formal corporate links. However, in this case, one of these bidders must
take overall responsibility for successful performance of the contract and this must be
clearly defined in the bid.
• Sub-contractors must meet the “Contractor General Qualifications” and other relevant
qualifications described in this ITQ, particularly if they will be fabricating and supplying
primary bridge components (steel girders, precast concrete girders and panels, timber
stringers and portable timber panel modules).
• All sub-contractors, including the subsidiary member of a joint submission, must be
approved prior to award of contract by the ministry. If a bidder proposes to use sub-
contractors, the Bidder must include in its bid the names of all its sub-contractors and a
description of the work they are proposed to complete. Additionally, the ministry
reserves the right before award of contract to request from a bidder the (1) certificates
of qualification of all sub-contractors and (2) documentation demonstrating that
subcontractors meet the performance terms and conditions described under the
“Contractor General Qualifications” in this ITQ.
• If in the sole opinion of the ministry a proposed sub-contractor does not meet the
qualifications described in this ITQ, the bid will be rejected and a contract will not be
awarded.
General
• The successful bidder shall not deliver the fabricated materials beyond the dates
shown in the schedule without the prior written consent of the ministry.
• The successful bidder shall warrant all material fabricated and supplied against defects
in materials and workmanship for a period of one year from the completion of
manufacture. All defective products must be repaired or replaced to the satisfaction of
the ministry as soon as is practicable, at the successful bidder’s own expense.
• The successful bidder will be responsible to rectify, at its cost, any field fit problems of
fabricated bridge components attributed to errors in fabrication.
Schedule for works
• Upon request from the ministry, a bidder, or successful bidder, must supply, within
4 business days of the request, a schedule for works which conforms to the required
delivery dates of the tender. The schedule must include, but is not necessarily limited
to: material receipt dates, fabrication commencement date, and a fabrication
completion date. Failure to provide a satisfactory schedule may result in rejection of
the bid, or termination of the contract, at the ministry’s sole discretion. The ministry
shall be the sole and final judge of the sufficiency of the schedule provided.
Ministry Standard Reference Documents
• Ministry standard drawings
Ministry of Forests - MOF
Timber Deck Requirements and Specifications
Page 2 of 22
Document Date November 19, 2024
Template Date September 11, 2018
• Ministry Interim MFR Bridge Design Guidelines (IBDG)
• Forest Service Bridge Design and Construction Manual (FSBDCM)
• The standard drawings, IBDG, and FSBDCM are available for downloading at:
http://www2.gov.bc.ca/gov/content/industry/natural-resource-use/resource-
roads/engineering-standards-guidelines/bridge-design-construction and
http://www2.gov.bc.ca/gov/content/industry/natural-resource-use/resource-
roads/engineering-standards-guidelines/bridge-design-construction/manual-standard-
drawings
In-Plant Quality Assurance (QA) Inspection
NOTE TO SUPPLIER:
This section on In-Plant Quality Assurance Inspection is applicable for each order, unless the
Ministry Bridge Engineer has specifically waived the requirement for an in-plant quality assurance
inspection during fabrication by McElhanney Consulting Services Ltd., in attached Table 2
(General Information). Example guidance:
i) If the order consists of only loose and unassembled pieces of lumber involving little fabrication
(e.g., loose pieces for bridge re-decking projects), the Ministry Bridge Engineer may decide
(after considering other factors) to waive the requirement for an in-plant quality assurance
inspection.
ii) If the order involves a comparatively greater level of assembly of individual pieces of lumber into
larger bridge components (e.g., deck panels), the Ministry Bridge Engineer (after considering
other factors) may decide not to waive the requirement for an in-plant quality assurance
inspection. In this latter case, the supplier must contact McElhanney Consulting Services Ltd. to
arrange for this inspection as per the requirements of this section.
If the Ministry Bridge Engineer has waived the requirement for an in-plant quality assurance
inspection, the supplier shall:
i) provide quality control to ensure that materials and dimensions (and if applicable, assembly)
meet the requirements of the order;
ii) make arrangements with the Ministry Bridge Engineer for the Ministry Bridge Engineer (or
his/her ministry designate) to conduct an “order acceptance check” of the materials after
shipment and at the time of off-loading at the specified delivery location to confirm that the
materials received conform with the order requirements.
Deficiency resolution process and pre-shipment requirements:
o Where the ministry’s in-plant inspector identifies deficiencies with the successful
bidder’s work, the deficiencies shall be corrected at the successful bidder’s
expense, including the cost of any additional inspection works undertaken by the
ministry’s in-plant inspector. The cost of the additional inspection work, required in
order to assure the ministry that deficiencies are acceptably rectified shall be
deducted by the ministry from the supplier’s invoice(s) for the works.
o During fabrication, if the ministry’s in-plant inspector observes any deficiencies with
the work, the successful bidder will:
▪ for observed deficiencies considered “significant” in the opinion of the in-plant
inspector, provide documentation to the in-plant inspection agency, Ministry
Ministry of Forests - MOF
Timber Deck Requirements and Specifications
Page 3 of 22
Document Date November 19, 2024
Template Date September 11, 2018
Bridge Engineer and Ministry HQ Records (FLNREng.Branch@gov.bc.ca)
describing how the deficiencies are proposed to be remedied prior to making
any repairs; in this case and with reasonable advance notice, the successful
bidder must contact the in-plant inspection agency to arrange for an additional
inspection by the in-plant inspector to witness the repairs.
o Bridge materials shall not be shipped to the ministry until the ministry’s in-plant
quality assurance inspector has provided written notification to the supplier that a
“last” QA inspection of the bridge supply order has occurred. Prior to shipping of
bridge materials, the supplier shall be responsible to confirm that all non-
conformances, if any, have been rectified or accepted to the satisfaction of the
ministry’s in-plant quality assurance inspector.
Material Specifications
• All materials utilized in fabrication shall be new, not previously used in any application.
Wood
• All lumber products (untreated or treated) shall be supplied in accordance with the
ministry Bridge Timbers and Lumber Material Standard available at the following
weblink:
http://www2.gov.bc.ca/assets/gov/farming-natural-resources-and-industry/natural-
resource-use/resource-roads/brtimbermaterialstd.pdf
• If supply of treated bridge components is required, the ministry may specify a type
of wood preservative from among four allowable types (CCA, ACZA, CR, or PCP-A)
in accordance with the ministry Pressure Treated Wood Standard for Timber
Deck Bridge Components available at the following weblink:
http://www2.gov.bc.ca/assets/gov/farming-natural-resources-and-industry/natural-
resource-use/resource-roads/presstrtdwoodstd.pdf
• Unless otherwise specified by the ministry, all treated wood shall be Coastal
Douglas-fir, treated using Chromated Copper Arsenate (CCA) treatment, and third
party inspected, in accordance with the ministry specification document called
Interim Process Specification for CCA Treatment of Coastal Douglas-fir Wood
available at the following weblink:
http://www2.gov.bc.ca/assets/gov/farming-natural-resources-and-industry/natural-
resource-use/resource-roads/cca-process-spec.pdf
Documentation Requirements
• Lumber quality verification documentation: If the Ministry Bridge Engineer has
not waived the requirement for an in-plant quality assurance inspection, within
10 business days of the date of written notification by the in-plant inspector that
a “last” QA inspection of the bridge supply order has occurred, the successful
bidder shall supply a copy of the (1) lumber shipment bill of materials that was
prepared by the shipping saw mill, and (2) Certificate of Inspection (if the
ministry will accept non-grade stamped lumber in a shipment) to the in-plant
inspection agency and to the Ministry Bridge Engineer responsible for design
and fabrication review. This documentation must contain the information
described in the ministry Bridge Timbers and Lumber Material Standard. If
Ministry of Forests - MOF
Timber Deck Requirements and Specifications
Page 4 of 22
Document Date November 19, 2024
Template Date September 11, 2018
the Ministry Bridge Engineer has waived the requirement for an in-plant quality
assurance inspection, the successful bidder shall supply a copy of the (1)
lumber shipment bill of materials that was prepared by the shipping saw mill,
and (2) Certificate of Inspection (if the ministry will accept non-grade stamped
lumber in a shipment) with the lumber shipment so that ministry staff can
conduct an “order acceptance check” of the materials at the time of off-loading.
• Documentation for CCA treated Coastal Douglas-fir wood: For CCA treated
Coastal Douglas-fir, supply the documentation described in the ministry Interim
Process Specification for CCA Treatment of Coastal Douglas-fir Wood.
• Documentation for ministry specified combinations of allowable treated wood
species and treatment types other than CCA-treated Coastal D-Fir (see
previous bullet): For other specified allowable wood species and treatment type
combinations, supply the documentation described in the ministry Pressure
Treated Wood Standard for Timber Deck Bridge Components.
Invoicing
• The successful bidder must rectify any deficiencies with the work, and supply all
documentation as described above, before sending an invoice to the ministry for
payment. The ministry will not pay an invoice until the successful bidder has
fulfilled all the requirements of its purchase order or contract including supply of all
documentation.
Ministry of Forests - MOF
Timber Deck Requirements and Specifications
Page 5 of 22
Document Date November 19, 2024
Template Date September 11, 2018
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